Executive Assistant – BRAC USA

About BRAC and BRAC USA

BRAC is an award-winning international non-governmental development organization with the vision of a world free from all forms of exploitation and discrimination, where everyone has the opportunity to realize their potential. BRAC is a leader in developing and implementing cost effective, evidence-based programs to assist poor and disadvantaged communities in low-income countries, including in conflict-prone and post-disaster settings. It is an organization of and for the people of the Global South, pioneering new development and social enterprise approaches to equip communities to achieve prosperity.

Based in New York, BRAC USA is the North American affiliate of BRAC. BRAC USA is an independent 501(c)3 nonprofit that strengthens BRAC’s impact by raising awareness about its work, mobilizing resources to support its programs, and amplifying its evidence-based poverty innovations worldwide.

BRAC USA staff work in a hybrid work environment that includes both in-office and remote work arrangements. This position will be based in the Northeast, with a preference for candidates located in the DC or New York area. This role combines the benefits of remote work flexibility with the need for in-office collaboration.

About the Position

BRAC USA is seeking an Executive Assistant to provide support to our Chief Executive Officer (CEO) and Chief Operating Officer (COO) with prospect, donor, and stakeholder relationships through meeting preparation, meeting follow-up, and written correspondence, management of professional calendar, engagement tracker, to-do list, and external email account.

Executive Assistance

• Managing the CEO and COO’s professional calendars and coordinating directly with internal and external contacts to schedule meetings.
• Managing email communications from external email accounts.
• Preparing and organizing documents, reports, and presentations for executive meetings.
• Attending meetings, taking notes, and preparing meeting minutes when required.
• Logging contact details and documentation in Salesforce.
• Providing support with selected tasks related to the BRAC USA Board of Directors.

Writing and Fundraising Support

• Conducting in-depth research on new and prospective individual donors, family foundations, and select institutional donors, synthesizing into meeting briefs and other materials.
• Scheduling donor meetings and coordinating preparatory meetings in advance of key interactions.
• Drafting external introductory, thank you, and follow up emails.
• Proactively writing meeting debriefs for knowledge management purposes.
• Drafting and editing donor reports, concept notes, letters of intent, grant letters, and proposals for select individual or institutional relationships.
• Drafting solicitation emails for high priority prospects, Board members, and select family and friends.
• Drafting emails for major communications and announcements.
• Supporting and monitoring follow-up action items.
• Supporting logistical details and planning partner engagement events, activities, and trips.
• Managing external task lists to ensure movement along the pipeline for major donors and handling specific action items where appropriate.
• Drafting written updates for participation in BRAC Global convenings.

Finance & Administration

• Assisting with business travel plans, travel expenses, and visas.
• Processing credit card expenses.
• Managing e-signature insertion into key documents.

Other

• Facilitating excellent internal relations, staff coordination and communication.
• Maintaining bandwidth and anticipating additional work hours for specific times of year, such as at year-end, before and after domestic and international meetings and events, and before and after UNGA and West Coast Board week.
• Conducting all other activities required to ensure successful daily operations and highly effective management.

Required Skills/Abilities:

• Strong writing, editing and project management skills
• Strong interpersonal and communication skills with demonstrated ability to work independently and with initiative when needed.
• Highly organized, strategic thinker with strong attention to detail.
• Ability to manage and prioritize multiple tasks in a dynamic and entrepreneurial environment.
• Ability to work in a fast-paced, high intensity work environment.
• Proactive team player with strong desire to learn and ability to be flexible.
• Ability to collaborate effectively with colleagues on diverse teams, both in-person and remotely.
• High level of discretion and ability to handle confidential information.
• Personal qualities of integrity, credibility, and dedication to the mission of BRAC USA.
• Proficient in Google Suite and MS Office.

Minimum Qualifications:

• Bachelor’s degree or equivalent experience preferred.
• 1+ year of work experience (e.g., part- or full-time, work-study, internships).
• Proficient in Google Suite and MS Office.
• Proficiency with Salesforce, Google G Suite and Microsoft Office Suite skills.

This is an outstanding opportunity to support a highly effective, collaborative, and innovative nonprofit. BRAC USA offers a competitive salary and benefits package including base salary, medical/dental/vision insurance, FSA, life insurance, 401k, annual professional development stipend, and generous paid time off. Note that some benefits are subject to a waiting period, and more information can be provided to shortlisted applicants upon request. The annual gross salary for this position is $50,000.

At BRAC USA, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification or job responsibility in this job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

BRAC USA is an Equal Opportunity employer. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status, or sexual orientation, in accordance with state and federal law.

BRAC USA is unable to sponsor work visas for this position and will only consider applicants with valid work authorization in the United States.