Executive Assistant

Join a team that’s been welcoming guests for more than a century. At Pinehurst our Culture is critical to delivering a consistent guest, member and employee experience. Our Purpose is, “As the Cradle of American Golf, we honor timeless traditions and inspire legendary stories, one smile, one round, one moment at a time.” Our Values are; Genuine Hospitality, Be Trustworthy, Good Stewards and Inspired Innovation. If you’re seeking a heartfelt workplace then Pinehurst is the place for you. Every role contributes to upholding our treasured culture, performs their job duties consistently and handles other job duties as assigned in our ever-changing environment.

Summary

The primary purpose of this position is to provide administrative support to the Senior Vice President/Chief Financial Officer and the Accounting, Finance, Capital and Project Management Teams with various efforts.

EDUCATION And/or EXPERIENCE

One year certificate from college or technical school and two years of related experience training; or equivalent combination of education and experience. Certificates, Licenses, Registrations: Notary and Paralegal Certificate preferred.

Essential Duties And Responsibilities

• Provide administrative assistance, such as writing and editing e-mails, drafting memos and preparing communications on the SVP/CFO’s behalf.
• Strong organizational skills and detail orientation with following policies and procedures by supporting goals and values.
• Manage the SVP/CFO’s calendar, schedule, planning, delegate tasks and prioritize the most sensitive matters.
• High level of interpersonal skills, an active listener and maintain confidentiality.
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
• Engage with clients and guests on behalf of SVP/CFO.
• Field phone calls and emails from clients and others; respond professionally.
• Organize meetings, including scheduling, sending reminders and organizing catering when necessary.
• Book travel arrangements and prepare expense reports.
• Highly efficient communicator, written and oral.
• Proficiency in Microsoft Office Programs including Excel, Word, PowerPoint and Outlook.
• Knowledge of Adobe, Drop Box and Social Media.
• Maintain comprehensive and accurate records.
• Perform accounting duties.
• Generate, review, edit and send proposals.
• Special projects as directed by SVP/CFO and the Accounting, Finance, Capital and Project Management Teams.
• Have product knowledge of the Resort.
• Action-oriented to execute with accuracy.
• Speed to think and act quickly.
• Exercises great judgment, prioritizes, makes good decisions and recommendations that account for the immediate need.
• Establish working relationship with all other operating Departments at the Resort.
• Flexibility in an ever changing environment.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Pinehurst, LLC reserves the right to transfer any Employee from his/her current job assignment or location to another job assignment or location as needed, either on a temporary or regular basis.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.