Contracts Specialist

Overview

Credence Management Solutions employs hard-working, passionate individuals who bring innovation, accountability, and a growth mindset to the many missions we support across the US Federal Government. Employee empowerment is part of the fabric of our corporate culture through which we emphasize opportunity, recognition, reward, and retention. At Credence, we follow the principles of servant leadership and believe that serving and supporting others is critical to both our individual and collective achievements. We have only one measure of success. Yours.

We are hiring for positions under the Global Health Training, Advisory, Support Contract (GHTASC) in support of the U.S. Agency for International Development (USAID) Bureau for Global Health (GH). These roles deliver institutional support services in a wide range of technical areas at the junior, mid-, senior, and expert levels.

We are a diverse, enthusiastic family of subject matter experts, business professionals, and practitioners who all share a common goal of providing excellent services to our government customers. If you want to work in a dynamic and fast-growing environment with highly motivated colleagues, then Credence is the right place for you!

Credence Management Solutions is seeking a Contracts Specialist. See below for more information on this exciting opportunity and apply to join Credence today!

The Contracts Specialist will primarily support the Office of Country Support as a Credence Institutional Support Contractor (ISC). The Contracts Specialist provides support to the team and Office of Acquisition and Assistance, performing a variety of both complex and routine administrative and contractual support duties.

Responsibilities related to the Contracts Specialist position will include all administrative tasks related to PSC awards from maintaining files, responding in an informed and timely fashion to contractual questions and request for assistance. The Contracts Specialist needs excellent organizational, financial and the ability to excel in a deadline-oriented work environment. The Specialist will work closely with the Contracts Officer for the PSC contracts, along with the Technical Advisor, Program Coordinator and the Senior Field Coordinator in the FCU.

The Contracts Specialist is responsible for supporting the work of the Field Coordination Unit, which manages the GH-TAMS contract ($125M), 17 Firehouse PSC contracts and the 2 PSC Rover contracts. The position will ensure that the strongest possible long-term Contract Administration is provided, which includes all aspects of PSC negotiation, award and contract administration activities.

USAID’s Office of Country Support (OCS) is the Bureau of Global Health’s (GH) hub for providing integrated technical and programmatic assistance to USAID Mission health teams. Serving as a bridge between USAID/Washington and Missions, GH/OCS coordinates across the GH Bureau and Regional Bureaus to streamline support to Missions. This support aims to assist Missions to achieve country-level development objectives; develop, implement, and monitor the quality of field programs and activities; meet Agency design, monitoring and reporting requirements; and facilitate Washington/Mission alignment of USAID health priorities. GH/OCS also supports the GH’s Country Health Team System, which draws on GH staff expertise from across Bureau offices to monitor and address strategic, technical, and programmatic issues, working with mission health staff to improve country and regional programming. Over the past 2 years, due to the staffing shortages at missions throughout the world, OCS established a Field Coordination Unit (FCU) to address the staffing needs of the field. The FCU manages several mechanisms that provide surge support to the Health Offices in missions throughout the world. These include GH-TAMS, PSC Rovers, FSO Rovers and the Health Firehouse PSCs.

The FCU will be adding a new cohort of Firehouse PSCs to the existing cohort, increasing the total to 17 PSCs. This cohort will require a great deal of support from the FCU, and the Contracts Specialist will fill a critical role in supporting CO in all aspects of the analytical and contracts management.

Responsibilities

• Responsible for administrative tasks related to PSC awards from maintaining files, responding in an informed and timely fashion to contractual questions and request for assistance. This includes demonstrating an appropriate sense of urgency when responding to internal and external customer requests.
• Support PSC negotiation, award and contract administration activities.
• Draft all contract documents, including budgets and memos necessary to execute contracts and contract modifications for assigned actions. Ensure that all reports are accurate, complete, and timely.
• Ensure assigned PSC contracts are in compliance with USAID, US Government, and other regulations, laws, standards, procedures.
• Maintain electronic and hard copy files and systems in compliance with US Government and USAID standards.
• Monitor and track upcoming contractual actions and deadlines. Responsible for assuring that all information regarding the status of assigned procurement actions are in the Global Acquisition & Assistance System (GLAAS) databases and/or current systems as applicable for completion of work tasks and as per agency regulatory requirements.
• Understand and execute the USAID PSC recruitment process from developing a recruitment plan to assisting in the development of solicitations, managing application process, arranging interviews, and providing information on positions.
• Support the PSC recruiting process.
• Understand and execute the USAID PSC recruitment process: developing a recruitment plan, assisting in the development of solicitations, managing the application process, arranging interviews, and providing information on positions to candidates.
• Responsible for administrative tasks related to PSC recruiting including maintaining files, answering contract questions for candidates, and reporting on ongoing recruitments.
• Other duties as assigned.

Qualifications

• Master’s degree and a minimum of 4 more years of relevant experience, or bachelor’s degree with 6 years, associate’s degree and 8 years relevant experience OR High School graduate and 10 years of relevant experience in accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
• Two (2) years of relevant work experience; Government contracting experience (FAR and AIDAR), including demonstrated understanding of and experience with applicable laws, rules, regulations and procedures governing contracting operations.
• Successful candidates must be reliable, highly organized, motivated, and able to excel in a deadline-oriented work environment.
• Professional level skills in both oral and written communication.
• Excellent attention to detail.
• Experience with basic Human Resources personnel intake processes.
• Customer service outlook and approach.
• Ability to complete tasks independently and in a timely manner.
• Some knowledge of USAID rules, regulations and capacity building concepts is a plus.
• Ability to handle multi-tasking well.
• Excellent interpersonal skills.
• Strong quantitative and analysis skills.
• Proficiency in Microsoft suite of programs (e.g., Word, Excel, PowerPoint).
• US Citizenship or US permanent Residency with the ability to obtain and maintain a facility access is required.

Competencies/Performance Criterion

• Innovation: Employee takes initiative to propose new ideas/approaches and demonstrates ability to find new and better ways to accomplish work.
• Customer Service: Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.
• Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to ensure obligations are met. Pursues efficiency and effectiveness and adheres to Organization policies and procedures.
• Interpersonal Skills: Employee demonstrates ability to work in cooperation with others and communicate effectively with co-workers, supervisors, subordinates, clients and other outside contacts.
• Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues professional development that is aligned with organizational role, contribution, and goals. Proactively shares knowledge with others to foster learning across the Organization.

Full salary range for this position is $76,700 to $120,900 per year, with the starting salary determined based on candidate’s knowledge, skills, experience, as well as budget availability.