FHI 360
Job Summary:
The humanitarian needs in Ukraine are quickly escalating due to significant instability and vulnerability of the Ukrainian population. In response to the crisis, FHI 360 will implement an integrated program that provides life-saving and sustainable activities under health and protection that will meet the critical needs of internally displaced persons and affected communities.
FHI 360 is seeking a Field Coordinator to lead the programmatic efforts in Ukraine. The Field Coordinator is responsible for the overall leadership in planning, executing, and coordinating the efforts of team members and stakeholders in order to deliver projects according to plan. The Field Coordinator will lead and define the project’s objectives and oversee quality control throughout the completion of the project’s life cycle. They will also create work plans based on the goals of the project, implement evidence-based interventions in multi-sector areas and collaborate with other sectors to create integrated work plans and budgets that is critical for the success of the project. Additionally, the incumbent will take lead on ensuring the financial, administrative and logistical efficiency and ensuring that all aspects of the program are follows FHI 360’s policies.
Based in Dnipro, this duty station is designated as extreme risk and pose a heightened risk or direct threat to personal safety. However, FHI 360 has implemented mitigation measures and policies to ensure staff safety in coordination with FHI 360 Global Security. Applicants should research these locations and the associated risks before applying. The position is envisioned for an initial 11-month period, with the possibility of extension.
For international staff based in Ukraine, FHI 360 provides a competitive salary, danger pay, premium pay allowance, accommodation, relocation, and regular R&R rotations which includes a roundtrip ticket to designated relief point (or equivalent amount to preferred destination), and a 500 USD lump sum payment.
Accountabilities:
- Leads and oversees the development of projects from initiation to completion.
- Ensures all operations, administrative, expenditures and activities outlined in project related MoUs are consistent with project’s work plan and budget.
- Guide the day-to-day activities of the project with an emphasis on management of logistics, finance, and overall administrative program operations.
- Assist with the coordination of provincial and regional field presence, whether in the form of new offices or as a supplement of staff, equipment, and infrastructure to an existing office.
- Manages capacity building project staff in coordinating and managing the implementation of project activities, delivery quality accountability.
- Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
- Develops standard processes and tools for project execution and management.
- Defines project scope, goals, and deliverables that support business goals and strategic vision of management.
- Develops and delivers project plans, documentation, training, presentations and budget proposals to management and staff.
- Identifies and resolves project issues and implements improvement plans to ensure project stays on schedule and within budget.
- Coaches, mentors, and leads project team to ensure quality, efficiency and compliance with project and company standards/policies.
- Builds, develops, and grows partnerships vital to the success of the project.
- Provide partnership management and support to local partner in area of operation.
Applied Knowledge & Skills:
- Knowledge and application of Core Humanitarian Standards (CHS) and Sphere standards and Red Cross/NGO Code of Conduct.
- Experience working with Bureau of Humanitarian Assistance (BHA) and other humanitarian donors preferred.
- Strong interpersonal skills and display evidence of good leadership and influencing skills.
- Ability to interact professionally with culturally and linguistically diverse staff and clients.
- English fluency required, fluency in the local language a plus.
- Excellent written and oral communication skills and be comfortable participating both as an effective contributor and a listener in group settings which include senior staff.
- Well-organized, resourceful, effective, and efficient at coordinating multiple resources to get things done and must have proven track record of successfully working on multiple tasks at once and foresees and plan around obstacles.
- Demonstrated sensitivity in diverse, cross-cultural settings.
- Demonstrated experience in multi-sector project management and implementation.
Problem Solving & Impact:
- Works on problems of complex scope that require analysis and in-depth evaluation of variable factors.
- Erroneous decisions or recommendations may cause critical delays or modifications to projects or operations.
- Ability to exercise judgment that contributes to the organization’s business strategies and develops objectives that align with department’s strategic goals.
- Provide accurate, expert level advice to reach outcomes that will enable achievement of overall department and organization goals.
- Demonstrates a responsive, professional attitude that is solution oriented.
- Decisions and actions have a serious impact on the overall success of the function.
Supervision Given/Received:
- Regularly interacts with senior management and HQ based staff.
- Leads by “managing managers” or other direct/indirect reports in the region/functional area.
- Ability to motivate, mentor, and empower individuals to achieve expectations and goals set for the functional unit.
- Provide input on country/project staff performance reviews.
- In coordination with senior management, hire/terminates country/project staff.
- Reports to the Response Coordinator.
Education**:
- Bachelor’s Degree or its International Equivalent in International Development, Social Sciences, Business Management or Related Field.
- Master or other advanced degree preferred.
- Certification in project management preferred.
Experience**:
- Typically requires at least 5 – 8 years in a programmatic environment with areas to include contracts, field experience, and at least three years with USAID/BHA rules and regulations.
- Knowledge of financial and contractual management of USAID/BHA contracts and cooperative agreements including budget design, financial overside and expenditure projections.
- Experience establishing startup operations/projects in new countries preferred.
- Prior work experience in a non-governmental organization (NGO), government agency, or private company of dynamic program management experience in humanitarian assistance or related industry experience in a relevant technical area!
Typical Physical Demands:
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift 5 – 50 lbs.
- Ability to travel to remote field site locations that lack basic essentials.
- Candidate must be in good physical condition and understand that medical care is not readily available at duty station.
Technology to be Used:
- Computer, Microsoft Office 365 (i.e., Word, Excel, PowerPoint, e-mail), office telephone, cell phone and printer/copier.
Travel Requirements:
- 50% throughout Ukraine
** Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job.