Facilities Administrator

Glanbia Plc
Facilities Administrator

Glanbia – Our Business

Glanbia is a global nutrition company and the global leader in the performance nutrition industry with a portfolio of performance and lifestyle nutrition brands. As a nutritional solutions provider in the B2B arena, we commercialise specialty nutritional, functional ingredients and precision premixes to meet our customer needs. Glanbia’s growth has been achieved both organically and via targeted M&A to scale positions and build into adjacencies in attractive segments aligned with our purpose.

• B2C: each of our own brands has its own consumer appeal. We are the #1 global sports nutrition brand with a growing presence in lifestyle nutrition.
• B2B: our portfolio of both nutritional ingredients and cheese products gives us strong market reach and customer relevance. We work closely with our customers to develop products that exceed their expectations.
• D2C: our digital platforms enhance engagement with our consumers at multiple touch points throughout their purchasing decision journey. We will continue to connect with consumers through creative excellence and new digital layers of services. 

Employing over 6,000 people across 32 countries, our products are sold or distributed in over 100 countries with total Group revenue of €4.2bn. We have three segments: Glanbia Performance Nutrition, Glanbia Nutritionals and Joint Ventures & Associates. Our shares are listed on the Irish and London Stock Exchanges (symbol: GLB). http://www.glanbia.com

An opportunity has arisen for a Facilities Administrator with Glanbia plc.  This is a permanent 3 day per week position based in our Head Office at Glanbia House, Kilkenny and will report to the Group Property Services Manager.

Our Purpose & Values

At Glanbia we are dedicated to delivering better nutrition for every step of life’s journey. We differentiate ourselves by doing not only what is right for our business, but also what is good for our people and the communities in which we live and work. So if you’re looking to develop your career, stretch your ambitions and work for a company that has the ability to succeed on the world stage, ours is a journey you’ll want to share.

Key Elements of the Role
–    Act as first point of contact for all incoming queries (phone, email, face to face).
–    Front office meeting, greeting and signing in of internal and external visitors.
–    Management of both planned, preventative and reactive maintenance for the building including liaising with contractors, service providers and internal stakeholders to manage all works that need to be carried out on the premises.
–    Monitor and maintain Health & Safety standards and procedures for the building.
–    Management of the courier system which includes arranging vendors, post and packaging.
–    Perform an extensive array of administrative tasks (manage calendars, book travel, and schedule facilities and rooms). 
–    Ordering stationery, office supplies and other consumables using the Ariba/SAP systems for the building.
–    Provide support to PAs on site.
–    Credit control – processing and ensuring timely payment of invoices for the facility. 
–    Other ad hoc projects and duties as required.

Skills & Experience
–    2+ years of experience in an office environment.
–    Proficient in IT, particularly the Microsoft Office suite.
–    Experience of using SAP and Ariba systems a distinct advantage.
–    Excellent verbal, conversational and written English skills.
–    Ability to multi-task and manage multiple calls.
–    A self-starter with excellent initiative.
–    An exceptional level of professionalism is essential.
–    Ability to work collaboratively within a global business environment
–    Enjoys working in a fast-paced, innovative environment where the focus is on continuous improvement and the challenge to make it better.
–    Strong stakeholder management skills.
–    Self-managing with the energy, enthusiasm and drive to make it happen.
–    Strong prioritizing skills with the ability to take on challenges as opportunities to find a better way.

At Glanbia, we celebrate diversity, because we know that our individual strengths make us stronger together. We welcome and encourage interest from a wide variety of candidates, and we will give your application consideration, without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. 

At Glanbia our culture will celebrate individuality, knowing that together we are more.