Development Coordinator, Institution Development

About KIND:

Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied refugee and migrant children. Launched in 2008, KIND champions a world in which every child’s rights and well-being are protected throughout their journey to safety. Since 2008, KIND has accepted over 23,000 referrals of children seeking legal representation in their immigration proceedings. KIND has welcomed more than 41,000 attendees to trainings since its founding, cultivating partnerships with over 670 law firms, corporate legal departments, law schools, and bar associations across the country.

KIND’s social services program ensures that migrant and refugee children – who have often endured trauma – receive counseling, educational support, medical care, and other comprehensive services.

To address the root causes of child migration from Central America and strengthen protection of unaccompanied children, KIND advocates for policy changes and educates lawmakers, the media, and the broader public on the conditions that drive these children to flee their home countries. KIND supports children returning to their home countries by connecting them to essential support services and sponsors gender-based violence prevention programs in Central America to protect children in countries of origin and transit.

KIND is also building upon its expertise in the protection of unaccompanied children to encourage the development of pro bono initiatives across Europe in partnership with European NGOs.

Position Summary:

The Development Coordinator, Institutional Development will work under the direction of the Senior Director, Institutional Development and in close collaboration with other staff in the Development department to drive a robust institutional fundraising program, centered around KIND’s organizational priorities, designed to increase the amount of support from KIND’s constituency over the next several years. This individual will research prospects, stay abreast of the philanthropic landscape, help develop institutional development briefings, compile and copy edit proposal and report materials, help track donor outreach and submission of proposals and reports, and update KIND’s Salesforce database on an ongoing basis, among other activities. This position is ideal for a deadline-driven, detail-oriented, and well-organized development professional who is committed to a protecting and defending unaccompanied and separated immigrant children. The successful candidate will be a self-starter who is able to effectively manage multiple priority projects in a fast-paced environment.

This a headquarters position based remotely from any location in the U.S.

Essential Functions:

Institutional Development Support (40%)

• Manage prospect research for the Development department by monitoring the philanthropic landscape; identifying and profiling prospective donors and new funding streams centered around KIND’s crosscutting institutional priorities; help track prospect outreach and measure outcomes in Salesforce.
• Help prepare briefings for program staff and leadership in advance of meetings and telephone calls with prospects and/or donors.
• Regularly draft donor correspondence and institutional language for proposals and reports.
• Work with Senior Director on departmental initiatives, including process improvements, updating tools, drafting standard operating procedures, and developing trainings.
• Coordinate with Finance staff to track grant spending and identify potential issues that could affect reporting or projected renewals.
• Identify opportunities for and support the development of strategic communications (e.g., blog posts, social media, articles, webinars, etc.) to increase the profile and visibility of KIND programs and partnerships.

Proposal Coordination (40%)

• Maintain library of KIND institutional language for use in funding proposals and reports and liaise with internal contacts—including staff from the Legal, Finance, and Human Resources teams—to update these materials.
• Compile attachments to letters of inquiry, proposals, and reports as required by funder guidelines, and when appropriate, work with the Legal and Finance teams to obtain necessary signatures for submission.
• Issue reporting prompts containing the necessary information for relevant staff to develop grant reports. Provide initial review of grant reports for consistency with KIND style guides, grant expectations, and donor intent.
• Draft and oversee writing project schedules, prepare writing project kickoff agendas, and track progress on projects through submission.
• Liaise with sub-recipients to collect any required inputs from partners.

Development Administration (20%)

• Enter application and reporting materials into foundation portals as needed.
• Manage internal grant announcements and related administrative correspondence as well as external donor acknowledgement and disclosure materials.
• Coordinate with the Senior Manager of Operations and Reporting to use Salesforce to track performance metrics on a monthly and quarterly basis and report out to the Development department.
• Maintain accurate and complete Salesforce database records using report dashboards, in coordination with the Senior Director and Senior Manager.
• Manage a monthly data integrity audit for the team and assist with resolving audits as needed.
• Manage and maintain agenda and meeting minutes for internal weekly institutional team meetings and joint meetings with other departments.
• Contribute to weekly development digests for Executive Office.

Qualifications and Requirements:

• Undergraduate degree required.
• Must be fully fluent in English.
• Minimum of 3 years of relevant experience including donor engagement, proposal coordination, project management, and/or managing CRM databases (such as Salesforce).
• Excellent written and oral communication skills in English.
• Working knowledge of Microsoft Office Suites (such as Teams, Excel, etc.).
• Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.
• Excellent organizational skills with ability to work on multiple projects in a deadline-oriented environment. Ability to prioritize tasks and to delegate as appropriate.
• Ability to work effectively with people of diverse backgrounds, lived experiences, and communication styles.
• Committed to prioritizing diversity, equity, and inclusion as well as embracing transparency and authenticity in daily work life.
• Be disciplined and nimble to ensure delivery on our core mission of access to justice and protection of children’s wellbeing and rights.
• Showing the ability to multi-task and work with a sense of urgency in a dynamic, fast paced environment.
• Committed to practicing and supporting wellbeing and a work-home life balance.
• Experience working and communicating in a remote environment.

KIND requires all staff be COVID vaccinated with the exception of those who have medical or religious beliefs exemptions.