Field Programme Manager (Locally recruited)

Overview & Responsibilities

Organizational Context

IDLO Philippines is committed to assisting its partner institutions such as the Supreme Court, Department of Justice, and the Office of the Ombudsman to protect and advance the rule of law in the Philippines.

The IDLO Department of Programs is the central management and coordinating function for program delivery and capacity development. It is responsible for the implementation of IDLO’s global program portfolio for field and non-field locations in line with organizational strategy.

Under the direct supervision of the Country Manager, the Field Program Manager engages with internal and external functions in order to manage the IDLO programs including developing the design and management of the complete work and staffing plan, budget.

The Field Program manager may represent IDLO with Partners, IDLO HQ staff and government officials, technical advisors and experts, donors and civil society.

Primary Functions

Key Results Expected

1. Manage day to day program implementation and issues, including: work planning, budget management, monitoring, and reporting, and ensure that all phases of the project are consistent with the project design and delivery schedule;

• Monitor revisions to project design and work plans; make recommendations for timely and optimal course corrections;
• Collaborate and communicate regularly with the IDLO HQ Finance Department and HQ program counterpart in order to build accurate financial forecasts, including reviewing financial reports and identifying areas of over- or under-spending, and flagging any urgent budgetary issues
• Oversee the timely identification and screening of program contractors and employees as well as the processing of contracts.
• Draft and provide inputs to annual and quarterly reports; coordinate the submission of financial and narrative reports; highlighting the value and impact the program/activity brings.

2. Ensure program compliance with donor contract as well as quality standards.

• Ensure compliance with program contracts and subcontracts;
• In consultation with the Office of the General Counsel, review, draft and advise on contracts, agreements and other legal documents.
• Conduct research on legal, political, social, and economic events, trends, and/or developments relating to the program; respond to internal and external requests for such research;
• Design, research, draft, and edit legal working papers, memos, briefs, and other original materials in the field experience, and utilize these materials for the development of relevant outputs;
• Ensure program deliverables meet quality standards and proactively seek input from relevant substantive internal experts

3. Oversee Program Reporting and Facilitate Monitoring and Evaluation.

• Collaborate with the Evaluation team and liaise closely with the relevant Program units on the evaluation of programs;
• Identify and report difficulties or possible change in the program strategy, objectives, results or activities, and make recommendations for timely and optimal course corrections;
• Identify project and team successes and lead documentation for internal and external information sharing.

4. Program Development and Program Representation.

• Represent IDLO in program events, and under the guidance of the supervisor, build relationships with funding partners, UN agencies, government institutions, CSO’s and other stakeholders in the rule of law field, through meeting and the preparation of reports and briefs;
• In coordination with the supervisor, generate ideas and identify new program opportunities; provide substantive input in the development of proposals or concept notes aimed at innovatively expanding IDLO’s program portfolio in line with country/regional/organizational strategies;
• Responsible for design of implementation plans by means of standardized program cycle management tools, logic models and frameworks, work plans, monitoring reports, and others.

5. Lead team, ensuring effective, efficient, results-based and timely delivery of activities and results;

• Effectively lead the team by providing clear direction, addressing development, and performance management through ongoing dialogue, and mentoring; fostering a teamwork approach in meeting objectives and goals; address possible conflicts in a positive and constructive manner; encourage initiative and maintain effective working relationships within a multi-cultural setting.

Job Requirements

Education and Experience

Advanced university degree in international development, law, public administration, business administration, public policy or other relevant social sciences.

Minimum 8 (eight) years of relevant professional experience of which couple of years in a team management capacity is required, ideally within an international organization or global international NGO.

Professional experience in capacity development, Rule of Law and Human Rights Programming would be an asset.

Knowledge, Skills and Abilities

• Familiarity with standard program and data management tools, as well as results based management and monitoring and evaluation principles;
• Excellent written and verbal communication skills.
• Good knowledge of Microsoft Word, Excel and PowerPoint. Proficient use of other ICT software and internet software.
• Works well with others and actively participates. Shares information, contributes, encourages and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others. Contributes to a fair environment that fosters collaboration and cooperation. Works effectively across and within IDLO organizational boundaries
• Acts as a role model and offers guidance to colleagues. Takes initiative to share knowledge, experiences and information with others. Accepts and gives constructive feedback (up, down and across) to develop and motivate others.
• Proven ability to see through tasks set and deliver results.
• The ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit.
• Ability and willingness to travel, if necessary.
• Self-motivated and dynamic with a willingness and ability to use initiative to assist the organization to achieve its objectives;
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate

Language Requirements

Fluency in English and Tagalog are required.

Terms & Conditions

For this locally recruited professional position IDLO shall offer the selected candidate an affiliate contract initially for 12 months, with the possibility of extension subject to performance and continued funding availability.

This vacancy is open to local nationals or permanent residents of the duty station.

IDLO shall offer an annual basic salary of USD $42,000 and a benefit package including social security contribution (14%), medical insurance, leave entitlements etc.

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome applications of qualified and diverse candidates. IDLO is committed to achieving a 50/50 gender balance at all levels within its workforce. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature; or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process.