EXPRESSION OF INTEREST – FRAMEWORK AGREEMENT FOR GRAPHIC DESIGNERS

TERMS OF REFERENCE (ToR)

Call for Tender

Framework agreement Graphic Designers

PROJECT BACKGROUND

The CALP Network is a dynamic global network of over 90 organisations engaged in the critical areas of policy, practice and research in humanitarian cash and voucher assistance (CVA) and financial assistance more broadly. Collectively, CALP members deliver the vast majority of humanitarian CVA worldwide.

What makes the CALP Network unique is its diversity. CALP members currently include local and international non-governmental organisations, United Nations agencies, the Red Cross/Crescent Movement, donors, specialist social innovation, technology and financial services companies, researchers and academics, and individual practitioners.

Together we seek to better meet the needs and improve the outcomes for people affected by crisis. To do this we ensure that CVA is a central, scalable component of quality, timely and appropriate humanitarian assistance, and that the need to sustain positive outcomes for people over the longer term is considered.

PROJECT OBJECTIVES

Main objective

To engage a pool of designers who can work on the layout and graphic design of CALP’s products (mainly publications and infographics).

CONSULTANCY RATIONALE

CALP seeks to build a group of graphic designers to create materials in English, Spanish, French and Arabic (optional). CALP’s audiences are practitioners and professionals working in the humanitarian world, decision-makers, professionals working in multilateral organizations and charities related to Cash and Voucher Assistance, among others.

OBJECTIVE OF THE ASSIGNMENT

Specific objectives

• Graphic design of a variety of written documents for CALP.

KEY DELIVERABLES / MILESTONES

The deliverables may include publications and infographics. The designer will be required to provide the INDD and Adobe versions of the materials. 100% of the payment will be made at the end of each piece of work.

TENTATIVE TIMELINE & ACTIVITIES

This scope of work depends on the individual projects between the dates noted above. Each piece of work’s timeframe will be agreed upon and contracted separately. Any additional days and/or modification of Start/End dates must be completed before additional work is commenced. Work is not expected to start before January 2023.

WORKPLAN/METHODOLOGY

CALP will prove the materials for the work. The materials should be 508 compliant.

Style and tone

• The products should follow CALP’s branding guidelines, which will be provided to the consultant, unless otherwise indicated.
• Clean, elegant and contemporary design.
• Creative but consistent application of brand guidelines.
• Innovative use of color palettes but striving for a minimalist style.
• Depicting the diversity and wide range of regions in which CALP works: Asia Pacific, Latin America, Africa, Middle East.

MANAGEMENT ARRANGEMENTS

This consultant will report directly to the Responsible Manager, listed above, who will be responsible for approving deliverable(s) and invoice(s). Technical management will be undertaken by Monity Odera, CALP’s Library and Publications Officer.

Action Against Hunger is a host of the CALP Network; we are a U.S.-based organization, and as such must comply with U.S. Internal Revenue Service (IRS) rules and regulations. If you are selected for the consultant work, and choose to work with Action Against Hunger USA, you must provide the proper IRS form to determine your tax status either with a W-9 form or W-8 form, depending on your tax situation. Please visit www.IRS.gov for more information. Any tax questions should be directed to your tax advisor. Contracts and payments are dependent upon receipt of the signed IRS form. Payment of Invoices are net 30 days. Additional details provided in service contract.

Physical Demands

• While performing the duties of this job, the consultant may be required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
• The physical demands described here are representative of those that must be met by a consultant to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions, Travel and Environment

• Must provide own computer, internet, software, and other basic office supplies required to complete the duties for this consultancy
• Must be available to work outside normal office hours or on the weekends as needed or required by contact with the Project Team or other partners.

MINIMUM DETAILS IN APPLICATION

The consultant should send:

• CV or company profile or website.
• At least three examples of recent work (preferably in the field of humanitarian work); examples of non-English works are welcomed.
• Price quotation should be in USD and include the rate (e.g., per page, per hour, rate for rush jobs).
• At least three references of previous or current clients.

PROFILE OF CONSULTANTS

• Experienced graphic designer with examples of work preferably in the humanitarian sector.
• Holder of private licenses for INDD and Adobe Acrobat.
• Ability to work on products in various languages.
• Flexibility and attention to detail.