Events Coordinator

Position Overview:

Grace Farms Foundation’s interdisciplinary humanitarian mission is to pursue peace through five initiatives – nature, arts, justice, community, and faith – and Grace Farms, a SANAA-designed site for convening people across sectors. Our stake in the ground is to end modern slavery and gender-based violence, and create more grace and peace in our local and global communities. As a part of this work, Grace Farms recently launched Design for Freedom, a new movement to eradicate forced labor in the building materials supply chain.

The Foundation carries out its work through the publicly available facilities and integrated programs of Grace Farms, an 80-acre property owned and operated by the Foundation. Grace Farms was established as an essential platform for the Foundation, serving as a welcoming place where individuals, not-for-profit organizations, and government entities come together to collaborate for the common good.

Learn more about our internationally-acclaimed architecture, news about our humanitarian work, and Grace Farms’ leadership.

In the role of Events Coordinator, you will serve as part of a team that coordinates and executes programs and events in support of our place, five initiatives: Nature, Arts, Justice, Community, and Faith and Design for Freedom. Our environment is not a typical corporate events space-our clients are not-for-profits, foundations, community partners, government entities, and our own internal Initiative Directors. You will be part of a team with a strong collaborative work ethic that is passionate about putting their events management skills to work in a mission-driven environment.

Your Day-to-Day

Events

• Execute all major aspects of event management from planning through completion for a high volume and variety of on-site, virtual and hybrid events and programs.
• Direct and work collaboratively with internal teams, partners, vendors, contractors and key staff, including on-site staff coordination and operational logistics.
• Serve as Day-of-Event Lead by interfacing directly with guests, hosts, artists, speakers, etc. to ensure a successful event experience
• Ensure that all administrative duties are delivered with efficiency, high quality and in a timely manner.
• Support both in-person and co-live-streamed and/or virtual events per the hosts’ requests.
• Receive, coordinate and oversee production needs and logistics on scheduled on-site, virtual and events and programs alongside the Technical Director.
• Manage communications with presenters and hosts to ensure they have the necessary equipment, connectivity, and schedule technical rehearsals as needed

Qualifications

• Grace Farms Foundation has a mandatory COVID-19 vaccination policy for all employees.
• Bachelor’s Degree in Event Management, Production Management or Communications preferred.
• Minimum of five (5) years of event planning or production management for cultural institutions or corporate spaces with a proven track record of success with both in-person and virtual events and production.
• Strong interpersonal, administrative, and communication skills, and the ability to execute tasks with a high degree of professionalism and excellence, especially under pressure.
• Must exhibit a strong ability to re-prioritize tasks on-the-fly while making sound, independent decisions that are consistent with the organization’s mission.
• Possess a confident customer service orientation, and professional demeanor. Must be comfortable in a front of house position, and able to handle the unexpected stressors with grace and peace.
• Competencies in fact finding, planning, problem solving and innovative thinking.
• Must be proficient in Microsoft Office, Outlook, and Excel. Mac skills preferred.
• This position will work on site in New Canaan. Must have flexible schedule, as well as the willingness and ability to work nights and weekends as needed.
• Ability to lift up to 25 lbs, bend, climb stairs, and stand for an extended period of time.
• Other duties as assigned.

Compensation

• Annual salary range between $50,000 – $60,000.

Grace Farms Foundation is an Equal Opportunity Employer