Deputy Director of Field Management

Job Summary:

The Deputy Director of Field Management (DDFM) is a member of the Senior Management Team (SMT). Reporting to the Country Director (CD), the DDFM will lead IRC field operations in Afghanistan in close coordination with other members of the SMT and key operations and finance personnel based in Kabul.

The DDFM is responsible for ensuring cohesion between programs and operations through a close working relationship with the Director for Programs and Deputy Director for Operations.

The DDFM advises senior management about programming directions and opportunities, and ensuring that program activities are carried out effectively, efficiently, and safely, in furtherance of objectives as laid out in the Strategic Action Plan and taking into consideration all internal and external factors affecting the operational environment.

Responsibilities:

• Participate in Senior Management Team (SMT) initiatives including weekly, monthly and quarterly meetings as well as other ad hoc events.

• Develop and lead, in collaboration with SMT colleagues, sub-national management fora to ensure cross sectoral program integration and cross departmental partnership and synergies.

• In collaboration with the Program Coordinators and Coordinators, continually monitor and assess the evolving humanitarian context and needs and channel these to SMT colleagues

• Represent the IRC externally on behalf of the Country Director in the provinces and ensure the organization is strategically positioned in relevant sub-national UN, NGO and government fora;

• Act as a champion for the Strategic Action Plan (SAP), ensure that all operations and program activities are orientated towards meeting SAP objectives and participate fully in SAP reporting and revisions;

• In partnership with the Director for Program Implementation and the Director for Program Quality, provide leadership and supervisory management of Senior Program Coordinators for the efficient and effective delivery of program commitments through overseeing the development and implementation of tools such as procurements plans, budget versus actual reports, work plans etc.

• Working closely with the Director for Programs, Program Coordinators and the grants team, support program coordinators to ensure comprehensive donor grant management and compliance.

• Work closely with the Director for Partnership in building relationships and facilitating needs for partners in the provinces.

• Working closely with SMT colleagues, ensure that operations (finance, supply chain, HR, IT) are responsive to the needs of programs, are in line with IRC policy /donor regulations and meet the highest compliance standards possible.

• Under the guidance of the Director for Safety, Security and Access, support the Field Coordinators with negotiations with authorities at the provincial level.

• Ensure effective human resource management, in conjunction with relevant colleagues, through responsive supervision and performance management of direct reports and overseeing staffing, leave, performance management planning and roll out across relevant teams.

• Adhere to and act in accordance with the IRC Global HR Policies and Procedures and communicates through word and example a high standard of compliance with all applicable policies and regulations.

• Champion gender, diversity and inclusion throughout our operations and our programs.

Position Reports to: Country Director

Position directly supervises: 10 Field Coordinators

Requirements:

• 5 years + work experience in an operational management role, with several of these being in an international NGO.

• Graduate degree preferred.

• Prior and successful experience working within an insecure conflict prone environment.

• Regional experience: knowledge of the context (in experience and expertise) and understating of the culture is essential.

• Strong understanding of Gender, Diversity and Inclusion principles.

• Strong background in Supply Chain, Logistics and Administration.

• Strong finance background in financial management, budget development and analysis.

• Strong interpersonal and training skills, ability to work in multi-cultural environments.

• Diverse background in operations, with strong understanding of finance, administration, and logistics.

• Strong computer skills including Word, Excel, PowerPoint, and Outlook

Staff Member Signature:

I have read and understood the details of the above job description, the terms and conditions of my contract and the personnel policies for national staff and agree to abide by them at all times. I fully understand that my failure to do so could result in the termination of my work with IRC.