Executive Assistant (Arabic/English)

ATS Job ID- R124571, Job Location- QA-QA01-Doha

Minimum Clearance Required To Start

Not Applicable/None

Job Description

Be Part of a Global Firm Committed to a Sustainable World

Doha, Qatar

Executive Assistant (Arabic/English)

Responsibilities

Schedule management

• Handle Chief Development and Asset Management Officer – Qatar���������s day to daytime schedule to ensure an efficient time management process and the absence of conflicts
• Screen and prioritize requests for Chief Development and Asset Management Officer – Qatar���������s time
• Organize meetings and coordinate agendas for Chief Development and Asset Management Officer – Qatar and/or Development & Asset Management – Qatar Department
• Work closely and effectively with Chief Development and ment Officer – Qatar to keep him/her well informed of upcoming commitments and responsibilities

Administrative support

• Write and edit minutes, draft and/ or type complex reports and correspondences while ensuring consistency and standardization of formats
• Following up on pending matters with only limited guidance.
• Answer telephone calls and provide relevant information to callers; screen and route calls to appropriate individual
• Place outgoing calls as advised
• Greet and escort visitors to meeting rooms; assist where necessary with any queries they may have
• Research and resolve any administrative issues in department

Travel Logistics

• Coordinate with Travel team to manage travel, transportation and accommodation for Chief Development and Asset Management Officer – Qatar and/or Development & Asset Management – Qatar department to ensure expectations are met

Document control

• Receive, sort and distribute incoming mail for department
• Prepare and arrange distribution of outgoing mail to relevant parties
• Consolidate, maintain and update computerized records of departmental activity to ensure a smooth flow of activities

Other Duties

• Perform other duties and responsibilities as needed as well as determine and manage priorities with minimal guidance

Qualifications

High School Diploma / Bachelor���������s degree

Relevant secretarial / Office Administration Certificate.

+5 years of experience in Executive Administration.

Interpersonal Skills

Excellent time management and organizational skills.

Strong oral and written communication skills in both Arabic and English.

Ability to work under pressure whilst maintaining high level of accuracy.

Eve team player

Excellent knowledge of MS Office packages especially Word, Excel, PowerPoint and Outlook.

We invite you to participate in our collaborative organization

We���������re a dynamic, interactive organization looking for people with ideas to share. Here, not a single mind or idea is unimportant, because the truth is that we cannot do without a single one of them, and we don���������t know where our best ideas will come from. The diversity of our workforce brings fresh perspectives that make ���������brainstorming��������� all the more stimulating. Equal opportunities are waiting for all in our welcoming and respectful