EMERGENCY RESPONSE: Logistics and Procurement Coodinator, Israel and Gaza Response

TITLE: Logistics and Procurement Coordinator

DEPARTMENT: Emergency Response

LOCATION: Egypt

REPORTS TO: Operations Lead

ASSIGNMENT TYPE: Temporary

About Americares

Americares is a health-focused relief and development organization that saves lives and improves health for people affected by poverty or disaster. Each year, Americares reaches 85 countries on average, including the United States, with life-changing health programs, medicine, medical supplies, and emergency aid. Americares is one of the world’s leading nonprofit providers of donated medicine and medical supplies. For more information, visit americares.org.

Americares has a long history of supporting the health care system in Gaza and the West Ban k with ongoing deliveries of medicines and medical supplies, as well as support for health programs. Read more about the situation and Americares response here: https://www.americares.org/emergency-program/israel-gaza-conflict/

Americares Values

We create global community, treating people as they want to be treated.

We respond effectively and responsibly, putting plans into practice.

We embed ethics and equity in our work and workplace.

We are better together; partnership is at our core.

We ask and listen, to create sustainable solutions for a healthier tomorrow.

We commit to quality, growing and improving to ensure individuals and communities thrive.

Emergency Response Team Global Roster

Natural disasters affect 200 million people annually—predominately in poor communities. Americares responds quickly to disasters and works closely with local partners to save lives and re-establish health care services. We deliver critical medicines and supplies, provide mental health services, provide surge support to hospitals and clinics, rehabilitate health facilities and support disaster preparedness and risk reduction. Our response—often within 72 hours—is informed by Americares more than 30-year experience helping those affected by crisis.

Americares maintains a Global Roster, which is comprised of experienced personnel available for short-term emergency employment. Global Roster members are generally deployed after an initial rapid assessment is conducted by Americares core staff, but on occasion we may ask Global Roster members to deploy immediately.

Selected candidates will be required to complete online training on Americares response principles and processes, and a series of short online trainings on general safety and security and other topics or will be required to demonstrate they have completed same or similar trainings. Periodic trainings will be offered to all candidates on relevant topics.

After requirements are met, candidates are able to receive and respond to mission assignments from Americares. Deployments typically last 2 weeks to 6 months. Enrollment on the roster is not a guarantee of deployment. Candidates are not compensated for time spent on trainings or other Global Roster requirements. Competitive deployment compensation will be offered based on the candidate’s skills and experience.

POSITION SUMMARY:

Under the supervision of the Operations Lead, the Logistics and Procurement Coordinator will work closely with the Logistics Officer and Americares staff to facilitate the importation and transfer of donated humanitarian materials into Gaza. They will additionally operate in tandem with Anera’s country representative and coordinate with all relevant government and humanitarian bodies.

DUTIES AND RESPONSIBILITIES:

• Maintain continuity of response operations, such as tracking of equipment, vehicles, accommodations and in country travel
• Establish pre-approved vendors, conduct bid analysis, and execute procurement in line with Americares policy
• Support team members with due diligence and onboarding of partners (e.g. WatchDog), including collection and storage of paperwork and securing required financial information
• Support research and execution of customs clearance, warehousing, freight, and related cross-border logistics
• Support product donations of medicine, medical supplies and relief items to partners
• Support Team Leader and Deputy Team Lead as needed
• Support accurate and complete data collection and ensure strong internal and external communication/reporting according to established timelines
• Participate in after-action reviews and incorporate recommended improvements
• Work closely with ER and cross-departmental teams, including Finance, Logistics and Project Administration to create open and close emergency response operations and records for AC regional offices
• Actively participate in Emergency Programs Working Group meetings and present ER updates in organizational meetings
• Support research and execution of customs clearance, warehousing, freight, and related Medicine Security logistics
• Support product donations of medicine, medical supplies and relief items to partners

QUALIFICATIONS:

• At least five years of relevant experience with an INGO with experience in the field
• Proficiency in English and Arabic is required
• Substantial experience with procurement and logistics related to complex humanitarian missions and the ability to work independently while collaborating with other departments and partners to meet objectives
• Demonstrated experience with vendor relationships, cross-border logistics and humanitarian response mechanisms
• Must be available to deploy within 24-72 hours
• Ability to effectively utilize the limited resources available and adapt to the changing needs of the project
• Extremely organized, flexible and excellent communication skills

Americares is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, sexual orientation, gender expression, pregnancy or pregnancy-related condition, age, national origin, ancestry, physical or mental disability, genetic information, marital status, veteran status, or any other characteristic protected by law.

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of Americares. At any point in the recruitment process, we may request additional information to confirm qualifications. Any misrepresentation of qualifications in any stage of the process will prevent the applicant from moving forward in the process.

To request a disability accommodation to participate in the job application or interview process, please contact us at [email protected].