Emergency Programme Coordinator – Ukraine

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference
Job Title: Emergency Programme Coordinator
Code: SR-60-2438
Duty station: L’viv
Starting date: 15/04/2022
Contract duration:6 months
Reporting to: Head of mission
Supervision of: Programme team
Dependents: Non-family duty station

General context of the project
The war broke out in Ukraine in March 2022. Since then, millions of people have fled to the neighbouring countries, raising a big concern on how to manage such an immense flux of people. In order to support refugees, INTERSOS is setting up an emergency response operation in Poland and Ukraine.

General purpose of the position
The Emergency Programme Coordinator is responsible to support the Ukraine mission in the development, implementation and monitoring of the country programme in line with INTERSOS country strategy, plans and policies, and in strong coordination with the Head of mission. The Emergency Program Coordinator supports the mission in the startup of new humanitarian interventions, identification and design of new proposals in coordination with INTERSOS technical referents and under the supervision of the Head of mission, while ensuring regular engagement with local stakeholders and main donors at mission level.

Main responsibilities and tasks
Key responsibilities

• Plan and organize assessment in the country to define the strategy of the mission
• Under the supervision of the HOM, lead the development of new concept notes and project proposals (design of the project rationale, logframe, narrative and budget in cooperation with finance department) in collaboration with technical referents and Head of Emergency Unit
• Supervise, coordinate and provide quality support to programme staffs in the country
• Ensure a quality implementation of INTERSOS country programme in coordination with INTERSOS technical Referents and HOM
• Coordinate and supervise the timely and quality submission of reports to donors
• Represent INTERSOS in relevant meetings

Main responsibilities and tasks

• Project implementation, reporting and quality control
• Supervise and keep up to date workplans and related financial plans of projects with the contribution of relevant team member, ensuring timely and quality implementation
• Guarantee the application of INTERSOS procedures and donor’s rules for reporting and implementation, in collaboration with the HoM
• With the support of Country Finance Coordinator, supervise the management of budgets in line with donor and INTERSOS guidelines, supporting budget and program revisions when needed
• Provide support and supervision to the programme team through regular field visits, meeting with the staff and the line managers, supervise the planning of the activities and programmes
• Support the Head of Mission in the set up and supervision of the projects’ MEAL plans
• In coordination with HoM, ensure all reports are properly drafted and submitted on time to donors

Human Resources

• Supervise the programme team, strengthening their capacities
• In line with the INTERSOS policies and in collaboration with HR department, support the HoM in recruit, train, supervise and evaluation of the staffs, including identification of capacity building gaps and implementation of related training sessions
• Together with the HoM, ensure that staffs under his supervision respect INTERSOS rules and regulations and adheres to INTERSOS Fundamental Charter Values and Code of Ethics

Strategy Development and Fundraising

• Support the Head of Mission in the development, implementation and evaluation of the mission strategy and program, providing updated information, inputs and recommendation for new and on-going interventions in the country
• Plan and organize assessment to define the mission strategy
• In cooperation with the HoM, national staff and HQ departments, contribute to the design of a Country Strategy for the Ukraine mission, in line with INTERSOS Global Strategy
• Lead the design and drafting of potential funding opportunities and the new project proposals in coordination with Technical referents

Monitor, Evaluation and Supervision

• Provide guidance and support to programme staffs on the work planning, budgets, and spending
• Under the supervision of the HOM monitor the level of progress achieved by each project
• Support programme staffs in planning and monitoring the implementation of activities and achievement of results
• Provide supervision and feedback on the monthly Project Appraisal Tool (PAT), both at a technical and financial level
• Ensure high-quality donor reporting standards through the revision of reports
• Guarantee regular update of projects IMP sections

Representation, Coordination and Advocacy

• In coordination with the HOM, establish and maintain collaborative relations with donors, project stakeholders and other organisations working in the project areas who may be involved in the emergency, such as government agencies, community groups, volunteers and private organizations
• Participate in meetings with relevant donor’s program and finance officers at central or field level
• Proactively participate in relevant coordination meetings at national and subnational level

Other objectives and duties:
Upon request of the Head of Mission and based on needs of the mission for the effective implementation and quality of the strategy and programmes

Required profile and experience
Education

• University degree
• Program management

Professional Experience

• Minimum 5 years relevant working experience in humanitarian project management with INGO in fragile and unstable environments
• Essential working experience in developing countries

Professional Requirements

• Demonstrate experience with different donors compliance and reporting, in research and paper/report development
• Ability to perform and assure high accuracy in work under high level of stress
• Strategic Vision
• Leadership, people management and development, teamwork and cooperation
• Capacity to work in volatile security environment and to adapt to basic living conditions

Languages

• English
• Local language desirable

Personal Requirements

• Flexibility
• Ability to work under pressure
• Stress management