Emergency Logistics Officer

Job Title Emergency Logistics Officer

Duty station Ramallah – with travel to Tubas, Hebron as required

Reports to Country Logistics Manager

Accountable to Emergency Response Team, Gaza Staff, Operation Manager

Work in Coordination with Emergency Response Team, Gaza Staff, Operation Manager

Contract Full Time, 6 months duration (Renewable upon needs)

WeWorld (WW) is an independent Italian organization emerged from the union between GVC NGO (constituted in Bologna in 1971) and WeWorld (founded in Milan in 1999), with the aim of increasing the impact of Development Cooperation and Humanitarian Aid projects in 29 countries, including Italy.

Tasks and Responsibilities

• Responsible for the execution of all procurement procedures/activities for both projects and operational costs and ensure that all procurement procedures are carried out in accordance with to WW procurement procedures manual, SOP and donor guidelines. Including but not limited to; Writing and managing tenders, writing high level contracts, contract management and follow up, receiving shipments and freight, custom clearance/ shipping procedures and executing lower level procurement based on needs.
• Monitoring and ensuring a smooth-running general supply chain activities and administration and the respect of the implemented procedures, proposing adjustments where needed.
• Being responsible for a procurement database and the correct filing and archiving of the project procurement documentation to guarantee the availability and the coherence of data to internal and external stakeholders and support audit preparation.
• Ensure and establish fleet management systems in line with new context and operations including supporting the security management team in adequate movement planning, requests and follow up.
• Ensure premise and operational cost management (including GH’s and offices) in Gaza. This includes supporting the operational start up and mobilization needed in new areas in emergency settings.
• Ensure the asset database and emergency communication systems are developed and managed appropriately.
• Interact with the other members of the logistics team as well as working directly with project managers to ensure all shared objectives are met. Liaison is also required with senior management team.
• Deploy clear new process for ongoing Market Assessments and vendor partnerships aimed at identifying pre-qualified contractors and suppliers. Expand the existing vendor database and mange all vendor relationships.
• Performing any other tasks within the scope of the role, as directed by supervision and according to the needs of the mission in a dynamic context.

Requirements:

• Degree and specialization in Logistics/Supply Chain or related field.
• At least 2-3 years of experience as a Logistics Officer, at least 1 year working with INGO in development or humanitarian contexts is required;
• Flexibility, organizational and coordination skills.
• Excellent English and Arabic (oral and written);

Other competencies

• Highly adaptable and reactive in fast paced, fluid and evolving emergency contexts
• Excellent interpersonal communication skills
• Teamwork and Cooperation
• Behavioural Flexibility
• Proactive and motivated to take on new challenges and develop processes and improvements.
• Stress Management and excellent time management to be able to deal with high workload in a demanding setting.
• Commitment to WW values and Principles