Field Procurement Manager

COUNTRY Afghanistan

REQUIRED LANGUAGE English

TYPE OF CONTRACT Collaboration contract – paid (6 months)

NECESSARY REQUIREMENTS Experience in the management of procurement procedures above 60 thousand euros

Within EMERGENCY’s Program in Afghanistan, the Field Procurement Manager will be in charge of building and managing procurement flows in the field. Specifically, he/she will coordinate the negotiation and contractual phase of the procurement process of goods and services in the field in accordance with EMERGENCY protocols and procedures to ensure the optimal operation of the mission.

He/she will identify, supervise and support the relevant national staff by managing the work organization and the on-the-job training of these staff members.

The Field Procurement Manager has the Country Director of the project as a point of reference and functionally, for all areas of competence, the Health Economics & Compliance Coordinator of the Field Operations Department (FOD) of the Milan office, with whom he/she interfaces regularly.

Main tasks and responsibilities:

The figure sought:

• Ensures the implementation of procurement procedures;

• Is responsible for drafting and periodically updating the Country Purchasing Plan useful to categorize and differentiate the different purchasing methods in line with the EMERGENCY manuals.

• Is responsible for drawing up an annual calendar for planning purchasing procedures;

• Implements the procurement process at each stage:

o preparation of documents (Invitation Letter and Contracts);

o identification and invitation of suppliers

o Evaluation of offers and comparative analysis

o eventual negotiation

o stipulation of supply contracts.

• Monitors compliance with contractual clauses in collaboration with the departments concerned;

• Ensures continuous mapping of the local market and evaluation of available suppliers, verifying the existence of qualitative, logistical and financial requirements, in order to implement a Vendor List from which to identify the subjects to be invited to the procedures for the awarding of supplies;

• Is responsible for the proper filing of all tender documents, in collaboration with the project administrator.

Requirements

• Degree in Economics or related disciplines;

• Master’s degree/Master’s degree in Management, Procurement or equivalent will be a plus

• At least 2 years’ continuous experience in managing procurement procedures (above €60,000)

• Experience in managing international tenders above €300,000

• Experience in procurement management in the field will be a plus

• Excellent negotiation skills and ability to relate to and manage suppliers

• Excellent knowledge of donor procurement procedures (ECHO, UN OCHA)

• Familiarity with procurement laws and regulations; understanding of standard contract terms and conditions to mitigate legal risk

• Fluent knowledge of English (C1 level)

• Excellent knowledge of the Office package, particularly Microsoft Excel

• Ability to work as part of a team and deal with multicultural environments.

AVAILABILITY REQUIRED

6 months stay abroad including a period of paid leave to be taken at the end of the mission in agreement with the Project Coordinator.