Data Entry

Carry out all activities related to entry of Educational, PSS, and livelihood data into the relevant databases, JRS ERP & project Data Management systems, according to JRS protocols and maintaining confidentiality, in order to have reliable and up to date information.

Responsibility of the Position

Accountabilities

• Enter Educational, PSS, and Livelihood data (e.g., beneficiary’s data, content of reports, statistics, etc.) in the relevant databases and JRS ERP system on a regular basis and according to JRS protocols.
• Participate in compilation of data both from JRS structures and from collaborating INGOs, CBOs, partners in the country levels.
• Participate in the search for missing data and update files of existing beneficiaries and make any corrections needed.
• Support in building surveys & questionnaires and circulate it between the beneficiaries, collect results, share analysis and make regular back-ups of all data processed.
• Look after all equipment provided and keep recordings files tidy, giving special importance to all student’s files, if any.
• Report any issue concerning data management to the project director and elaborate statistical reports when required by the project team.
• Ensure, promote and maintain confidentiality regarding all information registered.

JRS Section/ Context Specific Accountabilities

• Performing data entry of all project information into select databases program and creating appropriate reports, providing data for project development purposes.
• Ensuring that all data entered has been authorized and that appropriate documentation has been received (student’s records, statistics, etc.). Ensuring that all data entry processes occur in a timely and efficient manner.
• Ensuring all data collected and entered to databases is consistently accurate and complete. Being responsible for ensuring that quality control queries of the database are followed up, ensuring identification of data entry errors and corrections. Immediately reporting to the project director, any differences in the database.
• Filing documents according to JRS standards.
• Create new data collection tools or customize current tools as need for project management and development purposes.
• Communicating regularly with the project work team, assisting in the (re)training when necessary, on proper registration of beneficiaries, proper filling of the various forms, clarifying queries, obtaining missing information and correcting errors, ensuring they have ongoing sufficient supplies of necessary hardcopy data collection forms.
• Assisting in the compilation and preparation of regular reports and providing detailed information to educational and teams (weekly, monthly, according to requirements).
• Attends meeting and training as proposed by the Organization in order to engage in a continue development of his/her skills.
• Respects all protocols and measures put in place for COVID-19 prevention and promote the respect among beneficiaries and colleagues.

Qualifications & Skills

1. Bachelor’s degree in computer science, mathematics or engineering fields, or any related field.
2. Minimum 2 years work experience in data entry /analysis
3. Detail oriented, reliable, rigorous and well organized.
4. Excellent Typing Skills, Experience in Microsoft Word, Excel and Access.
5. Confidentiality
6. Ability to meet deadlines