Director of Administration and Finance- Central African Republic (CAR) Regional Peacebuilding & Anti-Corruption Mechanism

FHI 360 is a global development organization with a rigorous, evidence-based approach. Our professional staff includes experts in civil society, peacebuilding, health, nutrition, education, economic development, environment, and research. FHI 360 operates from 60 offices with 4,500 staff in the U.S. and around the world. Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, communities, and countries we serve–improving lives for millions.

FHI 360 is currently recruiting for the position of Director of Administration and Finance for an anticipated six-year USAID project, Central African Republic (CAR) Regional Peacebuilding & Anti-Corruption Mechanism, with a budget of between $25-$49.99 million. The anticipated goal of this program is to reduce violence and build more effective, accountable, and democratic governance systems in CAR.

Job Summary:

The Director of Administration and Finance (DAF) will support an anticipated USAID-funded project to reduce violence and build more effective, accountable, and democratic governance systems in CAR. The Director of Administration and Finance has senior level responsibility for the budget, general finance and administration function/staff at the overall project level. He/she translates the project’s financial strategy into tactical plans, reporting requirements, procedures and processes and ensures the project’s compliance with FHI 360 and USAID procedures, rules and regulations.

The DAF will be responsible for the leadership and strategic direction of HR, purchasing, contracting, facilities, and travel activities. S/he will provide management direction to ensure effective operations, seeking compliance with government regulations, satisfaction among internal clients, and constant improvement of operations. The DAF will participate in long-term organizational planning – particularly supporting efforts to minimize fixed costs. S/he will keep abreast of many aspects of the organization’s initiatives in order to make informed decisions and adjust priorities as needed. Responsibilities include developing and overseeing financial plans and policies, accounting practices and procedures, and ensuring that the project’s financial and strategic goals are attained. The DAF will implement successful strategies to improve quality of service, productivity, and cost efficiency. The position will be based in Bangui, CAR and will report to the Chief of Party.

Essential Job Functions: Duties and Responsibilities

• In charge of managing the Administration & Finance team, the DAF supervises all
  activities relating to the accounting, financial, management control and general services of the
  organization and its related entities (Human Resources, IT, Contracts / Purchasing and
  Admin). Ensures that the team provides compliant and efficient support to the project’s activities;
• Oversees the monitoring and the liquidation of advances for workshops, staff, partners and consultants;
• Manages salary preparation and tax return statements;
• Organizes and works with program/grant staff to establish a grants management system and is responsible for overseeing the issuance of grant agreements and contracts with local partners. These responsibilities include: contributing to the development of Request for Applications (RFA); assessing sub-awardees’ administrative and financial management capacity before signature of a subaward, assisting with the preparation and review of subaward budgets in partnership with the technical / programmatic team, and providing training to partners in administrative and financial management skills;
• Oversees the project budget and executes the project’s operational plan; is responsible for the performance and goal achievement of project’s finance, budget, administrative and procurement matters;
• Collaborates with senior leadership on critical and complex aspects of budgetary, financial and administrative reviews and makes operational recommendations;
• Establishes and maintains sound and transparent accounting and fiscal control procedures for financial, subaward and operations aspects of project;
• Ensures compliance with all FHI 360 and USAID financial regulations, preparing and delivering all USAID required audit reports, and ensuring that audit findings and recommendations are properly addressed;
• Contributes to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID;
• Any other duties as assigned.

Minimum Requirements

• Master’s Degree or its International Equivalent, in business administration, finance, accounting, international development, or a related field;
• 12 + years related work experience; 6+years of experience in a senior management position is required;
• Must be able to read, write and speak fluent French and have professional level proficiency in English;
• Experience working in a Non-governmental organization (NGO) preferred. Experience working with a global, international organization preferred;
• Advanced skills in Excel, Word, and experience using QuickBooks or another computer accounting system.
• At least five years of experience with grants/subaward management;
• Demonstrated ability to create and maintain effective working relations with NGO partners, community-based organizations and international donor agencies;
• Strong knowledge of US federal regulations (contract and sub-partner management);
• Experience in capacity building in NGO financial accounting; and
• Expertise in US government costs principles, rules and regulations and their application in
  program decision-making.

Local candidates are encouraged to apply.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Availability of position is contingent upon award to FHI 360. Selection of final applicant may be subject to USAID approval.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.