Director of Finance and Administration

FHI 360

CALL FOR APPLICATIONS – Director of Finance and Administration

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories. As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships, and focused on building the capacity of individuals, communities, and countries to succeed.

Project Description:

The anticipated flagship higher education activity will continue the thrust of the Mission of strengthening Philippines higher education as a key driver of inclusive growth. This activity will build on the significant gains made by the Philippines in addressing the challenges in higher education, innovation, and human capital development, as well as help the sector respond to medium to long-term effects caused by the COVID-19 pandemic.

FHI 360 seeks qualified Director of Finance and Administration for the anticipated USAID-funded Higher Education Program, based in the Philippines. We are looking for individuals who are committed to exceeding expectations and who strive to improve the lives of people worldwide.

This position is subject to donor funding

Key Roles and Responsibilities

Develop and maintain sound financial and administrative management systems in line with USAID rules and regulations and the local laws, accounting for best practices and FHI 360 policies and procedures.

Specific Duties:

  • Manage the day-to-day administration, accounting and finance function for the project, including supervision of a Finance Officer, Grants Officer and Procurement and HR Officer.
  • Ensure proper segregation of duties between different financial tasks and functions.
  • Review and analyze monthly financial reports, budget vs. actual reports, forecasts, and accruals, in coordination with the head office.
  • Lead the development, monitoring, and review of project budgets in line with national laws, donor regulations and corporate policies
  • Produce budget projections and reports for submission to USAID and FHI 360 home office
  • Review financial analyses and budget vs. expense reports to determine reasonableness of variances and take appropriate actions as required
  • Develop capacity and train staff and partners on financial policies and procedures, GAAP practices, and U.S. Government rules and regulations.
  • With COP oversight, manage and guide the day-to-day activities of the project, with emphasis on subcontract management, facilities and general administrative operations of the program.
  • Maintain regular communications with the senior management team providing relevant and timely financial information for planning and decision-making purposes
  • Ensure that all operations, administrative and contractual activities and expenditures are consistent with the project work plan and budget
  • Prepare for and oversee financial audits
  • Oversee Operations and Administration staff, ensuring that functions are performed timely and accurately
  • Lead recruitment, orientation, and training of new administrative or accounting staff
  • Ensure implementation of and adherence of FHI 360 Human Resources policies including compliance with national labor law.
  • Administer compliant procurement system and developed the required manuals and training programs for other staff members
  • Negotiate with vendors for best terms for procuring goods, supplies and services in compliance with USAID and FHI 360 policies and procedures
  • Oversee grants management.
  • Perform other duties as assigned

Minimum Qualifications:

  • Master’s degree or international equivalent in accounting, finance, business administration or another relevant field.

Experience:

  • (12) years of related work experience, 6+ years managing a finance department is required.
  • At least eight years of experience in financial analysis, financial reporting, cash flow analysis, budget development and forecasting on donor-funded projects. USAID experience strongly preferred
  • Experience developing and implementing finance and accounting policies, procedures, and systems
  • Excellent analytical and computer skills, with strong experience in Excel and QuickBook
  • Well-developed and effective organizational skills, including to ability to multi-task and work in a high-pressure environment
  • Demonstrated experience interacting with government agencies, civil society counterparts, and international donor agencies
  • Previous direct supervisory experience of professional and/or support staff
  • Previous experience in the Philippines preferably
  • Excellent verbal, written, interpersonal, and presentation skills in English

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

*FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.*

How to apply

Send letter of intent and updated CV/resume directly to FHI360 Career Site via this link. The position will remain open until it is filled, and only shortlisted candidates will be notified for the next screening process. Interested applicants are encouraged to apply ASAP.