Director of Risk Management, Assets, and Facilities

POSITION DESCRIPTION:

The Director of Risk Management, Assets, and Facilities leads the enterprise function focused on enabling the business and keeping our workforce and assets safe and secure. The individual in this role will report to the Vice President of Administration and will be responsible for developing, documenting, and implementing all aspects of a comprehensive risk management program (physical and technical security, life safety, guard force operation, interagency liaison, etc.) for all international and domestic facilities.

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RESPONSIBILITIES:

Security and Safety

• Develop and implement a global risk management strategy
• Build a culture of effective and pragmatic risk management for staff safety and security by working with all levels of the organization to meet programmatic and operational goals while managing risk to staff
• Collaborate with Senior Leadership, Field Operations, and Human Resources on meeting Amideast’s duty of care responsibilities by ensuring that best practice safety and security policies, procedures, and practices are in place and monitored regularly
• Conduct and review HQ and field security requirements
• Improve travel management policies and systems and manage staff and student travel risks and respond proactively when a security incident occurs
• Propose and coordinate organization-wide crisis and emergency response plans
• Serve as designated coordinator for field office mass evacuation operations
• Act as primary point of contact for security status updates and manage information flow
• Institute risk management register, incident report protocol and develops procedures and forms
• Analyze incident reports and identify areas of weakness to be addressed
• Develop and manage emergency notification systems for HQ and field

• Manage and operate HQ security systems and protocols

  ​Risk Management​

• Advise on appropriate insurance coverage

• Act as main point of contact with broker for general business coverages

• Review insurance coverage needs and recommend updates

• Manage property claims submissions and investigations

• Respond to requests for information on coverage and claims

• Partner with Human Resources on risk management matters involving employees

• Conduct audits and risk assessments

  Facilities

• Oversee and monitor facility systems and operations

• Conduct daily inspection of HQ space to identify and address potential safety or security issues

• Develop and maintain system-wide records of properties and leases for entire organization

• Set up and manage lease end-date tracking and notification system

• Review proposed leases and verifies correct lease terms

• Review and evaluate Field Office space modification plans and construction services contracts

• Assure that all HQ office systems are functioning; remedy interruptions, or lapses

• Monitor HQ space needs and develops and implements updated space use plans

• Develop checklist procedures for leasing and modifying property in the field

• Monitor new construction in the field and provides updates to HQ

• Manage office moves and access for incoming/outgoing staff

  Property

• Review and endorse all annual non-IT capital budgets

• Manage the efficient disposition of all retained property

• Conduct periodic review of property inventory and recommend disposition changes

• Coordinate the design and deployment of an automated property management system that will track property inventory

  Procurement

• Manage procurement process in areas of responsibility, including security, facility upgrades, equipment, supplies, and furniture; evaluates and recommend proposals

  Mail/Shipping

• Responsible for designing and managing shipping and mail system throughout organization

• Maintain network of shipping services for smooth and quick transfer of documents, etc.

• Identify shipping technology support requirements and implement solution

• Train organization staff in observance of correct shipping procedures

• Establish protocol for receipt and delivery of mail

• Manage incoming/outgoing check processes

• Manage document and/or property recovery efforts

  Supervisory/Coordination

• Manage team and develop capacity through leadership and training

• Developing, managing, and tracking budgets

• Engage staff in improving work processes and

• Coordinate Operations support for teams as needed

• Identify and implement budgetary and operational efficiencies

  Other

• Responsible for authenticating documents and archiving and safeguarding key company documents

• Other duties as assigned

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QUALIFICATIONS AND SKILLS:

Required

• Bachelor’s degree or equivalent prior military experience plus work experience
• Minimum 10 years related professional work experience, of which at least seven are in an international, safety/security/risk management function
• Must be proactive and possess a strong work ethic
• Demonstrated excellent written and verbal communication, interpersonal, and organizational skills
  Prior leadership and management experience
• Must be able to work independently and set priorities in an organized fashion

• Must be a self-motivated team player, with strong supervisory, leadership, and problem-solving skills

  Preferred

• Master’s degree

• Experience with cybersecurity

• Experience conducting investigations and implementing policies and systems

  WORK ENVIRONMENT:

  The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office or remote home office (temporarily due to COVID-19).

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  • Computer (laptop or desktop)
  • Printer/Photocopier/Scanner/Fax
  • Telephone
  • Other (Specify if any)

Up to 15% global business travel may be needed to support operations as needed.

The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.

Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies.