Documentation Associate – Syria Bab Alhawa Office

JOB PURPOSE:

Documentation Associate responsible for maintaining, organizing, and following up the project beneficiaries’ database, and documents to meet IR standard requirements. Documentation Associate must work within the Program Management Act, Municipal policies and procedures, and comply with all Islamic Relief Acts and Legislation.

Main Duties and Responsibilities:

· Track projects documentation (electronic and papers) as per policies and procedures.

· Prepares source data for computer entry by compiling and sorting information; establishing entry priorities.

· Processes project documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution.

· Enters and processes beneficiaries’ data on Excel after sorting and organizing the data.

· Maintains data entry requirements by following data program techniques and procedures.

· Secures information and documents by completing database backups.

· Maintains operations by following policies and procedures; reporting needed changes.

· To produce and present information to ensure that there is widespread awareness of Data Protection and information security among departmental employees.

· To produce information, data, and statistics including the analysis and illustrations.

· Contributes to team effort by accomplishing related results as needed.

· To carry out other responsibilities and duties as requested by the line manager.

Experience / Education/Skills- Essential

• A degree from an accredited University/institute in a management/computer/statistics-related specialty.

• Minimum 2 years of progressive responsibility for information and data management and analysis in relevant fields.

• Problem-solving skills.

• Analytical skills.

• Culturally sensitive.

• Demonstrates the flexibility and energy that is required for a high level of self-management and awareness.

• Used to working in fast-moving environments providing accurate and timely information to a high standard.

Language

• Arabic as mother tongue

• English reading and writing are a must

IT skills

• Excellent computer skills.

• Proficiency in computer applications, the internet, and search tools.

• Proficiency in MS office are a must and the ability to use the software necessary for information management and reporting

Personal Attributes:

• The incumbent must also demonstrate the following personal attributes:

• Be honest and trustworthy.

• Be respectful and flexible.

  Possess cultural awareness and sensitivity and demonstrate sound work ethics