Driver/Messenger

1. JOB PURPOSE

This position is located in the IPPFARO sub-Regional Office in Abidjan. The Driver/Messenger will report to the Finance and Administrative Advisor.

2. KEY TASKS.**

PERSON SPECIFICATION

Under the general supervision of the Finance and Administrative Advisor the Driver/Messenger provides reliable and safe driving services and clerical support. The Driver/Messenger demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact, and the ability to work with people of different national, international and cultural backgrounds.

The Driver/Messenger provides driving services to the regional director, staff in the office, Consultants and Experts and IPPFARO staff on mission. She/he also provides clerical support services in the office and messenger services outside the office.

Driving Functions

1. Ensure safe driving of the Regional Director; Drives the Regional Director and staff to meetings and official meetings respecting protocol rules;

2. Ensure provision of reliable and secure driving services by

a) driving vehicles for the transport of authorized personnel and delivery and collection of mail, documents, and other items

b) meeting personnel and visitors at the airport;

1. Perform work related errands as requested such as going to post office twice a week if necessary;

2. Support the organization of meetings, training programs and office events;

3. Ensure cost-savings through proper use of vehicle through accurate: maintenance of daily vehicle logs, provision of inputs for the preparation of the vehicle maintenance plans and reports;

4. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing and other duties;

5. Ensure availability of all the required documents/supplies including vehicle insurance, vehicle logs, ARO directory, map of the city/country, first aid kit, and necessary spare parts;

6. Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Messenger Functions

1. Ensure prompt and accurate delivery of mails to multilateral, bilateral, embassies and consular, government and non-governmental agencies/organizations operating from Abidjan;

2. Deliver documents to the courier companies and other locations as required;

3. Take care of ARO documents for protocol clearance, the Ministry of Foreign Affairs, other government agencies, Embassies and other international organizations operating from Abidjan. Also collects all documents destined to ARO;

4. Assists on clerical work in the office when not performing messenger and driving functions. Specifically, S/he binds documents destined to the office and other partners and ensures that documents are well arranged for easy tracking;

5. Liaise with government agencies, travel agencies and other service providers to deliver and pick up documents in a timely manner;

6. Expedites functions related to staff visa and customs formalities when required;

7. Performs other functions as requested by supervisor.

Results expected

1. The key result is accurate, safe and timely execution of the services provided to ARO;

2. Timely execution and delivery of tasks;

3. Proactive follow-up on protocol issues with the Ministry of Foreign Affairs; other partners and government agencies;

4. Ensure client satisfaction;

5. The IPPFARO cars are always in good and serviceable condition.