Deputy Chief of Party

Title: PHAST Deputy Chief of Party

Department: CMU

Location: NWS Turkey _ Gaziantep

Reporting to: PHAST Chief of Party

Budget responsibility: NA

ABOUT Relief International.

Relief International (RI) is a leading non-profit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.

Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.

RI includes the four corporate members of the RI Alliance: RI-US, RI-UK, MRCA/RI-France and RI-Europe. Under our alliance agreement, we operate as a single, shared management structure.

Position Summary.

Relief International (RI) and its implementing partner aim to strengthen the overall health system in northwest Syria by supporting health facilities to provide lifesaving health and nutrition services to vulnerable communities. The interventions will be guided by a robust monitoring framework built on RI and its implementing partner experience operating in the Syrian context, leveraging each organization’s operational presence and networks to deliver essential services to conflict-affected communities through a coordinated and integrated approach. In addition to specialized protection services by RI that will be offered through 4 women and girls’ safe spaces (WGSS), including gender-based violence (GBV) case management, psychosocial support, life skills, and outreach activities. The DCoP is key position of the PHAST Consortium Management Unit (CMU) and will directly report to the CoP. He/she will support the CoP in leading the coordination between PHAST partners (RI, SAMS, IDA, NSPPL and UOSSM) to ensure project implementation and all project deliverables are met and delivered in a timely and efficient manner in line with the project proposal in close coordination with the RI NWS hub leadership, SAMS counterparts and RI’s Amman-based technical team.

ESSENTIAL RESPONSIBILITIES AND DUTIES

DCoP Key functions are:

• Support the COP in providing strategic guidance, leadership, management, and general technical oversight of the entire project, with a strong focus on achieving PHAST III defined results.
• Support the CoP at the hub level management in the decision-making process/support needed towards the implementation and leadership of PHAST III to ensure that the team members are equally contributing to and are working towards the strategic focus of the program in a satisfactory manner.
• Directly supervise the work of the PHAST Finance Manager, and ensures collaboration/coordination linkages with existing CMU structures are maintained.
• Provide operational input derived from PHAST partners to the CoP in order to develop and regularly review the PHAST II Strategy in line with evolving needs, operational context and technical practices.
• Ensure constructive and structured communication between Key focal points between RI, SAMS, IDA, NSPPL and UOSSM (ensuring well-established coordination platforms for Finance, HR, Operations, Security and Compliance)
• Provide oversight and direction to the implementation of the PHAST III activities from an operational perspective and propose corrective action plans to resolve implementation bottlenecks communicated through the coordination bodies and by providing input to the CoP to inform other formal processes for changes in the program such as grant modifications/realignments.
• Assist in the development of new proposals and develop funding opportunities in line with the PHAST members Strategy.
• In coordination with the Syria grants manager, input from SAMS, IDA, NSPPL and UOSSM, support the development of and management of local/sub-agreements.
• In coordination with the grants focal point points of RI, SAMS, IDA, NSPPL and UOSSM, support the CoP in leading grants management coordination functions for PHAST III such as grant opening meeting/kick off meeting, grant review meetings, mid-year reviews/reflection as well as the closing out processes including lesson learned sessions in coordination and participation of the key staff/departments from RI, SAMS, IDA, NSPPL and UOSSM implementing partner;
• Support and coordinate review of the consortium’s performance in terms of budget spending, compliance reviews/checks, etc. including RI’s partner(s).
• Monitor and improve sub-grantees’ compliance with donor and RI requirements, and communicate specific compliance requirements to both RI and its partner(s) on timely manner;
• Monitor sub-grantees’ expenditures and conduct variance analysis in collaboration with Program, operations and Finance teams;
• Work closely with the procurement departments (RI, SAMS, IDA, NSPPL and UOSSM) to ensure compliance with grants procurement guidelines.
• Support the CoP in reviewing donor reports (monthly, semi-annual, final reports and ad hoc reports) with focus on the support functions part of all RI, SAMS, IDA, NSPPL and UOSSM (consolidated reports) prior to sharing with Amman-based grants manager.
• Support the development and monitoring of a capacity building plan for SAMS, IDA, NSPPL and UOSSM in collaboration with the relevant staff based on the OCA findings and gaps identified through the implementation phase/coordination platforms.
• Conduct capacity building activities for partners, including training workshops and one-on-one mentoring of key staff, on donor rules and regulations/local regulations, and compliance monitoring procedures and documentation to ensure RI, SAMS, IDA, NSPPL and UOSSM are audit ready.
• Support the CoP in assessing PHAST III grant risks and designing risk mitigation measures, and ensure that the grant partners identify and manage attendant risks proactively, mitigating actions are tracked for closure, and that the high-level risks are incorporated in the grant risk register.
• As advised by Amman-based finance and grant units, overseeing tracking and recording of Grant and Donor audits’ schedules and ensure audits are done within agreed timelines, donor requirements and reports issued to the donors within stipulated time.
• Ensure that findings and recommendations from audits and various donor accountability mechanisms are acted upon in a timely and effective manner in consultation with relevant support departments/teams of both RI, SAMS, IDA, NSPPL and UOSSM.
• Coordinate with Enhanced Due Diligence focal points in RI to ensure that screening is done for all the project stakeholders to determine an individual or entity is not named on a restricted, denied, debarred, designated, or blocked party list.
• Support the development, piloting, implementation, and assessment of partnership management standard operating procedures (SOPs) of support functions for RI, SAMS, IDA, NSPPL and UOSSM;
• In coordination with grants focal points of RI, SAMS, IDA, NSPPL and UOSSM, support in the development and roll out of other tools and resources needed to effectively manage partnerships;
• Improve partnership practices by periodically assessing RI’s partnership management approach taking into account diverse perspectives (all RI’s, SAMS, IDA, NSPPL and UOSSM), developing case studies to capture lessons learned and best practices, and making recommendations for improvement.
• In the event of a competitive selection of implementing partners, support RI’s grants and operations department in leading the call for proposals and partner selection processes.
• Deputize the CoP in both internal and external meetings when needed/requested or when CoP is on leave.

Safeguarding

• Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
• Consistent with RI’s safeguarding and protection policies, ensure all people who come into contact with Relief International are as safe as possible.

QUALIFICATIONS & SKILLS REQUIREMENTS

This position will require a demonstrated ability to achieve results in a demanding and fast paced environment.

This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.

• Master’s degree in social sciences, public health, management, business administration, or a related field with at least 8 years’ work experience;
• Demonstrated professional experience in lead management implementing health and Protection response programs in a conflict setting (Syrian context)
• Good analytical and problem-solving skills
• Excellent interpersonal, communication, public speaking, and strategic planning skills required;
• Strong English skills, speaking, reading, writing is required;
• Excellent time management skills;
• Excellent analytical and organizational skills. Ability to think critically and creatively;
• Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.
• Ability to work effectively in a fast-paced, stressful environment.
• Must be flexible, willing to perform other duties and work irregular hours.
• Demonstrated ability to work and manage across multi-functional units
• Organized and able to independently manage multiple tasks under strict deadlines
• Proven ability to understand, streamline and automate complex processes
• Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Ability to think critically and creatively.
• Must be capable of working both individually and as part of a team

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Relief International is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Relief International (RI) is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to RI’s Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.
RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities.

We value:

• Inclusiveness
• Transparency and accountability
• Agility and innovation
• Collaboration
• Sustainability