Deputy Director of Program Implementation

Internal/External Vacancy of Deputy Director of Program Implementation

LOCATION: Addis Ababa, Ethiopia

POST TYPE: National

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: The Deputy Director of Program Implementation is primarily responsible for the leadership and management of North Response, implemented in 3 Area offices and the response quality assurance including reporting. Moreover, s/he will also be responsible to emerging responses in other locations in consultation with DPI including development and implementation of the response plan, budget preaprations and monitoring and supervision of the responses. S/he will be also responsible for representing the response management in different forum, brief, update and facilitate response program field visits.

Moreover, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly. Performs other related tasks as required and as assigned by his/her supervisor.

SCOPE OF ROLE:

Reports to: Director of Program Operations

Staff directly reporting to this post: Senior Response Manager- PI, Senior Response Manager- Technical, with stronger dotted line management with the Area Managers, Field Office Managers and Senior Program Managers

Budget Responsibilities: USD 50 – 100 million

KEY AREAS OF ACCOUNTABILITY:

Roles and Responsibilities

Operations Team Leadership

• Comply with SC policies and practices with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Ensure all North emergency response staff are fully briefed on all aspects of core policy, safety and security, social and cultural norms and local conditions and behaviour.
• Establish and maintain practical working relationships with other NGO’s, UN agencies, host government, bilateral and multilateral donors, and other stakeholders in relation to the norther response.
• Continuously review and recommend changes to the team composition and functioning with Country Office and partners to maximise response programme quality and effectiveness.
• Ensuring relevant monitoring plans and systems for identifying and tracking the indicators and develop processes/procedures and forms to support monitoring, informed learnings are established and implemented.
• Ensure that the required support is provided promptly, at scale and in line with the rules and principles during emergencies, working closely with the Program Development and Quality Team.

Oversight and Management of Program Implementation

• The primary responsibility of this position is to provide Emergency Response Progrogram management support to the Northern Area Managers and Afar Field office, timely & coordinated Emergency response and implementation of quality programs, as well as operations core business processes.
• In close coordination with the Program Development and Quality Team to ensure that the Area Emergency Managers and their teams are fully involved in proposal development
• Ensure that area teams undertake monthly Award Implementation Review (AIR) sessions to monitor expenditure against budget (Budget Variance Analysis – BVA) and that all programs progress in accordance with grant agreements and are completed on time, on budget, with compliance, and with an emphasis on cost effectiveness, innovation and high-quality programming to serve hard-to-reach childre
• Through monthly reports received from the area offices, to retain an oversight of the budget situation in each area office and ensure that area offices are efficient at covering all of their costs.
• Have overall budget holding responsibilities for programs/projects implemented in each area, in line with the SOD threshold of the position.
• Consistent with established benchmarks, plans and organizational policies, and in close cooperation with Response team.
• Working with Area and Field Managers and the Humanitarian Director, ensure that the Northern area staff across all work sectors are familiar with, adhere to and implement the procedures and processes detailed in the Rules and Principles for emergency respons

Budget Management

• Leads the implementation of response budgets, while keeping relevant stakeholders informed and ensuring corrective actions are taken where required.
• Ensure the development master budgets aligned with the Response objectives, for the duration of the response and for multiple sites and multiple sectors where appropriate.
• Ensure expenditure is authorized in accordance with the budget authorization procedures within the scheme of delegation.
• Ensure appropriate action is taken for budget under/overutilization identified working closely with Award team.
• Monitor for significant variances between budget and actual expenditures.
• Ensure that budget holders under direct report prepare reports on financial performance of their award as required either by donors or by other, internal demands.

Representation

• Represent SC and the Northern response on a national, regional and international level to donors and members of the humanitarian community, as and required.
• Help shape broader sector strategies through influence of and leadership within inter-agency coordination forums, ensuring the specific needs of children are being addressed.
• Ensure SCI response review framework is implemented and lessons learnt/recommendations followed up.

• Proactively seek and maintain, active and regular working relationships with government authorities, development, humanitarian and corporate donors and partner agencies.

• Interact regularly with relevant stakeholers to ensure awareness of SC programmes and to collect up to date information about the plans and programs of other actors.

Partnership Management

• Support the Partnership Manager to ensure all our national and international partners are able to deliver the programs as per the SGAs and in compliance with the rules and regulations of SCI and the donor
• Support the Partnership Manager to ensure the technical and operational capacity of our implementing partners are enhance
• Support the Partnership Manager to ensure strong and vibrant local Civil Society Organisations are developed through our support in the North areas we are implementing program

Safety and Security

• Support the Director of Program Implimentation and the Director of Safety and Security to ensure that each part of Northern operational area holds a clear, updated and understood contingency plan to respond to various foreseen and potential scenarios.
• Support the DCD Program implementation and the Director of Safety and Security in promoting a culture of security awareness and a shared duty of care amongst staff in area teams.

Staff Management, Mentorship, and Development

• Responsible for ensuring that strong performance monitoring culture is promoted at all Emerency affected Area & field office level.
• Develop high performing team through identification and management of talents and put succession plan in place for all the senior roles in the Program Implementation
• Establish result based system and follow u
• To act for the Director of Program Operations in his/her absence.

QUALIFICATIONS

Bachelor degree in Development Studies, Development Management or other Social Sciences and minimum of 10 years’ management experience

EXPERIENCE AND SKILLS

Essential

• Minimum of 10 years’ management experience in a corporate or an NGO environment, in a range of cultures including significant field operations experience, running both emergency and development programs.

• Robust experience of NGO emergency program cycle management, and with experience of working within a complex and matrix organisation structur

• Solid project management skills related to organisational development projects and international, cross- functional teams with a proven history of delivering resul

• Ability to analyse information, evaluate options and to think and plan strategicall

• An in-depth understanding of national and international development issues particularly in relation to childre

• Previous experience of managing and developing a team and the ability to lead, motivate and develop other

• Excellent interpersonal, communication and presentation skill

• Fluency in written and spoken Englis

• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencie

• Willingness to spend significant time in visiting field office

• Commitment to and understanding of Save the Children’s aims, values and principles including rights- based approache

We offer a competitive package in the context of the sector.

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at https://stcuk.taleo.net/careersection/ex/jobsearch.ftl?lang=en#

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.