Corporate Planning Coordinator

JOB TITLE: Corporate Planning Coordinator

SALARY: £34,400 – £39,500

POSTING END DATE: 24/08/22

LOCATION: Gaydon

The Opportunity

An opportunity for a Corporate Planning Coordinator to join the Chief of Staff’s team, overseeing the day to day administration of the Jaguar Land Rover Chief of Staff’s first line. This role will include coordination for the Director of Internal and Executive Communications, Director of External Communications, and Director of Public Affairs, and is critical to the smooth running of the business, requires a great level of flexibility, and comes with a high level of responsibility.

Key Accountabilities And Responsibilities

As the Corporate Planning Coordinator you’ll support the Chief of Staff’s first line as a key central point for the office, including expenses, travel, meeting bookings, monitoring and issuing agendas and minutes at weekly team meetings. This will also include:

• Diary management and administration, including bookings and co-ordination
• Management of Directors’ travel arrangements and supporting documentation
• Attend team meetings as required, noting and following through on all actions until complete
• Creation and management of Directors’ expenses and approval of their first lines
• Provide direction to Directors on priorities, to include supporting paperwork, deadlines etc with recommendations
• Represent the company to externals in a professional, courteous and knowledgeable fashion, either face to face, through written communication or in clear and concise manner by phone
• Arrange team meetings/ offsites / town halls / away days as appropriate and directed to, adhering to company policy and procedures
• Arrange and facilitate functional activites (Christmas party, socials, project meetings, etc)
• Support for VIP visits to our sites (itineraries, schedules, travel)
• Manage holiday planner and general team whereabouts
• Fulltime role with the requirement for occasional weekend and unsociable hours working as and when required around busy periods

Knowledge, Skills And Experience

To be successful in this role you’ll have the ability to deliver quality and consistency in a complex, highly demanding environment whilst being able to adapt style and behaviour when dealing with different people and circumstances both internally and externally.

• Strong computer skills to include MS Excel, Word, and PowerPoint etc.
• Excellent communication skills – both written and spoken
• Experience managing multiple leaders/stakeholders
• Strong ability to organise Directors’ tasks, to ensure objectives are met, making recommendations where appropriate
• Strong project management capabilities with excellent execution skills and the ability to multitask
• A proactive approach, always looking ahead and ability to see beyond the short-term immediate tasks, providing recommendations and suggestions, looking at the bigger picture

SO WHY US?

Bring all this to the home of premium innovation, and you’ll find the opportunities to further your career with a world-class team, a discounted car purchase and lease scheme for you and your family, membership of a competitive pension plan and performance related bonus scheme. All this and more makes Jaguar Land Rover the perfect place to continue your journey.

This role may offer the opportunity for hybrid working where you can split your time between working from home and in the office. At Jaguar Land Rover, hybrid working is a voluntary, non-contractual arrangement providing employees with more choice and flexibility around how, when and where they work, if suitable for their role. Further details can be discussed with the Hiring Manager at interview stage.

Please be aware that we may close this vacancy for applications before the stated deadline if we receive a high volume of interest. We strongly advise you to submit your application as early as possible.

Jaguar Land Rover is committed to equal opportunity for all.