County Coordinator

General Summary and Background: The purpose of the Afya Ugavi Project under the USAID Global Health Supply Chain Program – Procurement and Supply Management project is to address the supply chain and health commodity systems strengthening needs of the family health, malaria and HIV∕ AIDS programs within Kenya. This will be directed through technical assistance (TA) at both national and county level. The task order will support the Ministry of Health (MOH) Department of Family Health (DFH), Division of National Malaria Program (DNMP), and the National AIDS and STI Control Program (NASCOP).

Principal Duties and Responsibilities

1. Provide logistical and technical support to the county health management team (CHMT) and sub county health management team (SCHMT) to ensure uninterrupted supply of health commodities.

2. Support the MOH staff to promote good commodity management practices at county, sub-county and facilities levels through supportive supervision, data reviews, supply chain audits, on-job-training and mentorship.

3. In collaboration with the county health management team (CHMT) and the Commodity Security TWG, plan and implement effective strategies to promote efficiency in supply chain for health commodities in the focus counties

4. Collaborate with other USG implementing partners to leverage on expertise and resources in support of supply chain activities in focus counties

5. Roll out and support Afya Ugavi’s innovations such as the Health Commodities Dashboards. Generate monthly dashboards for malaria and FP commodities and upload to the designated platform within the set timelines.

6. Work closely with the county and sub county pharmacists to monitor malaria, family planning and HIV/AIDS indicators through the Health Commodities Dashboards and other applicable platforms and implement appropriate interventions for performance improvement

7. Prepare work plans, budgets and ensure timely submission for approvals; ensure that budgets are aligned to the amounts in the AWP.

8. Provide timely feedback on issues of concern to both internal and external customers.

9. Contribute to Afya Ugavi Project activity communications including development of success stories; drafting, editing and finalizing regular quarterly and annual project reports as required by USAID and the Kenyan Ministry of Health.

10. Alert the supervisor, or other senior leadership, immediately of all issues and problems that have the potential to undermine project success and/or endanger the well-being of project employees.

11. From time to time participate and represent Afya Ugavi in the USAID PMI/ POP/ PEPFAR implementing partner forums and share progress reports as well as identify areas of collaboration

12. Support Afya Ugavi Project activity operations research and monitoring and evaluation activities, including supporting the collection, quality control and use of available data to inform strategic and implementation decisions

13. Training, mentorships and on job training (OJT) of health facility staff and sub-county and county staff on ITNs management.

14. Establishing and maintaining the county relations on behalf of the organization by supporting and participating in the relevant malaria program meetings

15. Support in development of distribution, mentorship, reporting and supervision tools.

16. Coordinating collection and compilation of periodic ITN program reports

17. Work with County Health Managers to ensure ITN distribution is captured in the source & summary tools and ultimately on KHIS.

18. Periodic coordination of distribution of nets to the general public through mass net campaigns.

19. Maintain an up to date reporting records of all the health facilities within the officer’s jurisdiction.

20. Ensure product availability and proper recording of all nets issued at all enlisted health facilities and relisting of health facilities after blacklisting

21. Represent, articulate and ensure organization’s interests are protected in key stakeholder’s forums and other MOH meetings;

22. Maintain good relations with CHMTs, SCHMTs and other stakeholders in the region, particularly for Malaria program related interventions;

23. Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual.

Level of Effort and Location

The location of assignment is in the Project’s County of operation with extensive travel in the neighboring counties.

Supervision

The County Coordinator will report to the Activity’s Technical Officer or designee.