Engineering Resident Contracts Manager

CTG overview:

• CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
• CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
• Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
• Visit www.ctg.org to find out more

Overview of position:

• Engineering unit has sixty seven (67) contracts in construction services, contracts for cleaning services waste disposal, hotel services. All these contracts require close monitoring for performance & compliance in line with the responsibilities assigned to the “Resident Contract Manager” highlighted below.

Contract development:

• Implementation of the acquisition plan by identifying requirements that need SOW / TOR writing.
• Reviewing the TOR / SOW for the requirements to ensure the document is well written fit to for procurement process.
• Providing guidance on technical evaluation of proposals / offers.
• Reviewing draft contracts to ensure terms & conditions are enforceable.
• Providing any clarification during the solicitation process prior to contract award.
• RCM to participate to the bidders’ conference.
• Participation to site visit is optional.

Contract implementation:

• Coordinating convening of kick off meeting with procurement & other offices involved in the contracting process.
• Ensure minutes of the kick off meeting is prepared & approved by all parties.
• Ensuring preparation of mobilization plan / checklist in collaboration with the Project Managers.
• Preparing contract implementation checklist identifying deliverables & milestones.
• Organizing monthly meetings with Project Managers for preliminary evaluation of contractor performance.
• Ensuring contractual remedial action / KPIs are enforced as appropriately stipulated in the contract.
• Organizing & chairing regular contractor performance evaluation meetings.
• Ensuring vendor performance evaluation reports are completed in a timely fashion.
• Ensuring potential disputes attributed to improper performance / misinterpretation of contractual expectation is resolved.
• Ensuring prompt payments discounts are obtained, cost recovery for support services undertaken.
• Preparing contract close out checklist / plan monitoring implementation, drafting & ensuring completion of close out draft reports.
• Contract records management.

Staffing requirement:

• According to the contract load of sixty seven (67) contracts, the activities contemplated within the function of contract managing are routine & unforeseen / circumstantial which must be addressed by the RCM.
• Therefore, for the RCM to be efficient & achieve the effectiveness intended during contracting process adequate staffing is paramount.
• In this regard for planning purposes Engineering & Facilities Management Section needs support personnel to assign / distribute the contracts for adequate monitoring of implementation by undertaking the activities.
• Envisaged proposed one (01) additional competent person with the required skills to execute the mentioned tasks.

Project reporting:

• This role reports to the Project Manager.

Education:

• Relevant to the role.

Experience:

• Relevant to the role.

Languages:

• Must be fluent in English & fluency in French is desirable.

Team management:

• This role has no team management responsibility.

Further information:

• Qualified female candidates are encouraged to apply for this role.