Data collection in Berlin in the context of the Ukrainian war - MENA Jobs For Worldwide Job Vacancies

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Danish Refugee Council

Terms of Reference

Data collection services in Berlin (Germany)

For the project ‘Rapid Actionable Assessment of Human Trafficking and Migrant Smuggling in the context of the Ukrainian War’

Supported by the Swiss Foreign Department of Foreign Affairs (FDFA), the Mixed Migration Centre (MMC) and the United Nations Office on Drugs and Crimes (UNODC) have partnered to conduct a Rapid Actionable Assessment of Human Trafficking and Migrant Smuggling in the context of the Ukrainian War.

Scope

1.1 MMC

The Mixed Migration Centre (MMC) is a global network consisting of seven regional hubs (Asia, East Africa, Europe, Latin America and the Caribbean, Middle East, North Africa, West Africa) and a central unit in Geneva. The MMC is a leading source for independent and high-quality data, research, analysis and expertise on mixed migration. The MMC aims to increase understanding of mixed migration, to positively impact global and regional migration policies, to inform evidence-based protection responses for people on the move and to stimulate forward thinking in public and policy debates on mixed migration. The MMC’s overarching focus is on human rights and protection for all people on the move. The three overall objectives of the MMC are:

To contribute to a better, more nuanced and balanced understanding of mixed migration (knowledge)
To contribute to evidence-based and better-informed migration policies and debates (policy)
To contribute to effective evidence-based protection responses for people on the move

(programming)

The MMC is part of, and governed by, DRC. MMC regional hubs are hosted within DRC regional offices, but part of the global MMC network. While its institutional link to DRC ensures MMC’s work is grounded in operational reality, it acts as an independent source of data, research, analysis and policy development on mixed migration for policy makers, practitioners, journalists, and the broader humanitarian sector. The position of the MMC does not necessarily reflect the position of DRC. For more information on MMC visit our website (http://www.mixedmigration.org/).

1.2 Human trafficking and migrant smuggling in the context of the Ukrainian war

As of 22 September 2022, 7.4 million people have fled Ukraine. Since the outbreak of the conflict, 6.28 million crossing from Ukraine have been recorded in Poland, 1.24 million in Romania, 1.42 million in Hungary, 618,000 in Republic of Moldova, 798,000 in Slovakia, and 2.69 million in the Russia Federation.[1] These people are vulnerable to different forms of trafficking due to the displacement context and attendant vulnerabilities during the journey and upon arrival in a country of destination. A majority of people who fled Ukraine are women and girls, who have heightened vulnerabilities to trafficking for sexual exploitation and forced marriage, as well as to sexual- and gender-based violence, particularly as most of them are travelling separately from adult male family members.

The activation of the 2001 European Union (EU) Temporary Protection Directive in March 2022,[2] significantly reduces the need for those fleeing the war to resort to migrant smugglers. However, Ukrainians without ID documents, Ukrainians who are not registered in countries of destination, and non-Ukrainians fleeing Ukraine, are still at risk of smuggling of migrants and attendant exacerbation of their vulnerability to trafficking in persons. While there are no official statistics available on the number of foreign residents in Ukraine, UN sources report that as of the beginning of 2022, 470,000 non-Ukrainians were resident in the country.[3] Non-EU citizens who were residing in Ukraine at the outbreak of the war (with the exception of recognized refugees and long-term permanent residents) may need migrant smugglers in order to leave Ukraine, and are more vulnerable to trafficking in persons in this context.[4]

In these settings, criminal networks operating between Ukraine and countries in Europe and Central Asia may take advantage of people separated from their support networks and with an acute need to identify alternative methods of income generation, especially since previous research has identified, up to 3,587 victims of trafficking were identified by IOM in Ukraine during the period 2016-2018.

Research objectives

UNODC and MMC will conduct a Rapid Actionable Assessment of Human Trafficking and Migrant Smuggling in the context of the Ukrainian War, in order to provide evidence-based and up-to-date analysis on smuggling of migrants and trafficking in persons dynamics in Europe, in the context of the Ukraine war. Eventually, the research project aims to support key stakeholders (NGOs, CSOs, local national and regionial authorities) in the region and beyond to effectively combat trafficking in persons and smuggling of migrants affecting people fleeing Ukraine, and to protect the human rights of trafficked and smuggled and people.

In order to support policymakers and implementers, this projects seeks to better understand the risks of trafficking in persons and smuggling of migrants in the context of the journeys of both Ukrainians and non-Ukrainians fleeing the country, their gender– and age-specific vulnerabilities to the crimes of trafficking in persons and smuggling of migrants, the challenges they face in accessing basic services and livelihood opportunities, as well as their intentions regarding, and triggers of, onward movement and return. Specific attention will be given to vulnerability to trafficking and exploitation for vulnerable groups such as unaccompanied and separated children, women travelling alone, elderly people and people with disabilities. The research will also collect information about missing migrants.

The research design will focus on a city-based approach and targets major urban hubs used as transit hubs or destination for people fleeing Ukraine. Data collection is set to take place in Berlin (Germany). The methodology will follow a mixed method approach (convergent design) involving key informant interviews and 400 quantitative surveys. The target population includes both Ukrainian nationals and third-country nationals who have fled Ukraine. Through contextual analysis, MMC and UNODC aims at identifying specifically vulnerable subgroups to be targeted in the sampling strategy as well.

2.1 Target population

Potential respondents will be approached by enumerators based on the following criteria:

Refugees and migrants that have fled Ukraine (targeting of Ukrainian or third-country national to refined after the context analysis phase).
18+ years old.
Settled in the city since a period of time of a minimum of 1 month (in order for interviews to be meaningful regarding the livelihoods research questions).

2.2 Sample size

Given the strong representation of Ukrainian nationals among those who fled the country they will be the main target of the research. Nevertheless, the project also aims at investigating third-country nationals, especially since they could be subject to different forms of vulnerabilities.

In Berlin, the target population will include 320 surveys on Ukrainian nationals and 80 surveys on a group of third-country nationals. The precise definition of the target population for this later group will be completed through the context analysis, which should help, through analysis of secondary data and qualitative interviews refine which group of third party national may be the most relevant to the study. This final selection will be done jointly between the partner and MMC.

2.3 Survey questions

Quantitative survey will serve to identify quantitative (yet non-representative) tendencies among the target population. The questionnaire will cover the following topics:

Profiles of respondents (main demographics, sex, age, education, area of origin, legal status).
Preparation (reasons for leaving, financial planning, composition of group, legal documentation);
Journey and decision-making (itineraries, mode of transportation, information, use of a smuggler, risks during journey and at border);
Current experiences (access to services, discrimination, socio-economic vulnerabilities, needs, protection and exploitation risks, missing person);
Movement intentions (intention to settle, move onward or go back, reasons and conditions for moving).

2.4 Data collection

Surveys are planned to be conducted face-to-face through electronic data collection (text-based survey solution on phones/tablets). The survey will be administered in Ukrainian and Russian by Russian/Ukrainian speaking enumerators. Enumerators shall also have a good command of English to follow the training in English.

Purpose of the consultancy

MMC Europe is looking for a consultant to conduct quantitative data collection (survey administration) in Berlin (Germany).

3.1 Requirements

Specifically, the consultant is expected to:

recruit, contract and supervise a network of enumerators in line with MMC SOPs;
organize and facilitate trainings to enumerators (with support from MMC and UNODC), providing an adequate room for this;
Collect 400 surveys in Berlin in electronic format (ODK), according to the workplan agreed upon in advance with MMC;
Cover potential phone credit and transportation prices;
Provide phones or tablet (hardware) to its enumerators for electronic data collection;
Support in identifying respondents;
ensure methodological guidelines are applied for the survey;
Designate a focal point and set up regular reporting and discussion with MMC teams, especially during the data collection phase to ensure efficient data collection and high-quality standards.

MMC will provide:

Methodology and research tools for quantitative data collection, already coded in ODK format and translated in the relevant languages (Ukrainian and Russian);
Training for enumerators and/or training of trainers (on relevant concepts, methodology, the questionnaire, principles and ethics of research in the field, Code of conduct);
Context analysis, including an initial information to be used as a basis for identification of the respondents;
The backend infrastructure (server, ONA administration) for electronic data collection on the phones provided by the consultant.
Guidelines for data validation and cleaning / Direct validation and cleaning by MMC to be discussed depending on the consultant’s capacities.

General requirements:

The consultant is responsible for all aspects of data security and data protection for the duration of the contract.
The consultant is responsible for frequently reporting to MMC on progress and any issues regarding deliverables, the timeline, and data quality. When designating a focal point, the consultant should:
- Ensure the focal point has direct supervision of enumerators in order to secure a direct line of communication and reactivity between both parties;
- Ensure that, if the consultant decides to subcontract a part of the tasks to a local partner, such approach would not contradict the former point and direct line of communications between the consultant’s enumerators team and MMC should be respected.
The consultant is responsible for adhering to ethical guidelines detailed in the research protocol.
The consultant is responsible for providing insurance and ensuring compliance with regard to human resources.

3.2 Deliverables

Deliverable

Deadline

Short report on the field pilot for potential methodological/technical adjustments to be discussed with MMC before data collection.

January 2023

Collection of 400 high-quality quantitative interviews in Berlin in electronic format; Clean data should be delivered by slices of 120-150 in order for MMC and its partners to start data analysis. It is expected that each slice would be shared approximately once a month.

January to April 2023 (slices of 200 surveys)

Full documentation regarding data collection, including notes and observations on any changes or modifications.

April 2023

3.3 Approach and timeline

Activities

Period envisaged

Methodological & operational design (data collection sites, respondent recruitment criteria, etc.) (by MMC)

October 2022

Survey coding and translation (by MMC)

October 2022

Data collection authorizations (by MMC)

December 2022

Contractualisation between consultant and MMC

November – mid December 2022

Trainings of enumerators (organised by consultant, content by MMC)

First half of January 2023

Field pilot (3 days)

First half of January 2023

Data collection of 400 surveys in Berlin.

Data will be shared with MMC by slice of 1/3 (120-150 surveys). It is expected that each slice would be shared approximately once a month.

Mid January to mid April 2023

Validation and cleaning of data

Weekly

Estimated start date of consultancy: 10th December, 2022

Date of submission of the final report: 30th April, 2023

The MMC estimates that the above ToR will require approximately 60 working days over the indicated period.

3.4 Terms and conditions

The consultancy will report directly to the 4Mi Project Manager for Europe, with regular updates (at least weekly) and sharing of partial data and feedback and observations at intervals before the final deadlines for deliverables. They are also likely to interact with other MMC Europe staff, and partners to the project.
The consultancy is subject to securing funding; the contract will only be signed when funding is secured. Payment will be made as follows: 20% upon signature of the contract, 30% upon completion of the training, and 50% after satisfactory receipt of all deliverables.
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)
All information presented, obtained and produced is to be treated as DRC’s property and is considered as confidential for all other purposes than what is outlined in the ToR. The selected consultancy is upon signing of the contract required to sign a confidentiality agreement. The material prepared by the consultancy cannot be sold, used or reproduced in any manner (partially or in full) by the consultancy without prior permission from DRC.

3.5 Profile

Research organization, university, think tank, NGO, CSO, or consultancy company with extensive track record in conducting surveys in Berlin;
Legal and operational ability to independently carry out data collection in Germany and expertise with data collection specifically using an electronic survey tool and respecting the highest research standards;
Proven expertise in researching / implementing project on mixed migration, smuggling of migrants and trafficking in persons;
A proven experience in engaging with the Ukrainian diaspora before February 2022 and/or with people fleeing Ukraine since;
Language: English, Ukrainian, Russian;
The selected organisation will have to sign and comply with DRC’s code of conduct.

3.6 Application process

Candidates should submit an application including:

Documents requested in the Request for Proposal (RFP), section III, clause A
Cover Letter
CV including references of previous relevant publications (max. 4 pages)
Example of written work
Technical proposal including (max 10 pages): proposed approach and workplan, proposed profiles for the team (team leader, enumerators…)
Financial proposal: budget (in CHF), which shall cover all costs over the course of the consultancy. The budget should be broken down as described below:

A. Consultancy fees – daily and total

B. Technical costs – tool development, analysis, etc

C. Travel costs, if applicable (international or domestic costs incurred only upon pre-approval of travel; proof must be submitted for payment and that DRC-MMC will only reimburse actual cost as per DRC’s internal guidelines)

D. Miscellaneous (e.g. visa fees, immunizations, printing – please specify in the financial proposal)

3.7 Evaluation of bids

The evaluation process consists of three stages: 1) Administrative, 2) Technical and 3) Financial. This process is explained in the Request for Proposal (RFP), section III.

Submission deadline: 28th November 2022.

Reminder: Depending on their research capacities, consultants can offer to collect data either in one, two or all of the three cities of interest. This needs to be explicitly specified in the technical proposal.

Reporting arrangement and contact for further information

The primary contact point for the consultant will be Maxime Giraudet, MMC 4Mi Project Manager for Europe, [email protected].

[1] UNHCR Operational data portal on the situation in Ukraine https://data2.unhcr.org/en/situations/ukraine.

[2] The activation of article 5 of Council Directive 2001/55/EC of 20 July 2001, introducing temporary protection for Ukrainians arriving in EU countries.

[3] Ukraine: Humanitarian Impact Situation Report (As of 3:00 p.m. (EET) on 21 March 2022): https://reliefweb.int/report/ukraine/ukraine-humanitarian-impact-situation-report-300-pm-eet-21-march-2022

[4] Ukraine: Humanitarian Impact Situation Report (As of 3:00 p.m. (EET) on 21 March 2022): https://reliefweb.int/report/ukraine/ukraine-humanitarian-impact-situation-report-300-pm-eet-21-march-2022.