EMERGENCY LOGISTICS REFERENT

Médecins Sans Frontières (Doctors Without Borders), an international medical humanitarian association founded in 1971, provides medical assistance to populations whose lives are threatened: mainly in cases of armed conflict, but also epidemics, pandemics, natural disasters or exclusion from care.

MSF WACA (West and Central Africa) was created in 2019 and aims to bring about a change in the dynamics of the MSF movement. WACA is driven by a significant number of doctors and humanitarians of Doctors Without Borders from West and Central Africa who wish to be heard, to contribute and above all to proactively assume responsibility for the humanitarian mission of the organization. WACA reflects an identity of humanitarians, an aspiration for MSF, a truly inclusive movement of people who share the values of empathy for others. Its strength is based on other MSF associations and its associative fiber is amplified by concrete operational objectives.

Why join us ?

You will find yourself a rich multicultural environment embellished with many relaxation areas to exchange or just create. The opportunity to test and learn. Every idea is welcome, your comments and opinions will be appreciated at all levels of the organization. The chance to be a key player in a growing and highly qualified team. And most importantly, great colleagues in a healthy work environment… (yes, yes..)

We are looking for: EMERGENCY LOGISTICS REFERENT

Department: Operations

Direct Manager: Responsible of Emergency Mission

Functional Manager: Head of Logistics Working %: 100%

Position based in: Abidjan with field visits

Mobility: field visits

Type of contract: fix term contract until 30th June 2023.

Duration: This is an HQ permanent position with 3 years assignment renewable once. A longer contract will be proposed end June 2023.

Position to be filled on: as soon as possible

Generale Objective

The Emergency Logistic Referent is a logistic referent deployed to operations for assisting the Emergency Unit in all logistics support activities for the Emergency Department. His/her role is mainly functional, but his/her experience and understanding of operations makes him/her an important member of the Emergency Unit who participates in the management of operations and specifically in the follow-up of the security management on the field mission.

Main responsibilities :

• As a member of the emergency unit, He/ She participates in the setting up of the objectives and the operational strategy by ensuring the technical and logistical feasibility;
• He/ She is responsible for the smooth running of supplies (in collaboration with the supply department) in the countries where the emergency unit is deployed;
• He/ She monitors technical and logistical activities and ensures that basic logistical principles are applied even during emergencies.
• He/ She anticipates logistical and technical problems that the emergency unit might face;
• He/ She promotes and facilitates the implementation of technical activities to improve the impact of medical programs on beneficiaries (Water, Hygiene/ Sanitation, delivery, construction).
• He/ She assists the missions according to the peaks of activities which require a strong support to the operational logistics:
• Emergencies managed by the missions;
• Exploratory mission requiring a particular follow-up;
• Vertical activities creating a significant workload (construction, distribution, water/hygiene/ sanitation activities, cargo monitoring, etc.);
• Formalization and review of emergency preparation response (EPREP).
• He/ She takes part in designing emergency strategies and response plans for water and sanitation, including resources, in coordination with the medical and supply teams;
• He/ She participates in the risk and context analysis, and proposes technical amendments to the risk mitigation policies in the intervention contexts;
• He/ She validates the technical aspects of the risk mitigation policy;
• He/ She actively participates in the development and implementation of the unit’s action plans and budgets, in collaboration with the other members of the emergency unit;
• He/ She takes part in designing emergency strategies and response plans for water and sanitation, including resources, in coordination with the medical and supply teams;
• He/ She participates in the risk and context analysis, and proposes technical amendments to the risk mitigation policies in the intervention contexts;
• He/ She validates the technical aspects of the risk mitigation policy;
• He/ She actively participates in the development and implementation of the unit’s action plans and budgets, in collaboration with the other members of the emergency unit;
• He/ She is the responsible for the availability, implementation and management of all necessary technical & logistical resources and associated human resources within the emergency unit;
• He/ She ensures the application of non-medical technical policies and quality standards, the availability and reliability of items and systems within the emergency unit and in the contexts in which it operates;
• The Emergency Logistic Referent is responsible for the proper fitting and reliability of the necessary telecommunication resources for the conduction of the mission;
• He / She ensures the proper application of the communication policy within the emergency unit;
• He/ She is the liaison for logistical communication between the department, the emergency unit and the OESU;
• He/ She consolidates the logistic experience within the emergency unit;
• He/ She ensures the compilation of logistical activity reports according to the frequency defined with the OESU;
• Ensures the use of SYNDI 4 to report incidents occurring in the field.

Education / Qualification / Pre-requisites:

• A minimum of higher education. Technical background is a bonus;
• Experience in technical project management and management will be a major asset.

Aptitudes:

• High availability;
• Great flexibility in work hours;
• Ability to manage a team and delegate;
• Analytical skills;
• Good negotiation skills;
• Organizational skills;
• Good stress management;
• Flexibility, self-reliance;
• Ability to work with multidisciplinary and multicultural people;
• Speed of decision-making and action, open-mindedness, curiosity.

Professional experience required:

• With MSF : Minimum 3 years of mission with MSF in logistical management / coordination positions;
• Several experiences in MSF in logistic positions or similar NGO;
• Good knowledge of emergency response and at least one on a regular mission;
• Mastery of ERP tools, good knowledge of pack office;
• Knowledge of the MSF or similar NGO supply platform;
• Good knowledge of basic logistics;
• Experience in managing difficult security situations;
• Outside of MSF : Good ability to analyze emergency situations and propose logistical strategies;
• Good understanding of the political mechanisms of conflict and emergency situations;
• Good communication skills;
• Capacity to plan and implement logistical support, specifically in emergencies;
• Experience in coaching and team management required.

Languages skills:

Fluency in one of the two working languages of WaCA: French & English mandatory (speaking a language of the sub-region is a bonus)

In a dynamic work environment, MSF offers equal recruitment and development opportunities without any form of discrimination based on gender, religion, sexual orientation, ethnicity, geographical origin, profile, physical disability or any other discriminatory ground.

N.B.:This job description provides a framework for the main responsibilities and primary activities of the position. It is not exhaustive. Therefore, the responsibilities and activities of the position may differ from those described in this job description due to organizational and operational needs.

Deadline: 22/09/2022 at 18:00 GMT Only shortlisted candidates will be contacted.

Female candidates who meet the requirements are strongly encouraged to apply.