Emergency Coordinator (P3) Bamako, Mali

Position Title: Emergency Coordinator

Duty Station: Bamako, Mali

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, 6 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 18 October 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

In Mali, IOM established a presence in 1998 and contributes to strengthening the capacity of the Government of Mali to address migration challenges, and maximize the benefits of migration in particular with regard to: protection and assistance of vulnerable migrants, voluntary return and sustainable reintegration, awareness raising on the risk of irregular migration, counter trafficking, labour migration and development, migration and climate change, immigration and border management, community stabilization/cohesion, conflict prevention/resolution, technical support for policy development, data collection and analysis (Displacement Tracking Matrix (DTM), Flow Monitoring Points (FMPs), research). IOM enjoys strong partnership with the Government of Mali, UN agencies, humanitarian actors and civil society.

Since 2012, Mali has been marked by the effects of socio-political and conflict crises due to increased insecurity in the centre and the north of the country, causing mass displacements of populations within the country and into the neighboring states. Political instability and protracted armed conflict have progressively weakened the State presence in affected regions and undermine communities’ capacities to exit the circle of violence, recover and benefit from a lasting peace. Due to the complex and volatile nature of the Malian context, humanitarian, development, and peace actors are facing multiple challenges to reach populations in urgent need of assistance as well as populations in situations of protracted displacement. In order to respond to these challenges and provide humanitarian support to populations in needs, IOM programming is rooted in its country strategy for Mali (2021-2024).

Under the direct supervision of the Chief of Mission (CoM) and in coordination with the Department of Operations and Emergencies (DOE) Regional Thematic Specialists (RTS) in the Regional Office in Dakar and relevant headquarters (HQs) units and the Program and Policy Support Unit in Mali Country Office (CO), the Emergency Coordinator will be responsible and accountable for coordination and managing the Emergency operations programming in the CO.

Core Functions / Responsibilities:

1. Coordinate and monitor the implementation of all operational and administrative aspects of emergency related projects ensuring effectiveness, coherence, integrity and the application of the organization’s policies and procedures.
2. Work in close collaboration with the CoM to ensure that all the components of the emergency response and the regular recovery and development activities operate in a coherent and mutually supportive manner.
3. Ensure adequate IOM’s Response Preparedness by: improving coordination in the response preparedness capacity of programmes; verifying and facilitating alignment of programmatic response preparedness with inter-sector common planning frameworks; and, coordinating the implementation of the preparedness efforts envisaged by IOM at different sectors.
4. Keep abreast of humanitarian policies, international standards and best practices relating to the emergency field; recommend how cross cutting issues including gender, age, education, disability, environment and protection can be better incorporated for further enhancement of the cross-border humanitarian response.
5. Ensure timely preparation and submission of all emergency project reports according to IOM and donor formats as required. Coordinate preparation of regular updates, project summaries, lessons learnt, press releases and other relevant materials.
6. Guide and supervise staff responsible for the implementation of emergency projects and IOM Mali sub-offices in the North and Center of the country. Coordinate training to staff on emergency response to promote a common understanding and knowledge of ways and means to strengthen the humanitarian response.
7. Identify new opportunities for emergency response and participate in the development of emergency project proposals in coordination with Resources Management Unit, the Policy and Programmes Support Unit (PPSU), Department of Operations and Emergency (DOE), the Regional Office of West and Central Africa and Project Managers.
8. Ensure the provision of timely, accurate, standardized and adequate information to all relevant stakeholders regarding movements, new displacements, mobility trends, and conditions in return/relocation areas paying special attention to the situation of vulnerable groups. Liaise with donor representatives and periodically brief them on current and planned programs in order to mobilize necessary financial support.
9. Participate actively in various fora, including inter-agency coordination groups, and meetings with governmental authorities, non-governmental organizations, donors and other stakeholders.
10. Undertake duty travel relating to need assessments, emergency project monitoring, liaison with counterparts, problem solving, and new project development, as required.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in political science, Social Sciences, Social Work, International Relations, Management or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in project and budget management experience in and knowledge of IOM project and budget software is an advantage;
• Experience working in or on West African region;
• Experience at international level managing programmes with refugees, asylum seekers, managing offices and/or multi-cultural team;
• Experience in an international level of direct donor liaison; with regional experience in the direct care of refugees and/or care of people while in immigration administrative detention; operational or field experience in migration related issues;
• Extensive experience in public relations, as well as in liaising with governmental and diplomatic authorities and institutional institutions; and,
• Sound knowledge of programme development, management, capacity building methodologies and operational strategies.

Skills

• In-depth knowledge of migration, humanitarian issues, trends, and policies;
• Good knowledge of the socio-economic dynamics in West Africa;
• Proven analytical and organizational skills, including the ability to prioritize and manage simultaneous critical tasks;
• Capacity to work independently under pressure with tight deadlines;
• Excellent relationship-building skills and ability to drive consensus among diverse stakeholders with tact and discretion;
• Excellent written and oral communication skills, especially in a multilingual setting;
• Strong strategic and creative thinking;
• First rate drafting skills and demonstrated ability to write clearly, succinctly and in a manner that appeals to a wide audience;
• Maturity of judgement to ensure appropriate handling of sensitive issues;
• High sense of responsibility and motivation;
• Personnel commitment, efficiency, flexibility, drives for results, and open management style; and,
• IT proficiency with Microsoft Office applications, including Word, Outlook and, PowerPoint.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English and French is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.