Events Coordinator (Brisbane, Adelaide or Canberra)

Location: Canberra, ACT

Job Category: Events Management

About Us

The Australian Institute of Company Directors is committed to strengthening society through world-class governance. We aim to be the independent and trusted voice of governance, building the capability of a community of leaders for the benefit of society. Our membership of more than 50,000 includes directors and senior leaders from business, government and the not-for-profit sectors.

Job Description

About the team

The Members & Clients business unit focuses on the overarching member strategy incorporating the events and sponsorship, membership proposition, international, board diversity and the sector teams. It’s dedicated to increasing the impact, reach and relevance of the AICD’s education, partnerships and advisory products and services.

We aspire to create and sustain a culture of excellence with high engagement that challenges as well as inspires our people and ultimately, be the leader of member and client experience within the governance landscape. Our Events and Sponsorship Team curate a national calendar of events and initiatives to highlight the latest strategies, opportunities and best practices in governance and directorship.

About The Role

As the Events Coordinator, your primary focus is to contribute and support the regionally and nationally coordinated events program and initiatives. You will c oordinate actions across the event lifecycle and enhance operational functionality by driving collaboration, managing logistics and vendor relationships, tracking timelines and reporting progress. An essential element to this role is strong engagement capabilities as you will need to cultivate effective relationships with key stakeholders to achieve deliverables.

This is a fantastic opportunity for a highly motivated and experienced professional with a passion and background in events, program coordination or administration.

Your Remit Will Be Broad And Will Include

• Support the planning, preparation and execution of the events program and initiatives. This includes booking venues, AV requirements, assisting with registrations, ‘bump-in and out’ and other administrative functions.
• Provide professional and accurate team administrative support and coordination.
• Manage all incoming communications and be the key contact person for initial queries relating to events.
• Collaborate closely with internal teams to support the scope, deliverables, required resources, scheduling and budget for initiatives.
• Maintain the CRM system as well as the document and contract library as well as the schedule of activities.
• Cultivate professional relationships with both internal and external stakeholders.
• Provide associated reporting, documentation and analytics.
• Maintain Upbeat system data and records, ensuring accuracy and up to date.
• Assist with travel arrangements, calendar and diary management for the team and related stakeholders and clients.
• Manage financial processes and provide assistance in monitoring budgets.
• Advocate for best practice and proactively participate in process improvement and review.
• Proactively anticipate event member, delegate and attendee needs so that expectations can be surpassed with an enhanced experience.

Desired Skills And Experience

About you

You will have strong technical aptitude and previous relevant experience, and you will champion the AICD “OneTeam” approach and values of: Accountability, Respect, Excellence and Collaboration. In addition, you will also have the following:

• A minimum of 3 years event and team coordination experience, ideally from the education or professional sectors.
• Demonstrated end to end experience in both live and virtual event management.
• Experience with sourcing and conducting research with an ability to draft and review content.
• Excellent time management and organisational skills, prioritising competing activities.
• At ease communicating and engaging with leadership, a range of stakeholders and cross functional teams.
• Strong level of attention to detail with sound analysis and reporting skills.
• Advanced computing skills in MS Office Suite, CRMs and other software and technologies.
• Demonstrated initiative and the ability to take ownership of tasks and responsibility for actions.

Your career at the AICD

Our Values

Accountability, Respect, Excellence and Collaboration

There are various benefits of joining the AICD, but the following are examples of what is offered:

• An inclusive and supportive work environment where your voice is respected.
• Access to salary sacrificing and salary continuance (income protection) insurance.
• Professional development with access to a wide range of training courses and webinars, professional coaching, and external education support.
• Hybrid/flexible working arrangements.
• Volunteer day and additional leave options.
• Personal wellbeing support through AICD’s robust employee assistance program for you and your immediate family.
• A solution focused, and collaborative organisation that celebrates a ‘One Team’ culture and great culture enriching initiatives.
• An opportunity to contribute to a widely respected organisation, that’s dedicated to positive social impact through their work in governance, policy, and leadership.

We welcome applications from people of all ages, genders, sexuality, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander Peoples and people with a disability.

For further information on what it’s like to work with us, please visit our Careers page:

• Our Careers page: https://www.aicd.com.au/about-aicd/work-aicd.html
• Our LinkedIn page: www.linkedin.com/school/35753/

How To Apply

Please submit a resume and cover letter detailing why you are the best person for the position by clicking ‘Apply’. Please note applications close on: 21 January 2024.