DEPUTY FINANCE CONTROLLER

  • Contractor
  • HASSAKEH, Syrian Arab Republic
  • TBD USD / Year
  • CARE profile




  • Job applications may no longer being accepted for this opportunity.


CARE

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and fight with CARE.

The Deputy Finance Controller (DFC) oversees the application of CARE’s accounting and financial policies and procedures in the Country Office with specific focus on North east hub.

At the discretion of the Country Director; the Deputy Finance controller will assume some or all of the Finance Controller’s responsibilities when the Finance Controller is absent.

The Deputy Finance controller will be the lead finance point responsible for all financial activities for the North east Hub and will be expected to be based in NES ,This Position is a member of North east Syria SMT.

S/he will be responsible for the review, approval & reconciliation of general ledger, accounts payable & receivable, and cash management activities for NES hub.

S/he will be responsible for consolidating forecasted cash needs, performing treasury managements.

S/he is the back up for all NES Finance team members with regards to payments, treasury and grants and sub-grants management at time of absence of gap in the team structure S/he also is expected to Supervise and provide guidance to NES Finance team and other staff in NES on key finance ,grants and subgrants matters.

S/he is expected to work closely with the Finance controller to strengthen all staff and partners’ capacities in Budgeting, financial management, internal controls and financial reporting.

Job Responsibilities:

  • Supervision and Capacity building of direct reports

    • Coach, train, and mentor staff with the aim of strengthening their technical and Financial capacity and ensure exchanging of knowledge within the team
    • Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented semi-annual performance review
    • Assess Training and development needs of Finance and non-finance staff within NES hub ; Identifies gap in skills, develops training materials with the support of the Finance controller and provides training in Accounting ,Subgrants and grants management as needed
    • Perform regular visits to field locations to train staff on CARE accounting procedures and requirements,
    • Review Financial data submitted by the North east hub to identify weaknesses or problems being encountered at their level and present this to Finance controller with recommended corrective action
    • In conjunction with the Finance Controller develop or revise policy and procedures and assists in the implementation to improve Financial Management in North east hub.
  • Support documentation and balance sheet management

    • Review financial transactions processed by the North east to ensure its compliance with CARE and Donor procurement and accounting procedures.
    • Ensure that all expenditures, including those of implementing partners are justified and substantiated adequately.
    • Support the finance team in ensuring the control and quality of the monthly closing process and preparations of monthly reports
    • Working closely with Finance Coordinator to prepare, review and clear all balance sheet accounts’ reconciliations on a timely basis and ensuring differences or discrepancies are brought to the attention of the Finance controller and appropriate action is taken to clear any discrepancy
    • Ensures accuracy of all monthly closing reports performed by the shared service center , contact SSC for any discrepancies and ensure full documentation of these report in the CO filing system.
    • Acts as the focal point for instructing Finance coordinator in CO office on payments to be processed through Hawala agent
  • Budgeting, Forecasting and financial reporting

    • Working closely with Program managers in preparation of the hub annual budget and revisions as necessary.
    • Ensure monthly financial reports are accurately and timely prepared by North east Finance team and shared with relevant Program staff
    • Monitor hub financial performance by reviewing monthly projections versus actual spending to ensure alignment of the hub with proposed annual budget
    • Ensures monitoring meetings for all active awards are held on a monthly basis and identified issues are addressed by both Finance and program teams ,corrective actions taken and well documented and used later on to feed into the hub capacity building plans
    • Work with Program staff to prepare new proposals’ budgets or realignments and to ensure adequate coverage of country operating costs within each submitted budget.
    • Implement CARE guidelines and processes related to fair sharing of administrative and finance support costs;
    • Working with the Finance controller to prepare the Quarterly financial package which includes different reports that monitors Country office Financial health (e.g. pipeline, master budget ,BVA reports)
  • Internal Control, Compliance and Audit

    • Facilitate and lead on external and internal audits held in the North east hub.
    • Communicate audit findings to the Finance controller and work to find alternative procedures to clear or minimize reported findings
    • Once Audit visit is finalized, support the Finance controller to prepare an action plan for improving and enforcing internal controls in relation to addressed areas by training staff and circulating SOPs to enforce and streamline controls
    • Regular review of Financial processes to identify control weaknesses and update SOPs to ensure such gaps are covered and controls are enforced.
  • Capacity Assessment and Training of Partners

    • Ensure and coordinate partners’ assessment process with sufficient transparency including Due Diligence and Partners’ Capacity Assessment before engagement in joint programming Identify capacity gaps of partners and prepare Capacity Building plan to ensure building capacities accordingly.
    • Develop and implement capacity building plan for all- project staff and selected partners and government counterparts on sub-granting policies and procedures.
    • Organize sub-contracts / sub-grant agreements startup/management workshop after signing the sub-contracts/ sub-grant agreement and before the project start-up/implementation
    • Promote quality & accountability practices among all implementing partners
    • Assist the Finance controller to design training materials for Partners and provide training in Financial Management as needed; identified through organizational capacity assessment exercises and individual training needs assessments.
  • Acting Finance controller from time to time as required

Job Qualifications:

Required: Bachelor’s degree in Accounting or Finance or equivalent combination of education and experience

Desired: MBA/Financial Management or CPA or CMA

Experience/Technical Skills

Required:

  • At least 7 years of accounting experience.
  • Experience in budgeting, budget monitoring, and financial reporting
  • Extensive experience in analyzing and applying differing requirements and regulations.
  • Experience in capacity building/training and working with implementing partners
  • Prior experience in supervising the work of other staff members

Desired:

  • 3 years of experience working for NGOs or similar not-for-profit organizations; knowledge of donor financial reporting/management requirements
  • Prior Knowledge of PeopleSoft

#LI-AZ1

How to apply

To apply for this position, please visit our website at

https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CAREUSA&cws=52&rid=5918

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at [email protected].**

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here.

The closing date for this posting, if listed, is approximate. Job postings may be removed from CARE’s career website at any time *


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