Field Coordinator – Ukraine

Conditions

Location: Ukraine-Vinnytsia

Duration:09 months, from March 2024

Conditions: Salaried contract, gross monthly salary €2,650 to €3,150 depending on experience, monthly per diem €600, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission. No family duty station.

TGH has chosen a deliberately simple and transparent remuneration policy, accessible on our website www.trianglegh.org. The salary levels advertised in our job offers are set within the framework of the salary scale and are not open to negotiation.

TGH background

“Actor in a sustainable and shared solidarity”

Founded in 1994, TGH is a French international solidarity organization based in Lyon. The association designs and implements emergency, rehabilitation and development programs in the following sectors: water, hygiene and sanitation, civil engineering, food security and rural development, socio-educational and psychosocial. TGH is currently operating in 11 countries in Africa, Asia, Europe and the Middle East.

Context

On February 24, the Russian president announced a special military operation to demilitarize Ukraine. Minutes later, missiles/air raids hit all of Ukraine, including Kiev, shortly followed by a massive ground invasion from several directions, in a major escalation of the 2014 conflict and resulting in the siege of several major strategic Ukrainian cities such as Chernihiv, Kharkiv, Kherson, Kyiv, Mariupol, and Sumy. The Ukrainian president has since enacted martial law resulting in the general mobilization and management of the country by the military.

In September 2022, UAF (Ukrainian Armed Forces) pushed back the aggressor in the east and south of the country with the recapture of some strategical cities. Meanwhile, RF forces continued their offensive with strikes across the country. In response, on September 21st, Vladimir Putin announced the partial mobilization of 300,000 people to reinforce the invasion of Ukraine. Then, from 23 to 27 September 2022, the authorities of the separatist republics of Donetsk and Lugansk, as well as the administrative authorities installed by Russia in Kherson and Zaporizhia oblasts, hold annexation referendums in the occupied territories of Ukraine that are widely regarded outside Russia as sham referendums. The results, although disputed by the international community, are all over 95% in favor of annexation. On 30 September, Vladimir Putin signed the annexation decree.

Today, the ground fighting remains very intense, taking on a “trench warfare” character and is mainly concentrated in the eastern and southern regions.

From a humanitarian perspective, the most pressing needs identified include:

• cash and access to financial support
• psychosocial support for a weakened mental health and limit the risk of irreversible
• medicines and medical supplies
• Shelter / NFI
• Winterization

Presentation of the mission

TGH is present in Ukraine since 2015. Established in Kramatorsk (East), TGH’s interventions were targeting the most vulnerable populations along the contact line employing traditional and innovative modalities as follows:

• Provision of electronic vouchers (e-vouchers for food, hygiene or dual-purpose e-vouchers), an innovative modality with application of mobile phones and web-money-based interface

• Cash for Work (rehabilitation or social work)

• PSS

• Documentation support (restoration or obtaining of official/legal documents)

• Provision of basic humanitarian assistance: food and hygiene kits, in Donestk, NGCA

Following February 24th, 2022, TGH mobilized its teams on the ground and at headquarter to develop an emergency response to meet the most immediate needs of the affected populations. To this end, TGH has quickly started various assistance program to cover the basic needs and respond to the psychological distress of the affected households and individuals. To implement these activities in the most affected areas of Ukraine, TGH has developed and reinforced the collaboration with local partners that are essential and take a crucial place in the global response. Currently, TGH is implementing 2 different projects: 1 funded by BHA in consortium with 4 other French INGO, 1 funded by CDCS, while others are under discussion, Annual budget about € 8 Million.

Initially operational in Ukraine from Kramatorsk, the team has been relocated to Lviv where the coordination TGH’s office is. In 2022, TGH opened 4 sub-offices, in Lviv, Vinnitsya, Cherkasy and Dnipro in order to be closer to the beneficiaries and ensure a proper implementation and follow up. Since August 2023 TGH has also a flat for visitors in Kiev.

TGH is a member of the following Clusters and Working groups: Protection, Age and Disability Working Group (ADWG), Mental Health and Psychosocial Support Working Group (MHPSS WG), Food Security and Livelihoods Cluster (FSLC), Agriculture Working Group, Cash-based transfers Working Group (CBTWG) and WASH cluster.

General objectives of the mission

The Field Coordinator, under the hierarchical responsibility of the Country Director and in close collaboration with the Deputies Country Directors for Programs and Support, will be responsible for leading the overall planning, implementation and management of the program activities implemented in his/her geographical area as well as ensure good coordination with local authorities and NGOs in operational and security terms and the general functioning of TGH’s office in the area.

S/he manages the team under her/his supervision and contributes to the development of TGH activities.

The main responsibilities include:

Coordination and follow-up of projects

• Ensure projects implementation and follow-up.
• Coordinate with the support and program teams to ensure overall management of TGH projects for effective implementation of all program activities.
• Ensure proper budgets follow-up and forecast by meeting with program and support teams.
• Lead the weekly coordination meetings at base level.
• Follow up on the delivery of materials in conjunction with the logistics team.
• Ensure compliance with internal and donor procedures in the implementation (log processes…), monitoring (coordination between MEAL team on the base and MEAL coordination team) and reporting of activities (with the support of Grants Management team).
• Ensure a link and good coordination between the programs and all supports departments.
• Coordinate with the Head of Safety & Security on security plans and protocols on a regular basis and ensure they are always up to date.
• Guarantee adequate communication and coordination between technical coordination staff (Deputy Field Coordinator for Program (D.FC.P) and Deputy Field Coordinator for Support (D.FC.S)) and country office programs (HoPs).
• Contribute to external and internal reporting, based on TGH tools, and donor reporting schedule.

Implementation and development of intervention strategy

• Participate in the definition of the intervention strategy in the area of operation and update as necessary.
• Organise and carry out field assessments.
• Participate in proposal writing and fund raising.
• Participate in the review of operations plan to support the program activities and the scale-up programming according to the approved Response strategy.

Security

• Analyse the political, security and socio-economical context, and ensure timely and accurate internal communication.
• If needed according to the developments of the security context, and in link with the Safety & Security Coordinator and Country director, adapt the security level, and security rules.
• Keep in constant relation with local authorities and various military actors present in the area of intervention, as well as security / NGO forums.
• Regularly participate in updating the security management tools, in collaboration with the
  Security & Safety Advisor and disseminate the necessary rules to all the area personnel.
• Guarantee with the Country Director a level and modalities of operation adapted to the context.
• Manage, in relation with the Country director and the Security & Safety Coordinator, any security incident and emergency situations, write-up incident reports.
• Participate in all security related meetings with local or international, governmental, military and NGO actors.

Log / Admin

• Line management for project staff and support functions in his/her geographical area.
• Ensure optimal use of resources within the allocated project budgets according to donor’ and internal procedures.
• Ensure that internal procedures are understood by all staff and applied.
• Ensure with administrative and logistics teams of the smooth running of the office(s), in their absence,
• ensure a proper level of log/admin support to projects with the support of the coordination team.
• Ensure the mutualisation of means and adequate spread of support costs among all projects.
• Participate in developing budget for the new proposals.
• Participate in designing an adequate HR support of his/her team according to the needs.

Coordination and representation

• Maintain and develop good working relations with all local authorities, both civil and military and other humanitarian actors.
• Represent the organisation as necessary in coordination/cluster meetings.
• Ensure adequate coordination with NGOs in the same areas of operation.
• Actively develop and maintain effective working relationships with key stakeholders at the local level.
• Establish and maintain networks with UN, INGOs, and local partners to promote strategic partnerships.
• Ensures TGH has properly represented at coordination meetings/forums in Ukraine and all field location, and that information from these forums is shared with relevant stakeholders.

Team Management

• Ensure internal communication within the team through regular team meetings.
• Carry out necessary appraisals of the staff under his/her supervision.
• Ensure the respect of internal HR regulations.
• Ensure the ongoing capacity building of operations team through support to direct and technical supervisors in ensuring staff performance evaluations and individual development plans.
• Support field staff in the implementation of personnel policies including coaching, performance evaluation, staff development, and disciplinary measures.

Security, working and living conditions

Despite the fluctuating security situation in Ukraine, the environment in Lviv, Vinnytsia and Cherkassy is relatively calm and travel on foot or by taxi is permitted in the city centre. It is possible to go out in bars, restaurants but there is a curfew in place from 11pm to 6am according to the martial law in force in the country. TGH team works in spacious and well-equipped offices in the city centres, relatively close to the guesthouse where the expatriate are accommodated. Access to good internet connection in the offices and GH.

Profile

• Strengthened by minimum 5 years of experience in the field with international NGOs in project coordination;
• Minimum 1 year experience in a security management role in a complex conflict environment;
• Experience in international team management;
• Experience in donor relations, with such as CDCS, BHA, ECHO…;
• Excellent skills in project cycle management;
• Experience in post conflict recovery is an asset;
• Skills in accountancy / financial management/ logistics;
• Proficiency in English is mandatory, Ukrainian or Russian is an asset;
• Computer skills: good mastery of MS Office Pack(Including Excel and Word);
• Excellent interpersonal and diplomatic skills;
• Good organizational and planning skills;
• Leadership and ability to make decisions;
• Adaptation capacities to volatile context and intercultural environment;
• Trustworthiness and sense of responsibility;
• Organizational skills, reactivity, ability to be thorough and to adapt.