Relief International
We are currently recruiting an Executive Assistant to join our team, ideally based in Washington DC, US. This is a hybrid position, where the successful candidate will work from our office in DC 3 days a week.
Note you must have the right to work in your remote home based location and that national terms and conditions apply.
This role is classified as requiring standard pre-employment checks.
About Relief International
Relief International (RI) is a leading nonprofit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
About the opportunity
You will support the strategic objectives of the organization, by providing high-level support to the Executive Office (CEO and Chief of Staff) and other Global Senior Management Team Members. Reporting to Chief of Staff, you will proactively manage schedules, calendars (internal and external), plan and organize travel and meetings, process expenses, and draft communications.
This role is a pivotal support position at an exciting time in RI’s history, as we welcome a new CEO, and embark on strategy and fundraising efforts in 2023. The Executive Office, including the Executive Assistant, interacts with RI’s Global Senior Management and Leadership Teams, Country and Regional leaders, and Boards of Directors.
Key Responsibilities
- Draft, edit and compile a wide variety of internal and external communications
- Support knowledge management through maintenance of Teams, SharePoint or other relevant sites
- Organize in person and virtual meetings, including all scheduling, coordination, reminders, and logistics when necessary
- Manage the CEO’s calendar in MS Outlook, including making appointments and prioritizing the most sensitive matters
- Manage and arrange end to end travel for Executive Office and Board meetings.
- Attend meetings when requested to record and produce minutes and manage any related videoconferencing technology
- DC office administration, including daily mail processing, phone management, filing and supply organization.
- Maintain information and files related to Boards, Executive Office, and special projects.
- Participate and coordinate special projects and complete other duties as assigned
About you
You will bring the following experience and skills.
- Experience supporting senior leaders, ideally gained working at C-Suite level
- Experience providing administrative support, including scheduling, meeting coordination, file management, drafting communications, and managing travel and expenses.
- Must be able to come to the Washington DC office, at least 3 days a week.
- Approachable and proactive, keen to research and learn new tools/skills.
- Strong attention to detail, and team coordination skills
- Flexibility, creativity in problem solving, and patience
- Interest in the field of international humanitarian and development assistance
Desirable:
- Strong written communication skills
- Strong MS Office 365 skills, particularly MS Teams and SharePoint.
- Experience using MS Outlook calendar and scheduling for C-level executives and Boards of Directors
- Experience with process or systems improvement
How to apply
To apply for this post, follow the link and click on the “Apply” button in the job advert page.
https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=RI&cws=44&rid=1874
- You will be asked to upload a CV and Cover Letter.
- The cover letter should be no more than 2 pages long and explain why you are interested in this post with Relief International and how your skills and experience make you a good fit.
Please apply as soon as possible, as we will be reviewing applicants on a rolling basis, and may withdraw the position before the job board closing date.
Due to limited resources, only short-listed candidates will be contacted.
COVID 19: To ensure a safe workplace, RI follows government requirements, and in some locations a mandatory vaccination policy applies. When working or traveling on RI business, all staff, contractors and visitors must follow the rules and entry requirements of the country.
Relief International has a zero-tolerance policy for unlawful harassment, sexual exploitation and abuse. Relief International is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse, and sexual harassment.
All staff are expected to abide by our Code of Conduct.
Recruitment to all roles in Relief International include a criminal records self-declaration, references, and other pre-employment checks, which may include police and qualifications checks.