DESK ASSISTANT: PROGRAMS AND GRANTS (M/F) – PARIS/CLICHY

Start date: 01/07/2024 (July 1st, 2024) – starting date is not negotiable

Duration: 6 months

Requirements: M2 Student – Fluency in English and French – Availability on the indicated dates

Location: Solidarités International HQ (Clichy)

ABOUT US

SOLIDARITES INTERNATIONAL is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For almost 40 years the association has focused on meeting three vital needs – water, food, and shelter – by carrying out emergency programs followed by longer-term reconstruction projects. Whilst fully respecting the assisted populations’ customs and culture, SOLIDARITES INTERNATIONAL’s programs are implemented through the joint expertise of over 2,000 employees. Solidarités International is currently present in Africa (Central African Republic, Cameroun, South Sudan, Mali, Nigeria, Chad, Democratic Republic of the Congo), in Asia (Bangladesh, Myanmar), in Haiti, and in the Middle-East (Lebanon, Syria, Iraq, and Yemen).

The internship will take place within the Middle-East Desk, as part of the direction of operations (30 persons – also including 4 geographical desks and a technical department). The Middle East Desk is in charge of following the missions in Lebanon, Syria, Iraq, and Yemen and is comprised of: a Desk Manager, a Program Manager, a Project Development and Accountability Manager, a Logistics Manager, a Supply Manager, two Finance Managers, and a Regional Access and Security Advisor. The Middle East Desk Assistant for Programs and Grants will work under the joint supervision of the Program Manager and the Project Development and Accountability Manager and will take part in regular weekly and monthly meetings.

ABOUT THE JOB

Main objectives of the internship:

• Assist in program and grants management functions including the planning, contribution to the review and submissions of proposals and reports, and the regular updating of trackers and other follow-up tools;
• Ensure proper filing, archiving and centralization of program and grants documentation;
• Understand the different programs and areas of expertise of Solidarités International;
• Understand the humanitarian and geopolitical context of the concerned areas;
• Master the tools related to project cycle management;
• Master the internal SI procedures and those of the main humanitarian aid donors;
• Contribute to the administrative follow-up of financing contracts;
• Facilitate communication between the Desk, relevant headquarters department, field, and donors.

Responsibilities:

• Grants Management

  • Assist with the planning, review, and submission of project proposals, modification requests and reports, partnership agreements, and contribute to the submission of quality proposals and reports to donors;
  • Assist with the regular updating of trackers and other follow-up tools at mission and HQ level, including grants, reporting and donor relations follow-ups and upcoming deadlines tracker, contributing to deadlines monitoring and timely submissions to donors;
  • Assist with the collection, management, and dissemination of grants management information and tools including donor guidelines and templates, contributing to compliant development and implementation of projects.

• Programs

  • Contribute to the geopolitical, humanitarian and news monitoring on countries of the desk through a weekly context review;
  • Take part to Programs meetings
  • Assist with the review of initial area and needs assessment, with the elaboration of Logic of Intervention for the strategic programs of each mission
  • Assist with the planning, collection, review of program sheets, maps and activity forms
  • Assist with the review of all programmatic follow-up documents (monthly progress update, technical design, Standard Operating Procedures)

• Internal Reporting, Communication, and Archiving

  • Facilitate communication with the other departments at headquarters (Management, Human Resources, Logistics, Finance, Communications);
  • Pre-departure briefing of support expatriates;
  • Take minutes of desk meetings (internal communication tool on current events in missions, programs, and countries of intervention).
  • Provide translation support;
  • Assist with the preparation of communication tools including Solidarités International’s annual report, website, and country dashboards;
  • Ensure proper filing, archiving, and centralization of program and grants documentation;
  • Facilitate communication between missions and HQ on program and grants-related matters.
  • Assist with administrative tasks, including going to Embassies located in Paris.

• Outcomes of the internship:

  • Discover how a NGO Headquarters works;
  • Understand the relationships between the Field and Headquarters;
  • Put project cycle management into practice;
  • Understand the relationships between the different humanitarian actors;
  • Develop knowledge of humanitarian donors’ requirements;
  • Develop program and grants management related knowledge and skills;
  • Discover the functioning of a mission and its specific constraints;
  • Discover the various working positions in the field.

YOUR PROFIL

• Final year master’s student in a relevant field (for instance international development, humanitarian action, international relations, political science, project management, business or financial management, WaSH or agronomy studies);
• Available for a first mission in the field after the internship;
• Excellent written and spoken English and French;
• Strong attention to detail, and excellent analytical, writing, and synthesis skills;
• Excellent working knowledge of Microsoft Office, and especially of Excel, Word, and online research tools;
• Proactive and critical mind;
• Ability to organize and plan effectively;
• Interpersonal skills and diplomacy;
• Ability to work under stress;
• Genuine commitment to the principles and work of SOLIDARITES INTERNATIONAL

SI WILL OFFER YOU

• Internship based at SOLIDARITES INTERNATIONAL headquarters in Clichy (92), Mairie de Clichy metro station.
• If a foreigner, the intern must have a French “titre de séjour étudiant”
• This internship requires an internship agreement with a university.
• This internship is a full-time position only.
• The allowance is calculated in proportion to the actual hours of attendance over the month (on average, 154 hours a month – 22 days, 7 hours per day), for a hourly amount of 4,90 EUR
• 50% of transport costs (Navigo Pass) covered by SOLIDARITÉS INTERNATIONAL
• 60% of the monthly cost of tickets restaurant (value: 8.9€ per working day).
• 2 days of paid leaves per month
• Remote working negotiable according to SI’s procedure

APPLICATION PROCESS

Does this description fit you? Please send us your CV and Cover letter in English.

CV-only applications will not be considered.

Tests & Interviews:

• Written test (if pre-selected): End of April 2024
• Interview (if selected after test): Mid-May 2024

For further information about SOLIDARITÉS INTERNATIONAL, please consult our website: http://www.solidarites.org/en/

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Solidarités International (SI) est déterminé à prévenir et à combattre tout type d’abus – tout acte d’exploitation, d’abus et/ou de harcèlement sexuels (SEAH) à l’encontre des membres des communautés bénéficiaires ou de ses collaborateurs et collaboratrices, atteinte aux personnes et/ou aux biens, fraude, corruption, conflit d’intérêt non déclaré, financement d’activités portant atteinte aux droits de l’homme – qui pourrait être perpétré dans le cadre de ses interventions. SI applique une tolérance zéro à l’égard de tout type d’abus, particulièrement des actes de SEAH.

Solidarités International est un employeur équitable qui combat toute forme de discrimination. SI ne demandera jamais une rétribution quelconque en vue de participer à un processus de recrutement.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of abuse, notably acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.