Coordinator, TRF Services / São Paulo, Brazil

Area: Polio & Philanthropy

Reports to: TRF Supervisor, RI Brazil Office

Classification: Exempt

Location: São Paulo, Brazil

(Currently working remote but will return to office)

Organization Overview

Rotary is a membership organization that unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities and the world. Each year, Rotary members expand their networks, build lasting relationships, and invest more than $200 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary’s clubs, members and other participants, and their humanitarian service projects, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit http://www.rotary.org.

Rotary’s Commitment to Diversity

As a global network that strives to build a world where people unite and take action to create lasting change, Rotary values diversity and celebrates the contributions of people of all backgrounds, regardless of their age, ethnicity, race, color, abilities, religion, socioeconomic status, culture, sex, sexual orientation, and gender identity.

Overview

This position supports Rotary’s constituents, Rotarians, by supporting them with their inquiries about our foundation. Provides administrative support for the department and is responsible to review the online grant applications and reports.

You Will Have

• Bachelor degree. (or equivalent) required
• Experience with non-governmental organizations and Excel preferred.
• Experience in time management would be helpful.
• 3 -5 year working experience on administrative environment.
• Work experience directly related to the administration of international humanitarian and/or educational grant programs (preferred).
• Understanding of issues related to basic education, economic development, primary health care, water and sanitation, peacebuilding and conflict resolution, the environment, or related fields.
• Ability to grasp new concepts and master new skills quickly and efficiently.
• Experience & proficiency with Microsoft products (Word, Excel, PowerPoint, Teams, etc.)

You Are Good At

• Interact and work effectively with stakeholders across the organization
• Self-motivating and managing multiple projects and tasks simultaneously
• Written and oral communication
• Showing attention to detail
• Problem solving
• Customer service
• Written and oral communication
• Public speaking
• Showing attention to detail
• Analytical thinking and research
• Balancing multiple tasks and prioritizing
• Strong administrative skills
• Understanding and awareness of multi-cultural diversity issues
• Proficiency in English desired

You Will Be Responsible For

• Provide administrative support to the department.
• May assist with budget oversight.
• Prepare expense reports as required.
• Respond to questions relating to The Rotary Foundation.
• Liaise with Finance and Donor Services Session in relation to PHF recognition and club credits.
• Check Recognition/Contribution forms to ensure information is complete.
• Dispatch Benefactor and PHF recognition items to clubs and other donors.
• Type and maintain files on correspondence, reports, memos, charts and projects
• Review online grant application (district grants) and also project expenditures and its documents of the final and interim reports (district, global and other grants)
• Assist Rotarians in fulfilling the grant report requirements
• Organize file of documents of The Rotary Foundation
• Do presentations about The Rotary Foundation as per request.
• Support in-person and virtual trainings and events
• Coordinate logistical requirements for the section.
• Assist the supervisor in making travel arrangements.
• Work closely with management and senior leadership as necessary.
• Other duties as assigned

Leadership Attributes

• Engagement: Foster relationships by hearing, recognizing, and valuing others.
• Communication: Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.
• Collaboration: Builds partnerships and works jointly with others to meet shared objectives.
• Global Perspective: Anticipates trends in the global humanitarian market to make decisions on where to focus Rotary’s efforts.
• Presence: Demonstrate composure and confidence.
• Productivity: Able to generate results that moves Rotary toward achieving its goals.
• Accountability: Have a clear sense of ownership and take personal responsibility for actions.
• Innovation: Move Rotary beyond traditional ways of thinking
• Strategy: Identify Rotary’s opportunities and design approaches that align with our strategic goals.
• Adaptability: Respond to changes willingly and recognize when to adjust based on the situation.

Why work for Rotary?

• Healthcare and dental plan
• Private pension plan
• Tuition reimbursement
• Professional development opportunities
• Life Insurance
• Meal voucher
• Food voucher
• Transportation voucher