Emergency Response Officer – Ukraine

Starting Salary: £35,703 – £37,210 per annum (The salary includes London weighting allowance)

Contract: Fixed term – 18 months

Hours of work: Full time 35 hours per week

Location: London (Hybrid working with a minimum of 40% of your time in the London Head office)

Job Profile

To contribute to CAFOD’s involvement in the Ukraine crisis in line with the agreed strategy, by taking the lead on the day-to-day management of CAFOD-supported programmes and partnerships. CAFOD’s programme work is underpinned by an Integral Ecology Programme Model, where Programme Strategies are developed with partners to focus on addressing the causes and symptoms of poverty, inequality and environmental degradation.

This post-holder will manage effective relationships with partners; developing and nurturing partnerships and providing, or facilitating capacity strengthening support where appropriate. The scope of the post falls into the following broad functions.

• Project management and development in line with the direction set by the Ukraine crisis s Humanitarian Programme Strategy
• Building and developing effective relationships with Partners
• Financial management and monitoring of programmes and projects
• Programme Quality and Capacity Strengthening
• Monitoring and communicating impact of our programmes and projects

Key Responsibilities

Project management and development in line with the direction set by the Core Programme Strategy

• In co-operation with partners, develop and manage CAFOD-supported programmes, contributing to the development and review of CAFOD’s Ukraine crisis Emergency programme strategy;
• Jointly responsible with partners for the effective implementation, monitoring, evaluation (including facilitating external evaluations) and reporting on programmes, in line with jointly agreed standards (programme cycle management) and donor requirements;
• In agreement with partners, jointly develop programme and project proposals and assess the existing capacities to manage and implement the work. This includes leading on preparation of funding applications and reports, in liaison with the Ukraine Emergency Programme Manager, and the development of partner capacity strengthening.
• Promote, capture and disseminate learning from partners and programmes, and ensure that this informs future programme development;
• Realise CAFOD’s principles by acting in line with CAFOD’s partnership standards, and by promoting and supporting partners’ adherence to jointly agreed accountability, gender, safeguarding, inclusion, supply chain management/procurement good practice, and other standards;
• Carry out partner safeguarding assessments
• Carry out advocacy work in support of partners (and CAFOD’s) efforts, with relevant stakeholders at local, national and international levels;
• Oversee and support (where appropriate) the work of Programme Accompaniers, Programme Support Officers, and consultants working on CAFOD-supported programmes;

Building and developing effective relationships with partners

• Develop, nurture and manage relationships with CAFOD’s partner organisations in line with the principles and standards set in our Partnership Policy
• Invest in partners’ capacities, by jointly identifying needs, developing plans to strengthen capacities, identifying sources of support, and allocating resources.
• Organise (and where relevant accompany) partners’ visits.

Internal and external representation

• In co-ordination with the Emergency Programme Manager Ukraine Crisis develop, nurture and sustain relationships and effective communications with relevant stakeholders, including local government, national networks, bi-lateral agencies, and other agencies working in/on Ukraine crisis. This will include other Caritas/CIDSE agencies;
• Communicate with other teams within CAFOD to ensure that the programme is well understood, and that information is available for fundraising and other communication, including publications, media briefings, education, etc. This may involve participation in sessions/events with Supporters, communities of practice, working groups, etc.

Financial reporting and monitoring of programmes and projects

• In close co-operation with the relevant roles in the finance and funding teams, prepare, manage and monitor budgets relating to both CAFOD and partner-led expenditure, as agreed with the Emergency Programme Manager – Ukraine
• Develop relevant risk registers and monitor them in conjunction with the Emergency Programme Manager – Ukraine
• Where appropriate, commission and manage (with partners) audits for programmes and projects;
• Carry out partner financial assessments, reports and reviews, in co-operation with the finance team.

Programme Quality, Systems and Standards

• Effectively use CAFOD’s programme management information systems to ensure programme and project information is up-to-date.

• Ensure compliance with agreements, regulations and requirements attached to our work.