Executive Program Coordinator – Foundation

Executive Program Coordinator – Foundation – Florida Chamber of Commerce

Tallahassee, FL

Company Overview

The Florida Chamber Foundation is a statewide, business-led, non-partisan research and future-oriented think tank working in partnership with regional and state leaders to secure Florida’s future. We unite businesses for good and are working to grow Florida from the 15th largest economy in the world to the 10th largest economy by 2030. As we focus on making Florida more competitive, we champion core values of Accountability, Collaboration, Communication, Member & Customer Service, Integrity, Loyalty, Respect, and Success. The Florida Chamber Foundation has an ambitious initiative in place — The Florida 2030 Blueprint — which is leading Florida to a diverse and sustainable economy through global competitiveness, prosperity & high paying jobs, as well as vibrant & resilient communities.

Position Overview

The Executive Program Coordinator will support the Executive Vice President (EVP) for the Florida Chamber Foundation, and the Foundation’s mission on a wide range of operational projects, stakeholder engagement, administrative and Florida 2030 Blueprint support-related tasks.

This person will think proactively and strive to quickly learn all aspects of the Foundation’s mission which is to unify businesses towards advancing the strategy as outlined in the Florida Chamber Foundation’s, Florida 2030 Blueprint (https://www.flchamber.com/florida-2030/). This person will work independently with little supervision, while managing and leading a wide range of tasks, scheduling, and project activities in support of both the EVP for the Foundation, and other Foundation program initiatives and projects as required. Working within a professional, high-pace, performance-driven work environment, this person must be exceedingly well organized, flexible and enjoy turning administrative and workflow challenges into opportunities. Duties will include serving as a liaison with board members, and other Foundation stakeholders as required. This includes assisting with orchestrating all board of directors’ meetings, other committees and task force meetings, and general engagement of each board/committee member, scheduling virtual and in-person meetings, and participating in the creation and assembly of board member engagement books, taking meeting minutes, etc. The Executive Program Coordinator will also be expected to author correspondence, communiques, and work closely with strategic communications and marketing team on content formulation for various strategic communication and marketing artifacts, social media, etc.

This person will be expected to interact with fellow staff members and investors in the Foundation’s mission (at all levels, including C-Suite) in a dynamic environment, sometimes under pressure, while remaining flexible and proactive, resourceful, and efficient, all the while retaining a high level of professionalism, integrity, and confidentiality.

The EVP for the Florida Chamber Foundation will provide clarity and definition around tasks and duties so that the Executive Program Coordinator can take initiative to be a self-starter and operate autonomously to complete quality work that is timely, accurate, and held to the highest standard. Expert-level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

What Makes This a Great Opportunity

· Be part of a truly collaborative team that is working hard to positively impact the state of Florida and its growth for the long term.

· Work within a performance driven culture that rewards proactive people who love to exceed goals.

· Further enhance the brand of the Florida Chamber and Foundation, broadening the financial engagement of key stakeholders.

· If you believe in free enterprise and in harnessing the collective impact of job creators, this opportunity may be what you’ve been waiting for.

· Rest assured you are positively impacting the lives and quality of living for all Floridians as your work will support the greater goals of the Chamber Foundation’s Florida 2030 Blueprint.

· Proactively assist and support those who are promoting and marketing the same belief as they sell the future of Florida.

Essential Duties and Responsibilities

• Support executive-level leadership and the department.
• Facilitate intra/inter-department coordination across multiple programmatic initiatives
• Draft and disseminate executive-level correspondence
• Coordinate scheduling requests for internal and external meetings
• Handle and protect schedule, using strategy and prioritization to help maximize the executive’s time
• Maintain updated contact lists across multiple programs and platforms as needed
• Assist in preparation for Board Meetings by preparing documents, reports, and presentations
• Provide assistance in coordinating meetings and preparing materials for all committee meetings during the year, including all pre and post meeting materials to committee and needed board reports
• Assist in creating/editing PowerPoints for presentations and speeches
• Prepare and submit expense reports
• Assist in managing the department’s scheduling, including travel, travel expenses and both in-house and in-town meetings
• Manage any day-to-day assignments as appropriate
• Other duties as assigned
• The ability to travel, on occasion, to support various Foundation events.
• Perform project management and tracking of key milestones for a variety of initiatives within the Foundation.

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Education and Work Experience

• Bachelor’s Degree, or equally compelling combination of education and experience a must
• Strong oral and written communication skills.
• A strong attention to detail
• Highly proficient in Microsoft Office products, i.e., Outlook, PowerPoint, Excel, MS Teams, etc.
• Excellent time-management and organizational skills
• The ability to multitask and thrive in a fast-paced environment
• A team player mentality
• 5+ years of administrative/ project & program management support experience
• Preferred: Previous experience supporting C-level executives, with the ability to anticipate the work needs of the executive and team
• Successful experience calendaring and working effectively as a handler of executive calendars
• Strong decision-making ability
• Operate with strict confidentiality and a high level of discernment in all applicable matters

Compensation

Competitive pay[DG1] , bonus potential, and great benefits

Benefits

· Medical Insurance

· Dental Insurance

· 5 hours of PTO per month to volunteer at the non-profit of your choice.

· Life Insurance

· Long-Term Disability (Short-Term Disability also available)

· Flexible Spending Accounts

· 401(k)

· Tuition Reimbursement

· Paid Time Off (Holidays, Vacation, Sick Time)

· Free parking

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

The Florida Chamber of Commerce, Inc. is an equal opportunity employer and does not unlawfully discriminate against any applicant or candidate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, or any other class protected by federal or state law. Persons with disabilities encouraged to apply.