ENGINEERING CONSULTANCY FOR TECHNICAL MONITORING OF CONSTRUCTION, REHABILITATION AND WASH RELATED ACTIVITIES.

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  • TBD USD / Year
  • Diakonie Katastrophenhilfe profile




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Diakonie Katastrophenhilfe

Terms of reference:

Engineering consultancy

For technical monitoring of construction, rehabilitation and wash-related activities in Ethiopia, Somalia, and South Sudan for the K-AFK-2021-9002 regional project

1. Background

Diakonie Katastrophenhilfe (hereafter DKH) is a humanitarian assistance agency in Germany with headquarters in Berlin. It has regional offices in Asia, Africa, and Latin America, as well as country offices in its priority countries, which are responsible for the coordination of aid programs. DKH’s operating model is structured around implementing projects primarily through a network of local partner organizations. As such, DKH’s core business is partner support and partner strengthening.

Projects and programs are designed to suit the local conditions and are integrated in the economic, social and political context of a specific country or region. DKH is committed to the basic principles of humanitarian aid as laid down in the Code of Conduct for the International Red Cross and Red Crescent Movement and of Non-Governmental Organizations in Disaster Relief. Closely cooperating with local partners and being a member of the ACT Alliance (Action by Churches Together), DKH has been delivering humanitarian aid with local partners in the East and Horn of Africa Region since the 1990s. DKH maintains country offices in Somalia, South Sudan and Ethiopia (integrated office with our sister organization Bread for the World) and a Regional Office in Nairobi, which coordinates and streamlines the humanitarian aid programs in the region and provides quality assurance.

In Somalia, South Sudan and Ethiopia, DKH has been running intensive relief programs for more than twenty years. In recent years, DKH and its local partner organizations have also implemented transitional aid programs. In close cooperation with its local partner organizations, DKH works across several sectors including WASH, Shelter, Camp Management & Non-Food Items, Education in Emergencies, Protection, Food Security and Livelihoods with integrated Cash Voucher Assistance whenever required or preferred by target beneficiaries, and vocational training whenever feasible.

  1. Project overview

DKH is currently implementing a regional, multi-sectoral, German Federal Foreign Office (GFFO) funded project titled ‘Multi-sectoral and integrated humanitarian response with focus on food security and livelihood for conflict and climatic shocks affected vulnerable people and communities in Somalia, South Sudan and Ethiopia’- Project No. K-AFK-2021-9002. The overall goal of the project is to contribute to saving lives, improving access to basic services and restoring living conditions of conflict and climatic shock affected vulnerable people and communities in Somalia, South Sudan and Ethiopia. This project commenced on 1st May 2021 and is ending on 31st Dec 2023. Five local organizations, including 2 in Ethiopia and 3 in Somalia, and 1 INGO working with 3 local partners in Sudan, are implementing this project across the 3 countries.

In Ethiopia, South Sudan, and Somalia, DKH is specifically working with the below partners in their respective locations:

In Somalia

  • Centre for Peace and Development (CPD) in Galmudug State
  • Nomadic Assistance for Peace and Development (NAPAD) in Benadir Region
  • Sustainable Development and Peace Building Initiatives (SYPD) in Hirshable and South West States

In Ethiopia

  • Afar Pastoralist Development Association (APDA) in Magaale and Konnaba.
  • Organization for Sustainable Development (OSD) in Gulina and Yalo

In South Sudan

  • DanChurchAid (DCA) works with:
  • NRDC-Upper Nile State
  • Nile Hope- Jonglei State and Upper Nile State
  • SPEDP- Eastern Equatorial
  1. Objective of the consultancy

The objective of the consultancy is to carry out technical monitoring and quality checks of general construction and rehabilitation activities and assets implemented by DKH partners in Benadir (Kahda & Dayniile), Galmudug (Galkayo, Abduwaq & Adado Districts), and Hirshabele (Beletweyne District), and South West (Baidoa Districts) states in Somalia; Magaale, Gulina, Yalo and Konnaba in Ethiopia, and Maiwut, Ulang and Fahsoda Counties in South Sudan. This encompasses:

  1. The WASH infrastructure rehabilitation and /or construction activities in all the countries
  2. Masonry workshop construction in Ethiopia
  3. Temporary Learning Spaces (TLS) in Mogadishu, Somalia
  4. Market storage facility to stock goods in bulk when roads are passable and prices are low in South Sudan
  5. Construction of latrines for the public to use at a small fee that will be used to generate income for the trade union maintaining them in South Sudan
  6. Dyke construction and repairs in South Sudan
  7. EMWATKIT pre-positioning in Somalia

The Consultant Engineer will visit various project locations and gather information related to the implemented infrastructural and communal asset rehabilitation-related activities of the project in terms of quality and serviceability as well as provide technical input for the ongoing project activities.

3.1 specific objectives

The Consultant Engineer will develop a detailed technical site visit report which provides a clear picture of the conditions of the implemented infrastructural-related activities of the project.

The Consultant Engineer will be expected to discuss the implementation modality and provide expert advice on the future implementation of such projects with specific consideration to cash for assets (CfA) (Somalia), gender inclusion, and access by people with disabilities. The specific expected activities to be undertaken during the assignment include:

  1. Review construction/rehabilitation support documents such as BOQs, design plans and their applicability to the local context and project needs and whether these were adhered to. Where such documents and designs are not already existent, support in their design and creation.
  2. Conduct technical quality checks on the already constructed/rehabilitated structures and those planned against international construction standards (ISO) as well as humanitarian standards as defined by clusters, Sphere, DG ECHO, and CHS, amongst others.
  3. Confirm that the assets and structures in place are suitable, accessible, and acceptable by the local communities, children, the elderly, and persons with disability, and verify that the principles of Do No Harm and inclusion to ensure safeguarding were taken into consideration.
  4. Asses the technical capability of the partners and build their capacity on identified gaps (if any) in the construction and/or rehabilitation process of the aforementioned assets/structures and ensure they are effectively monitored and managed.
  5. Where applicable (e.g. water wells, berkads, etc.), confirm if the water quality is safe for consumption and household use and whether the geological environment of the sites including composition, quality, and stability of the terrain and proximity to groundwater sources, have been considered in the site selection and construction/ rehabilitation processes. Review the impact of climate change on the proposed and ongoing WASH, rehabilitation, and construction activities and give technical recommendations and feedback.
  6. Document best practices and lessons learned related not only to the physical infrastructure, but also the methods and process undertaken throughout all stages of the rehabilitation/ construction, the related community engagement and feedback, and any other relevant aspects that should be considered in the future for such initiatives. Identify gaps and opportunities for improvement for both DKH and partner organizations.
  7. Scope of the consultancy

The assignment will be carried out in Mogadishu, Baidoa, Beledweyne, and Galmudug for Somalia, Magaale, Konnaba, Gulina and Yalo for Ethiopia, and Maiwut, Ulang and Fashoda County (Kodok, Dethwok and Aburoc) for South Sudan. The assignment will be conducted in collaboration with DKH.

The Consultant Engineer shall develop the appropriate tools for the assignments and propose suitable methodologies for information gathering and delivering results. A work plan to support the process will be developed and shared with DKH for review.

4.1 scope of works

The Consultant Engineer is expected to visit various project sites, provide on-time technical inputs where needed, and supervise the technical implementation of the work. The Consultant Engineer shall assess the quality standards of the work done so far, recommend quality standards and considerations for upcoming constructions and rehabilitations, check on community participation and involvement, and collect GPS coordinates of each activity site.

4.1.1 Scope of Works for Activity 1

  1. Locations: Mogadishu
  2. Implementing Partner: NAPAD
  3. Activities:
  • Activity 1.3.2: Construction and/or rehabilitation of 4 classrooms and equipment with desks and temporary learning centres to safely accommodate enrolled learners
  • Activity 3.2.1: Construction of 4 gender-separated, disability-friendly temporary twin latrines with handwashing facilities in the targeted schools
  • Activity 3.2.2: Installation of 5000-litre water tanks for water storage in 4 schools/TLS with connection to the community water pipeline
  • Activity 3.1.13: Rehabilitation and extension of water systems in IDP camp (water kiosks, pipe network, water storage tanks).

4.1.2 Scope of Works for Activity 2

  1. Locations: Beledweyne and Baidoa, Hiran Region
  2. Implementing Partner: SYPD
  3. Activities:

Beledweyne

  • Activity 2.1.2: Rehabilitation/ construction of 20 culverts in the targeted IDP settlements through CfA (10 rehabilitation and 10 construction)
  • Activity 3.1.9: Rehabilitation/ construction of water reservoirs/basins for farmers’ cooperatives in the targeted areas.
  • Activity 2.1.4: Rehabilitation/ construction of 25 sluice gates in the riverine targeted villages through CfA (10 rehabilitation and 15 construction)
  • Activity 2.1.3: Rehabilitation/ construction of 10 productive and strategic feeder canals through CfA
  • Activity 3.1.7: Rehabilitation of communal water pans through CfA
  • Activity 3.1.3.1: Construction of 392 (114 single and 278 twins) of emergency gender-separated and disability-friendly latrines with handwashing and disposal facilities

Bay Region – Baidoa

  • Activity 3.1.2: Rehabilitation/construction of 30 shallow wells
  • Activity 3.1.3.1: Construction of 392 (114 stand-by one and 278 twins) of emergency gender-separated and disability-friendly latrines with handwashing and disposal facilities.

4.1.3 Scope of Works for Activity 3

  1. Location: Galmudug
  2. Implementing Partner: CPD
  3. Activities:
  • Activity 1.3.8: Installation of 50 communal solar lighting systems in IDP camps in Abudwak and South Galkayo
  • Activity 3.1.3.2: Construction of 600 emergency gender and disability-friendly twin pit latrines in newly established IDP Camps in Abduwak and Galkayo South Districts
  • Activity 3.1.8: Rehabilitation of strategic 30 communal berkads

4.1.4. Scope of Works for Activity 4

  1. Locations: Gulina and Yalo
  2. Implementing Partner: OSD
  3. Activities:

Gulina

  • Activity 2.2.10: Construction of 2 1 simple mason workshop as a training centre for youth, equipping them with learning toolkits and providing training for youth

Yalo

  • Activity 2.2.22: Shade Construction for Stove making in Yalo

4.1.5. Scope of Works for Activity 5

  1. Location: Gulina
  2. Implementing Partner: OSD
  3. Activities:
  • Activity 2.1.14: Instalment of a grinding mill
  • Activity 3.1.15: Rehabilitation of two water systems, one per woreda
  • Activity 3.1.16: Installation of 4 water pumps, establishing and training of village water committees in water pump repair and community collection schemes, construction of community-led well construction through CfA
  • Activity 3.1.17: Developing 20 community-led latrine construction (with raised toilet seats for people with impaired mobility) in accordance with the action plans
  • Activity 3.1.18: Developing 20 community-led hand washing systems and well construction in accordance with action plans

4.1.6. Scope of Works for Activity 6

  1. Location: Fashoda
  2. Implementing Partner: DCA through Nile Hope
  3. Activities:
  • Activity 2.1.8: Rehabilitation of community assets and infrastructure through cash for work
  • Activity 2.2.9: Support to local markets (11 markets)

    1. detailed tasks

The Consultant Engineer will accomplish the following key tasks:

  1. Visit all the above-mentioned project sites in close collaboration with the DKH team and the implementing partner in the project site.
  2. Assess community involvement and participation in selection, implementation, utilization and monitoring of the constructions and rehabilitations.
  3. Take photos and GPS coordinates of the constructed/rehabilitated structures and those currently in progress.
  4. To identify and document weak areas of implementation and provide expert advice for better implementation techniques and improvement.
  5. Assess if the assets and structures in place adhere to the principles of Do No Harm and inclusion.
  6. Provide technical guidance and support to partners on all WASH-related activities including inspection of constructed/rehabilitated assets to ensure quality, cost-effectiveness, sustainability, and impact soundness in their implementation, taking environment-related issues into consideration.
  7. Provide EMWATKIT support, specifically to:
  • Review the conditions and the functionality of the existing EmWatKit salient components including (raw water onion tank, motor pump, pre-filtration pipe, coagulation and chlorinator, treated water tanks, and discharge taps).
  • Review the treatment system components and working procedures (the use of C1&F1 tablets, chlorine tablets, sand, and carbon filter).
  • Review the correctness of testing procedures including turbidity and chemical testing.
  • Propose solutions if gaps are identified.
  • Train SYPD and DKH staff on the correct system operations including correct treatment and testing procedures for turbidity and chemical testing to ensure the safety of the drinking water.
  1. Deliverables

Deliverables under this consultancy will include the following:

The Consultant Engineer that is appointed for this assignment shall provide all of the following deliverables to DKH by the completion date as agreed.

During inception meeting:

  • Work plan and budget of Consultant’s planned activities
  • Technical monitoring checklist and tools for the assignment

At the end of each engagement:

  • Detailed site visit report addressing specific objectives laid out in section 3.1 along with technical monitoring checklists, photos, sketches, drawings and GPS coordinates
  • Technical report detailing the findings and recommendations, best practices and lessons learned, against the set project objectives per country.
  1. Timeframe of the assignment

The Consultant Engineer will be engaged twice during the project period. This includes timelines around the midterm and end of project evaluations to help enrichen the process and produce technical reports. Therefore, it is anticipated that the Consultant Engineer will be initially engaged in 2022 and the final engagement in 2023.

A timescale acceptable to the Consultant Engineer will be discussed and agreed upon at the pre-award negotiations.

Deliverable

Target Time

Consultant Engineer to submit his/her offer to DKH

20th September 2022

Selection of the Consultant Engineer

25th September 2022

Inception meeting

28th September 2022

First Draft Report

28th October 2022

Final Report

10th November 2022

The consultant will complete the assignment in time and submit the final report and other agreed deliverables to reach DKH within 1.5 months, at the latest after the end of the exercise.

  1. Qualifications and experience of the consultancy

The Consultant Engineer to undertake this assignment should have the following competencies:

  1. Undergraduate degree in engineering with 7 years extensive knowledge and experience in humanitarian WASH programming. Prost-graduate degree will be an added advantage.
  2. Extensive practical experience in humanitarian design and implementation of WASH and community assets infrastructure projects
  3. Experience and knowledge of the project locations
  4. Good reporting and communication skills in English.
  5. Knowledge of local languages will be an added advantage
  6. Knowledge of local languages will be an added advantage
  7. Knowledge and experience supporting the installation, monitoring and maintenance of EmWatKit will be an added advantage.
  8. Obligations of the Consultant Engineer

The Consultant Engineer will work within the TOR and service agreement to deliver quality outputs as specified under the objective of this assignment.

  1. Obligations of DKH and partners

DKH will undertake to:

  1. Assign relevant project staff/partners in the field to assist the Consultant Engineer
  2. Support the Consultant Engineer in accessing the project sites
  3. Assist the Consultant Engineer in arranging initial meetings with relevant staff or partners and stakeholders

Effect payment of fees and other costs arising from the contract as per agreement

How to apply

Diakonie Emergency Aid is an equal opportunity employer and does not discriminate on any basis.

If you are interested in applying for this position please submit your CV and motivation letter to [email protected] latest by Sunday, 25th September 2022.

Indicating “Consultancy-Wash-Engineer” in the subject line.

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