Executive Administrative Assistant

  • Contractor
  • Zug, Zug, Switzerland
  • TBD
  • Kenvue profile




  • Job applications may no longer be accepted for this opportunity.


Kenvue

Job Description

Who we are

At Kenvue, we realize the extraordinary power of everyday care. Built on over a century of heritage and rooted in science, we’re the house of iconic brands – including Neutrogena, Aveeno, Tylenol, Listerine, Johnson’s and BAND-AID® Brand Adhesive Bandages that you already know and love. Science is our passion; care is our talent. Our global team is made up of ~ 22,000 diverse and brilliant people, passionate about insights, innovation and committed to delivering the best products to our customers. With expertise and empathy, being a Kenvuer means having the power to impact the life of millions of people every day. We put people first, care fiercely, earn trust with science and solve with courage – and have brilliant opportunities waiting for you! Join us in shaping our future–and yours. For more information, click here.

What Will You Do

We are offering you a multifaceted challenge in a dynamic, international environment with attractive terms and an excellent infrastructure.

Executive Assistant will provide exceptional administrative and secretarial support functions to the three Vice Presidents and their team, relating to all aspects of the business including information of a highly sensitive and confidential nature. The Assistant will resolve issues proactively through relevant processes and procedures as well as liaise with all business levels across internal and external organizations.

Key Responsibilities-

  • Supporting the Vice President in a gatekeeper role
  • General administration tasks
  • Travel organization for the Vice President and other key team members, including guest arrangements
  • Expense reports for the Vice President and key team members
  • Organize regional and global team meetings, conferences
  • Organize Town Halls and Webinars
  • Maintain accurate distribution lists
  • Support in the setup of communication material (meeting minutes, business presentations, newsletters, announcements)
  • Support Sharepoint, MS Teams, Touchpoint
  • Screening telephone calls
  • Purchase Order preparation and follow-up
  • Budget reviews
  • Conducting data research as required
  • Diary management for the Vice President- prioritize and manage a complex schedule of commitments while ensuring the calendar is fully maintained and accurate. Proactive notifications of schedule changes
  • General support and back-up
  • Perform other related duties as required.

Job Qualifications

What we are looking for

  • Previous experience and key skills-
  • Proven track record as an Executive Assistant and extensive experience in an international environment
  • Possess advanced computer skills, especially in Excel and PowerPoint as well as general grasp of IT systems (in-house systems such as Concur, eMarketplace/Ariba, time tracking tools)
  • Ability to work in a diverse team environment.
  • Flexible and organized
  • Proactive in ideas, changes, and improvements in support.
  • Self-starter, curious, high degree of attention to detail, ability to work under pressure
  • Discreet
  • Ability to work with confidential and sensitive data
  • Outstanding project management and follow up skills
  • A proactive approach to prioritize and anticipate
  • Excellent office management and interpersonal skills are essential as are good organizational abilities, and a good team player
  • Advanced written and spoken English, some German would be advantageous
  • Good listening skills and ability to pragmatically resolve issues
  • General Role Information- As this role supports the Vice President, a degree of flexibility is required including being contactable outside of office hours for urgent business issues.

What’s In It For You

  • Paid Company Holidays, Paid Vacation, Volunteer Time & More!
  • Learning & Development Opportunities
  • Employee Resource Groups

Kenvue is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Primary Location

Europe/Middle East/Africa-Switzerland-Zug-Zug

Job Function

Administration

To apply for this job please visit kenvue.taleo.net.


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