Field Coordination Assistant

CTG overview:
CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
Visit www.ctg.org to find out more

Overview of position:
Under the leadership & guidance of the Head of Sub Office, the direct supervision of the Area Coordinator, the Field Coordination Assistant will support Program Managers & Project Support Unit (PSU) to supervise the activities implemented at the field level. The Field Coordination Assistant will lead field level coordination internally among the different cunits for smooth program operation & to engage with relevant stakeholders in the location.

Role objectives:
Act as the focal person for all activities implemented in locations within Local Governments Areas (LGAs) where client operates.
Represent our client in the local coordination group meetings, before partners & government officials in the location / together with Team Leaders of respective units.
Support the coordination & monitoring of our clients activities on behalf of the Head of Sub Office & in coordination with the Area Coordinator, Project Managers & PSU based in Maiduguri. Where & when necessary, share feedback findings with the community members & other stakeholders.
Liaise closely with the PSU Coordinator & the M&E Project Associate on the monitoring activities & report achievements, challenges & opportunities.
Support the production of regular reports regarding the implementation of our clients activities, constraints, needs & gaps; anticipate constraints & advice on future developments.
Responsible for generating monitoring action plans in coordination with the Team Leads of respective units in the location.
Support the promotion of community based approaches in the implementation of projects & ensure mobilization of the communities for sustainability in close coordination with Team Leaders of respective units & PSU.
To ensure gender, protection, environmental protection & other relevant crosscutting issues are mainstreamed in close coordination with the field team with guidance from the Protection Officer & respective PMs.
Implement appropriate safety & security procedures related to the protection of staff, its assets & operations.
Ensure that all relevant security information is properly disseminated in coordination with the Field Security Officer.
Work alongside staff councilor on identifying staff psychosocial needs & critical incident reporting & ensure the provision of welfare activity at the field level to promote positive well being & resilience.
Work alongside the Procurement & Logistics Unit (PLU) or Resource Management Unit to ensure smooth operations in addressing vehicle / movement needs, supplies of project materials, monitoring of our clients assets & information sharing on relevant issues of PLU / RMU.
Perform such other duties as may be assigned.

Project reporting:
This role will work under the leadership & guidance of the Head of Sub Office & the direct supervision of the Area Coordinator.

Key competencies:
Completed university degree from an accredited academic institution preferably in disaster management, project management, economics, statistics, social science, sociology, or psychology.
3 years of relevant professional experience in emergency response (natural or human made disaster).
Experience in emergency response programming for marginalized populations, including need assessment, data collection, monitoring & review.
Knowledge of structures & functions of national & international humanitarian agencies, donors & organizations.
Familiarity with emergency response, disaster management & disaster risk reduction in the region is an advantage.
Experience in the coordination of multi sectoral humanitarian response is an advantage.
Works effectively in high pressure, rapidly changing environments.
Coordinates actions with emergency response actors, & makes use of existing coordination structures.
Supports adequate levels of information sharing between internal units, cluster partners & other emergency response partners.
Establishes & maintains effective relationships with implementing partners.
Makes correct decisions rapidly based on available information.
Must be fluent in English & fluency in multiple native languages especially in Kanuri & Hausa is desired.
Takes responsibility for action & manages constructive criticisms.
Works effectively well with clients & stakeholders.
Promotes continuous learning for self & others.
Listens & communicates clearly, adapting delivery to the audience.
Actively seeks new ways of improving programs or services.
Develops effective partnerships with internal & external stakeholders.
Identify ways & implement actions to improve the performance of self & others.
Plans work, anticipates risks & sets goals within the area of responsibility.
Displays mastery of subject matter.
Contributes to a collegial team environment, incorporates gender related needs, perspectives & concerns & promotes equal gender participation.
Displays awareness of relevant technological solutions.
Works with internal & external stakeholders to meet resource needs of (optional depending on position level).

Team management:
This role has no team management responsibility.

Further information:
Internals of the Organization and NMS candidates, as well as external female candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
The appointment is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Qualified female candidates are encouraged to apply for this role.