Contracts and Procurement Associate

We are International Business & Technical Consultants, Inc. (IBTCI), a global consulting firm working some of the most complex and impactful development problems worldwide. We work on programs that help government agencies, private companies and donors improve the lives of others. At IBTCI you will be part of an inclusive team that provides expert solutions and advice to understand and address critical problems while giving you opportunities to succeed and grow.

Job Title: Contracts and Procurement Associate

Department/Location: Contracts and Pricing

Reports To: Senior Manager, Contracts and Procurement

Type: Regular Full-Time

Classification: Non-exempt

Overview:

IBTCI is currently seeking a Contracts and Procurement Associate to provide administrative and technical support for its Contracts, Cost & Pricing department. This position begins immediately.
Responsibilities

Essential Duties/Tasks and Responsibilities:

• Assist the Senior Manager with the procurement and subcontracting of commodities and services from cradle to grave in accordance with IBTCI’s internal policies and applicable client regulations.
• Prepare solicitations, cost/price estimate, negotiation memorandums, justifications, special contract provisions, representations/certifications and correspondence, purchase orders, tasks/delivery orders, purchase order modifications and conduct cost/price analysis as instructed by the supervisor.
• Participate in the administration of T&M, Fixed Price, and Cost Reimbursable type subcontract agreements consistent with government client requirements in accordance with IBTCI internal policies, as well as applicable FAR and AIDAR.
• Assist the Senior Manager and Senior Director in drafting new and existing tools, templates and guidance.
• Help and support the development of cost and price proposals in collaboration with the Senior Pricing Manager.
• Review and help the Senior Contracts Manager with managing the Contractor Performance Assessment Reporting System (CPARS).
• Maintain and update contract and procurement electronic
• Maintain logs for tracking contract actions, both electronic and hard-copy in accordance with IBTCI internal policies and
• Other duties as assigned.
  Qualifications

Minimum Requirements:

• At least 2 year of work experience, preferably with international development contracts and procurement.
• Demonstrated ability to meet with technical staff to elicit their requirements to develop related acquisition documents.
• Attention to detail with the ability to multi-task in a fast paced environment with tight deadlines.
• Excellent communication skills.
• Excellent writing and editing skills required.
• Full proficiency with Microsoft Office, particularly Word and Excel.

Education: Bachelor’s degree in business administration, management or other relevant field required or equivalent combination of experience and education.

Preferred Knowledge, Skills and Abilities:

• Experience working in an integrated team environment; able to operate independently as well as part of a team.
• Self-starter and well organized.
• Exceptional interpersonal skills.
• Previous experience with USAID or other donor funded contract work desirable.
• Working knowledge of FAR regulations

Working Environment: Work is typically performed in an office environment.

COVID Vaccine status: As a condition of employment, IBTCI requires all new employees to be fully vaccinated against COVID-19. Candidates should be prepared to submit proof of COVID-19 vaccination upon hire or request for an accommodation with HR that is consistent with our COVID-19 safety protocols and policies.

Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility: This position does not have supervisory responsibilities.

Travel: International travel may be required and may include travel to fragile and/or conflict-prone zones.

Work Authorization: Candidate must be authorized to work in

About the Organization:

IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research & Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management & Procurement (SCMP); Social & Behavior Change (SBC) and Capacity Building. We provide these services across many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education, energy & Infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance. At IBTCI, our colleagues are encouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients’ missions.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor.

If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at [email protected] (Do not send your resume to this account, for consideration please apply in our career page).