CSO Partnership Coordinator (small grants)

Overall purpose of the role

The role of CSO Partnership Coordinator will be to support DRC in following the implementation of all DRC-funded projects by Ukrainian CSOs providing non-food items (NFI) support (potentially to be expanded to other sectors). S/he will coordinate the work of the team, including monitoring the successful implementation of the activities, adequate use of the funds and review issues CSOs may have in implementing their projects and propose solutions. S/he will work closely with DRC’s finance, supply chain and MEAL departments to ensure compliance with all DRC policies and will propose solutions to internal bottlenecks. The CSO Partnership Coordinator will collaborate with DRC’s Capacity Building team in the implementation of this programme.
• Ensure the quality of the planning, implementation and follow-up of all technical aspects of the sector activities being implemented by DRC.
• Develop and maintain good relations with the local civil society organization (CSO) or non-governmental organization (NGO) focal points, persons of concern, relevant stakeholders and other humanitarian actors, to support adequate implementation and coordination of DRC’s sector activities.

Sector responsibilities: CSO/NGO grants; multi-sector, life-saving interventions during crisis within the areas of food security (in-kind), non-food items, water, sanitation and hygiene.

Geographic scope: Area (Kyiv)

This role has an area focus and ensures compliance to DRC procedures and guidelines within the area. The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to base operations.
• Base: Kyiv, Ukraine
• Travel expected: Kyiv, Sumy and Chernihiv oblasts or according to the need

Main responsibilities

Programming & Operations
• Ensure efficient and effective programme implementation while following the budget and work plan
• Ensure close collaboration with DRC’s Capacity Building team on programme implementation
• Participate in preparing monthly/quarterly/annual highlights/reports and proposals and budgets for donors
• Lead the team in carrying out monitoring and evaluation exercises
• Carry out needs assessments

Coordination and representation
• Collaborate with relevant internal and external technical experts on sector relevant issues, including DRC non-food items, shelter and protection teams
• Represent DRC at meetings and other relevant technical coordination meetings
• Ensure integration with other DRC sectors
• Coordinate with sector counterparts in other locations in the implementation of common funded projects
• Ensure good representation and reputation of sector at all levels
• Actively participate in internal coordination meeting
• Ensure and actively participate in regular sector meetings

Project development
• Develop project plans and budgets for funding, including to request further funding for project expansion and extensions
• Develop projects tools, especially for tracking and monitoring of partner CSOs
• Provides technical guidance
• Assist in project implementation and reporting
• Monitor and evaluate projects and proposes Monitor & Evaluation tools
• Prepare weekly, monthly, quarterly and annual reports to relevant authorities as per need

Logistics/Finance
• Support the monitoring of financial commitments and expenditures against budgets and provide timely feedback on budget follow-up
• Plan and coordinate proactively logistics and movements of staff from and to different operational areas
• Initiate procurements and ensure their execution
• Ensure distribution plans are prepared and shared with logistics in a timely manner

As Coordinator the post-holder is responsible for the following:
• Responsible for coordinating strategy and operations related to CSO partnerships
• Technical line responsibilities related to CSO partnerships, for both strategy and operations
• Provides expert advice and support to set strategy and assure operational quality and compliance

Required experience and competencies
• Minimum 3-5 years of practical experience in sector area working for an INGO or NNGO
• Minimum 1 year of practical experience in working with civil society organizations
• Experience working with national partners, local/government authorities, and UN organizations
• Documented skills in project planning and design, drafting and technical writing
• Experience working with Monitoring and Evaluation
• Commitment to learning and implementing organizational policies and procedures
• Excellent skill in MS Word, Excel, and PowerPoint
• Full professional proficiency in English
• Fluency in local language

Contract and recruitment:
• Length of contract: Until end of June 2023
• Start date (for contract): October 2022

Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English. Applications sent by email will not be considered.

Closing date for application: 13th November 2022

All DRC roles require the post-holder to master DRC’s core competencies:
• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.