Executive Assistant

Hitachi Rail is looking for an enthusiastic self-motivated General Assistant who thrives in a fast-paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic. The position is based in Abu Dhabi – UAE.

Who We Are:

Hitachi Rail is an international leader with a global presence in signaling and the implementation of integrated transport systems for freight and passenger railways, as well as mass transit systems. We design, manufacture and implement signaling systems for the management and control of freight and passenger traffic on mainline railways as well as metros.

Hitachi Rail is not only a valuable company, but a company based on values. We believe that our five key values guide our actions and make Hitachi Rail a competitive, effective company: Customer Focus, Innovation and Excellence, People, Team Spirit, and Integrity.

Accountabilities:

• Booking and arranging Travel and accommodation for all Hitachi Employees coming to UAE
• Head of Sales & Projects (Middle East & Africa) Agenda (meetings)
• Managing data bases and filing system
• Organizational Skills
• Editing of Presentations
• Coordination with Saudi Branch Assistant.
• Management of Branch Manager Meetings recording monthly MOM
• Collecting all the document that needs to be signed by the Branch Manager in UAE (candidate must be the only interface with the colleagues when a document must be signed, exception is only for HR documents)
• Feedback about actions assigned to the Head of Sales & Projects EMEA Team According to the MOM
• Manage Petty cash (if assigned)
• High level of integrity, accountability and initiative
• Expenses Management (If assigned)
• Events Coordination
• Strong communication, interpersonal and problem solving skills
• Receive all the company packages
• P.O. Box Management (Correspondences)
• Front Desk
• Screening phone calls, enquiries and requests, and handling them when appropriate
• meeting and greeting visitors at all levels of seniority
• Discretion and an understanding of confidentiality issues.
• Manage the stationary in the branch aligned with the facility management, including kitchen needs.

Technical requirements:

• 3 up to 5 year of expertise
• Microsoft (Power Point, Excel… Etc.)
• Outlook

Education:

• Bachelor’s Degree

Languages:

• English Proficiency
• Arabic is a plus

We thank all applicants for their interest; however, only those under consideration will be contacted.

Join us at http://sts.hitachirail.com/en/careers

It is our commitment at Hitachi Rail to create a diverse environment and we are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, national origin, genetics, disability, age, or status.