Deputy Director of Finance

  • Contractor
  • Ukraine
  • TBD USD / Year
  • IRC profile




  • Job applications may no longer being accepted for this opportunity.


IRC

More than 3.6 million people have fled across borders to seek safety in the 1st month since the escalation of conflict in Ukraine on February 24, 2022, and over 6.5 million Ukrainians are reported to be displaced internally. As the vast majority of the displaced are women, girls, and boys, this could become the worst humanitarian crisis Europe has seen in decades.

Between February 7-23, 2022, an IRC team undertook a scoping mission covering Poland and Ukraine to better understand the context, humanitarian and civil society landscape, and anticipated service gaps in the event of an escalation of conflict in Ukraine and consequent displacement into neighboring Poland. As of February 24th, the IRC has pivoted to an emergency response, and have identified partner agencies in Ukraine to facilitate immediate assistance that can be used where it is the most needed. Simultaneously, the IRC is establishing operations across Ukraine to complement partner response services either in breadth or scale.

The Deputy Director of Financer will report directly to the Country Director and be responsible for managing and ensuring the daily operations of the Finance Department.

Overall responsibilities

Controllership

• Ensures that all policies and procedures follow IRC and funding source policies, procedures, and requirements.

• Establishes in-country finance policies, systems, and procedures, and directs their implementation.

• Closely monitors all financial activities, and keeps the Country Director advised of all situations which have the potential for a negative impact on internal controls or financial performance.

• Ensures monthly balance sheet reconciliations are completed on a timely basis and those final reconciliations and trial balances are reviewed with the Country Director.

• Provides country management and program staff with monthly budget-versus-actual expenditure reports and analysis for all grants and unrestricted funds.

• Manages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by headquarters and donors.

• Identifies requirements for and develops reporting formats to aid in the management of country operations and grant expenditures.

• Directs the preparation of and approves all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Country Director and Regional Controller prior to submission.

• Develops, schedules, and performs or supervises the completion of country internal control audits, and initiates actions necessary to correct internal control weaknesses.

• Facilitates and co-ordinates external, internal, donor or government audits

• Oversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures.

• Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.

• Principal liaison with IRC HQ on all finance, accounting, grant budget management, and cash management matters.

Treasury

• Supervises all country office bank relations and bank account activities including negotiation of fees, interest, and currency exchange rates.

• In compliance with IRC policy establishes country policies regarding cash holding limits, cash movements and foreign currency holdings.

• Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.

• Establishes country policies on advance payments, credit terms, and use of bank payment instruments.

• Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered and which obligate IRC to future spending.

• Supervises the preparation of Cash Transfer Requests to New York and ensures that appropriate balances are maintained to facilitate grant implementation.

• Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.

• Supervises the collection of contractual and other receivables.

Budget

• Assists with the preparation and revision of grant proposal budgets.

• Assists in the preparation and maintenance of the country’s Operating Budget; including preparation of budget guidelines to assist program managers in formulating budgets.

• In compliance with donor requirements and IRC policy develops the “Shared Program Costs” and “Overhead Costs” budget and recommends a methodology for allocation to grant budgets.

• Prepares the annual and monthly cash budgets based on approved funding.

• Presents and facilitates the review of actual to budget expenditures with the Country Director and program managers.

Training & Staff Management

• Establishes a finance department roles and responsibilities matrix; outlines relevant job descriptions; recruits and maintains adequate numbers of qualified staff to perform finance functions for the country program.

• Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.

• Develops and implements a training program for the country’s international and national finance staff to ensure staff development and minimize IRC’s exposure when staffs are absent or department. Maintains current job descriptions for all positions within the finance group.

• Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.

Key working relationships

Internal

• Reports to the Country Director

• Supervises the finance team

External

• Communicates with the Regional Controller

• Represents the country office with Banking Managers, local government staff (taxation and regulation related) and External Auditors.

Requirements

Education:

• Bachelor’s degree in accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA/ACCA, and/or a master’s degree in Accounting.

Experience:

• Minimum three years of managerial experience in the financial area of a non-profit organization or five years of managerial experience in finance in an international commercial organization.

• Extensive experience in working with computerized accounting systems, standard spreadsheet, and database programs.

Skills and Abilities:

• Good written and verbal skills in the English language.

• Comfortable in being a proactive member of the top-management team. Must seek to identify and communicate potential problems and propose solutions to the appropriate level of management.

• Able to function effectively in a complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements

• Ability to carry out responsibilities independently with minimal technical support.

• Good communication skills that function across a diversity of cultures.

• Good at role of facilitator and team player in solving problems.

• Committed to staff training and development.

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

How to apply

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/27153?c=rescue


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