EMA Executive Officer

The Global Campus of Human Rights is seeking a qualified individual for the position of Executive Officer for the European Master’s Programme in Human Rights and Democratisation (EMA) for the period 1 June 2022 – 31 May 2023 (with the possibility of renewal).

The EMA Executive Officer will work as member of staff at the Global Campus of Human Rights based in Venice – Lido, under the general coordination of the Global Campus Secretary General and of the Academic Director, and under the direct supervision of the EMA Programme Director. He/she will work in team with another EMA Executive Officer, and with EMA Fellows. The position concentrates on the implementation of administrative procedures linked to the organisation of the EMA Programme.

Functions and tasks:

This is an administrative position.

Tasks include the following:

1. EMA admission process (selection and enrolment)

• Reply to all EMA related queries addressed to the EMA Secretariat on selection, enrolment, and other EMA matters;
• Support EMA advertising activities;
• Assist the EMA team in the selection process (January – May)
• Assist the EMA team in the enrolment process (May – September
• Maintain contacts with the Post-lauream office of the University of Padua (University of first enrolment) and participate in meetings relating to the recognition of ECTS credits, Declaration of Value, and accreditation issues
• Assist non-EU students with immigration procedures in the first and second semester.

2. EMA daily life

• Register and welcome students, prepare welcome packs, verify and collect documents requirement to complete enrolment procedures;
• Complement the work of the other EMA Executive Officer in the preparation of EMA governing bodies meetings (inter alia collection of documents and minute-taking);
• Assist with the administration of EMA exams procedures, e.g. inter alia the collection of exam records, assist in the preparation of the EMA theses defense and graduation ceremony, prepare all records and documentation to be provided to the University of Padua for the closing of the academic year and opening of the new one;
• Complement the work of the other EMA Executive Officer in preparing official certificates, transcripts, copies of diplomas as requested by EMA alumni
• Provide additional administrative support to the EMA Programme Director as requested

3. Assistance with ongoing EMA/Global Campus events

• Perform administrative tasks, where relevant, in relation to EMA/Global Campus events as required (e.g. EMA student led activities, other Global Campus events).
• Support the administration of the teaching activities of EMA Programme (i.e. printing teaching materials, organising class lists) as directed by the EMA Programme Director
• Communicate administrative updates to students using the e-learning platform, Blackboard
• Assist the EMA Fellows with uploading teaching materials on the e-learning platform, Blackboard.

Requirements:

• Experience in administrative work;
• Excellent knowledge of Italian and English, including strong drafting skills;
• Strong networking and communication skills;
• Experience working in an international environment and in the academic sector;
• Experience working with international students
• Good team-work skills
• Knowledge of immigration procedures in Italy

Desirable:

• Experience with interacting with post-graduate students
• Knowledge of the Bologna Process, ECTS credits and accreditation issues

The EMA Executive Officer selected will be required to take up service starting from 1 June 2022 or as soon as possible thereafter. GC applies the National Labour Collective Contract for the Commercial and Services sector (CCNL Commercio e Servizi) and the position offered is for a subordinate contract (dipendente). Annual gross salary will be based on seniority and qualifications.

The position requires work to be performed mostly from the premises (even if some flexibility to consider remote work is applied), and the person is thus asked to be based in Venice, or in close locations to Venice, from which commuting to Venice-Lido is reasonable.

Please note: the above position is contingent upon approval of funding by the European Commission.