Consultant to Facilitate a Strategic Workshop for CM

Civitas Maxima (CM) coordinates a network of national and international lawyers and investigators who work for the interest of victims of international crimes. It operates in situations where no legal action to bring the perpetrators to justice has been successful and works in close partnership with the Global Justice and Research Project (GJRP) based in Monrovia. CM represents victims of war crimes and crimes against humanity from various countries, including Liberia, Sierra Leone and Ivory Coast. CM was registered in September 2012 as an association in Geneva, Switzerland, and is recognized by the Swiss authorities as a not-for-profit organization. CM is an equal opportunity employer.

For more information: www.civitas-maxima.org

Position: Consultant to Facilitate a Strategic Workshop for CM

Contract: Consultancy

Location: Home-based and Geneva (Switzerland). The Consultant is expected to be in Geneva for the duration of the workshop. Pre-workshop consultations and debrief with Management can be conducted by audio/videoconference.

Expected duration: 5 days

Deadline for application: October 15th, 2023

Background:

Since its inception in 2012, CM has grown over the years, and the organization aims to prepare its new strategic plan for 2024-2027 which sets the long-term direction for the implementation of CM’s mandate. Workshop participants will comprise of the management and staff members. The intention is for workshop participants to consider CM’s activities and achievements and to define the future direction and priorities of the organization. In addition to the workshop, the consultant will conduct a desk review of the external context, familiarize him/herself with CM internal action plan, and strategic planning document.

Purpose and Objective:

The purpose of this assignment is for a consultant to facilitate a two-day workshop with Civitas Maxima team (management and staff members).

The overall objective of this consultancy is to support CM to develop an Action Plan to implement CM four-year Strategic Plan to ensure the organization fulfills its mandate. The specific objectives are to:

• Assist to assess and analyze the mission, vision, projects, activities, etc
• Assist to assess and analyze external environment and stakeholders;
• Plan and facilitate a two-day workshop with management and staff to prioritize strategic directions;
• Support the management in designing an organizational plan to best align with the strategic priorities;

Scope and focus of the assignment:

The scope and focus of the assignment are to provide technical, strategic and facilitation support to ensure an efficient and effective strategic plan for the next four years. The key aspect of the consultancy is the preparation for and facilitation of a two-day strategic planning workshop with CM management and staff members.

Process:

The Strategic Plan will be developed following a participatory process.

Deliverables:

• A strategic plan workshop agenda and facilitation plan that clearly defines the process approach and tools to fulfill the objectives:
• A set of recommendations on CM four-year strategic plan including results, resources framework and action plan document (such as: (1) Vision, Mission Goals and Objectives, (2) Organizational Core Principles and Values, (3) SWOT analysis, (4) Organogram, (5) Strategic Directions, (6) Strategic Priorities, Approach, (7) Financial Projection (situation analysis and opportunities to diversify financial resources), (8) Implementation Action Plan for the execution of the Strategic Plan, (9) Metrics to assess progress).

Timeline and work schedule:

• All deliverables should be completed by March 01, 2024
• The workshop is planned for two days during the first week of February 2024
• Desk review and Consultations with CM Management (2 days – remote)
• Facilitation of Strategic Planning Workshop (2 days – in person)
• Debrief session with CM Management and Drafting of a set of recommendations (1 day – remote)

Consultant selection criteria:

Skills and Competencies:

• Demonstrated knowledge in preparation and adaptation of training materials;
• Demonstrated knowledge and experience in participatory approaches in conducting assessments and facilitating strategic planning processes;
• Experience in Strategy Development for NGOs;
• Excellent communication, facilitation and drafting skills.

Language: Excellent communication and reporting skills in English. French an asset.

Evaluation:

The Technical and Financial proposals will be rated as follows:

• Technical (70%): previous experiences, competence, subject matter expert
• Financial (30%)