Contracts Officer

The Commercial Contracts Officer is responsible for delivering effective contracting processes, enabling the business to secure and deliver on complex, global programmes. This will include reviewing the commercials, drafting and issuing consultancy contracts, ensuring due diligence/referencing has been conducted and correct engagement status is applied, liaising with relevant stakeholders to carry out essential validation. The postholder will also be responsible for ensuring information is appropriately filed and updated on the relevant system(s).

Contracting

• Work with the International Recruiters and Stakeholders on developing contracts.
• Ensuring the contracts are recorded correctly on the appropriate systems and workflow tracker.
• Create and issue extensions or amendments to contractors.
• Issue termination letters to contractors and advise on relevant termination clauses to be used, including managing the end of contract process.
• Work with the Payroll and Contracts Manager and Talent Acquisition Manager to ensure the correct engagement status is determined before issue of any contract.
• Deputise for the Payroll and Contracts Manager in relation to contracts work where necessary
• Create and maintain a reporting tracker and contractor metrics for the contractor base
• Conduct IR35 /Employment status audits of the contractor base
• Develop education collateral on contracting, employment status and other contractor related issues and present to appropriate audiences
• Check on and chase to ensure that signed contracts are returned in a timely manner and all stakeholders are aware.
• Issue New Starter Forms to ensure IT requirements are established.
• Update time recording system to enable contractors to record their time and submit invoices for payment.
• Work with consultants on issues or concerns they may have with contracts or accessing the time recording system.
• Assist with Due Diligence clearances when required.
• Assist the IR team with Advertising and Job posting when required.

General

• Be aware of and adhere to company quality standards and procedures in accordance with Crown Agents’ commitment to working to the highest quality standards and striving for continual improvement.
• Ensuring attention to detail at all times in recording and writing of contracts.

Safeguarding

• Be aware of and compliant with all the standards following Safeguarding procedures and policies. Promote Crown Agents’ speak up culture in order to protect the welfare of children, young people and vulnerable adults.

Requirements

• Degree standard or equivalent working experience
• Experience of coordinating due diligence process
• Experience of writing contracts
• Some HR experience/knowledge would be useful