Remote Worker
Duration of booking: Expected to last 3-6 months Proposed start date: Asap Sector: Healthcare Base: Office Based Band: 5 Pay Rates:
u00A312.70-u00A315.60 paye per hour u00A313.70-u00A316.60 paye inclusive of holiday pay per hour u00A314.70-u00A317.60 umbrella per hour Depending on skill and experience Working Days and Hours: Monday – Friday, 9am-5pm Remote working option: Not an option Travelling for work purposes: Not Required Job Purpose The post holder will provide a confidential administrative and secretarial support service, primarily to an assigned member of the Executive Team, to enable them to perform effectively within a challenging and complex regulated environment. Whilst the holder of this post will primarily be assigned to support a named member of the Executive Team, the post holder will be expected to work collaboratively when required, in support of the wider Executive Team, to cover absence and/or remote working of colleagues. In the event of any structural or organisation changes in the future, it should be noted that it may be necessary to review and re-assign the post holder to another member of the Executive Team in line with operational requirements at that time. Main Duties and Responsibilities Provide a comprehensive and professional Executive PA service, removing unnecessary demands and pressures from the Executive Team member
Act as first point of contact, dealing with enquiries or issues in a professional manner, with diplomacy and expertise
Complex diary management, using judgement when dealing with the scheduling and rescheduling of appointments and meetings, to ensure most effective use of Directors time, and effective forward planning for annual schedule of meetings
Liaise with colleagues on actions required by/for the Director, and progress chase as necessary to ensure that deadlines are achieved
Manage an accurate Bring Forward system for meeting papers and pending items
Monitor and manage incoming emails and post/documents. Take appropriate and timely action wherever possible or alert Director/allocate to other colleagues, as appropriate
Provide administrative and secretariat support to meetings chaired by the Director, or where the Director is executive lead, drafting agendas, minute taking and production, undertaking effective forward planning, and the follow up of actions
Arrange and coordinate internal/external meetings and events, travel and accommodation, as required
Typing, transcription and distribution of correspondence, reports and documents
Use initiative to work accurately under pressure, prioritising own workload in order to meet strict deadlines
Undertake ad hoc project work as required, researching issues and preparing summaries/reports
Ensure an effective filing, retrieval and archiving system for papers, data and associated documentation
Coordination of recruitment and HR activities, documentation and data entry, as appropriate, on behalf of Director
Support expense submissions, and procurement related matters, in line with any pre-determined delegated authority level as may be deemed appropriate to the role
Work collaboratively with the Executive Support Team Supervisor and other Executive PAs to ensure that resources are used flexibly to meet demand, including appropriate office cover and the provision of assistance in times of particular pressure in any area
Qualifications, Skills And Experience
NVQ Level 3 in business or administration, or equivalent level of qualification, or significant previous proven experience working at executive/senior manager level for a significant length of time
Good standard of general education, inc GCSE English or equivalent
IT qualification, eg ECDL
Proactive and self- motivated and a completer/finisher
Exceptional attention to detail whilst working at pace
Highly literate, with excellent written communication skills
Good all round ICT knowledge, including daily use of Microsoft Office suite, Portable Document Format (.pdf) creation software, eg Adobe Acrobat and file sharing software, eg ShareFile
Demonstrable experience of minuting executive level meetings and transcribing to a high professional standard
Able to work flexibly to meet the needs of the service
Effective and willing team worker
Proactive and self- motivated and a completer/finisher
Exceptional attention to detail whilst working at pace
Highly literate, with excellent written communication skills
Good all round ICT knowledge, including daily use of Microsoft Office suite, Portable Document Format (.pdf) creation software, eg Adobe Acrobat and file sharing software, eg ShareFile
Demonstrable experience of minuting executive level meetings and transcribing to a high professional standard
Able to work flexibly to meet the needs of the service
Effective and willing team worker
Enthusiasm and passion for making a difference and for change/improvement
Clear commitment to personal development
A high level of professionalism, discretion, diplomacy and confidentiality
Excellent organisational and time management skills
The ability to calmly and effectively prioritise numerous tasks and work under pressure to achieve tight deadlines
Excellent written and verbal communication skills
Ability to use initiative as appropriate
Demonstrable ability to transcribe concise, accurate and professional minutes of sometimes complex and lengthy meetings
To apply for this job please visit www.remoteworker.co.uk.