CONSULTANCY TO CONDUCT COMMUNITY OWNED VULNERABILITY AND CAPACITY ASSESSMENT IN IDPs AND HOST COMMUNITIES IN BAIDOA, SOUTHWEST STATE ,SOMALIA

WV International- Somalia Program

Terms of Reference

Consultancy to conduct Community-Owned Vulnerability and Capacity Assessment (COVACA) in IDPs and Host communities in Baidoa, Southwest state of Somalia

Assessment Summary

Project Name

Building Pathway Out of Poverty for Ultra-poor IDPs and Vulnerable Host Communities in Baidoa

Assignment Type

Community Owned Vulnerability and Capacity Assessments (COVACA).

Purpose

The consultant will undertake Community-Owned Vulnerability and Capacity Assessment (COVACA) in IDPs and Host communities to identify the different vulnerabilities, risks and identify capacity (strengths and weakness) including the traditional coping mechanisms of the communities. COVACA will reveal possible threats that may affect the target communities and enhance equitable ecosystems service delivery to the targeted community and increases community resilience.

Project location (Districts and # of villages/ sub-locations)

The consultant is expected to conduct a detailed Community-Owned Vulnerability and Capacity Assessment (COVACA) in the 24 targeted IDPs and host communities namely; ADC IDPs, Alla suge2, Al-Amhar IDPs, Al-furqqan 2, Awal Barwaqo Afmadow, Anole, Barwaqo, Barwaaqo-2 public sites, Banadir, Bodan IDPs Elbay2, Badbaado, Bay and Bakool, Buulo Duuf, Bura eyle, Bulasheeb 1, Dusti, Hanano, Idale 1, Kalamay, Towfiq 2, Wadajir site (IDPs and Host Communities), and Wadajir Takoy.

Implementing Partners:

The project is implemented in a consortium. The consortium is uniquely positioned to implement this Multi-Year Emergency (MYE) activity in Baidoa with WV, as the prime recipient, is partnering with ACTED as implementing partner and International Food Policy Research Institute (IFPRI) as research partner for the proposed project.

Project Duration

36 months starting 01 Nov 2021

Proposed dates of Assessment/ data collection

The proposed date for the assessments is June- July 2022.

Anticipated Date of Draft Inception Report Submission

10 July 2022 – 15 July 2022 – Inception Report

20-25 July 2022 – Draft Report submitted

Anticipated Date of Final Report Submission

26 -30 Jul’22 Incorporate comments and Submit Final Report

2. Project Background

Project Goal

The project strives to Strengthen resilience to shocks and stresses for vulnerable IDP and host community households in urban Baidoa.

Project Purposes

Purpose:Graduate ultra-poor households from extreme poverty and food insecurity.

Sub-purpose 1: Improve food security and quality of life for ultra-poor HHs.

• BHA Sector Name: Multi-purpose cash (MPCA)

Distribution of multipurpose cash to destitute families will increase HH’s quality of life and restore their livelihoods. Unconditional multi-purpose cash will help to stabilize their quality of life and avoid negative coping mechanisms before they can further engage in other livelihood activities.

• BHA Sector Name: Agriculture

Improved agriculture and livestock production by ultra-poor HHs will increase access to diversified diets and improve income through access to fresh vegetables throughout the year, increased access to eggs and meat, and increased income from sales of excess vegetables, eggs and chickens and income savings through dependence on own production.

Sub-Purpose 2: Improve financial stability and security among vulnerable HHs.

• BHA Sector Name: Economic Recovery and Market Systems (ERMS)

Improved saving practices and access to financial services; provision of start-up grants and capacity building will result in diversified livelihood strategies and socio-economic resilience in targeted HH’s.

Sub-Purpose 3: Improve capacity to implement disaster risk management and positive coping strategies to mitigate the immediate effect of exposure to shock.

• BHA Sector Name: Disaster Risk Reduction Policy and Practice (DRR)

Increased awareness on context specific disaster risks as well as mitigation and adaption measures will prevent disruption of gains made by ultra-poor HHs in their graduation journey.

Number of People Targeted by Sex

5,000 HHs

30,000 individuals (16,200 Females 13,800 Males)

Of the above total, number of IDPs Targeted

4,125 HHs (24,750 Individuals) IDPs

Of the above total, number of Refugees Targeted:

450 individuals

Donor

BHA/USAID

Available Project documentation

Project proposal, M&E plan/ITT, Detailed Implementation Plan (DIP), Other related assessments

Background

World vision Somalia in partnership with ACTED is implementing a multi-year Ultra-Poor Graduation (UPG) project funded by Bureau of Humanitarian Assistance (BHA) USAID in Baidoa, southwest State of Somalia.

Disaster Risk Reduction (DRR) is an important component of the ultra-poor graduation model. In view of the fact that Somalia continue to face recurrent climatic shocks such as drought and floods, there is a risk of lapsing back into ultra-poor categories if mechanisms to build mitigative, adaptive and absorptive capacity are not put in place. Many climate shocks like drought and floods adversely affect the NRM and in provision of eco-system services to the community. Secondary effects of these shocks have further contributed to depletion of these natural resources as well as limiting full functioning of the eco-system.

To address the above challenges, WV adopted a Community-Owned Vulnerability and Capacity Assessment (COVACA) approach where communities faced with different forms of disaster risks identify the shocks, assess their vulnerabilities and capacities and draft measures for addressing them at household and community level. The output of the COVACA process is the development of Community Action and Adaptation Plans (CAAPs), which is a road map in mitigating and adapting to the effects of climate change and other forms of disasters. These CAAPs are also linked to government plans. A community driven participatory approach to monitor and update the CAAPs is also inbuilt into the COVACA approach. The COVACA approach engages the program participants and other stakeholders to jointly evaluate the outcome of the project, reflect on the evaluation findings and finally drawing learnings.

In order to prevent erosion of the gains achieved in the graduation pathway, WV will support 24 targeted locations with DRR interventions throughout the life of the project.

The impact of drought is evident with an estimated 79,000 IDPs and 74,000 rural populations in Bay Region at risk of food insecurity (IPC Phase 3) with about 27,000 of the IDPs classified as emergency IPC 4. Potential drought conditions are expected as a result of a below average 2020 Deyr rainy season (Oct-Dec), harsh 2021 dry Jilaal season (Jan-Mar), and a probable delayed or poor performance of the 2021 Gu (Apr-Jun) rainy season.

Objectives of the consultancy

The consultant will undertake Community-Owned Vulnerability and Capacity Assessment (COVACA) in IDPs and Host communities to identify the different vulnerabilities, risks and identify capacity (strengths and weakness) including the traditional coping mechanisms of the communities. COVACA will reveal possible threats that may affect the target communities and enhance equitable ecosystems service delivery to the targeted community and increases community resilience.

In the COVACA process, WV will ensure that the consultant assists the communities to consider the following in the information gathering stage: the potential negative impacts of climate change and other disasters on gender equality, ecosystems and governance, as well as how their status influences people’s resilience. By including these issues in the process, the COVACA process can provide a basis for taking an integrated approach, including options that create positive change in relation to these issues, while also increasing community resilience.

SCOPE OF WORK

The consultant is expected to conduct a detailed Community-Owned Vulnerability and Capacity Assessment (COVACA) in the 24 targeted IDPs and host communities namely; ADC IDPs, Alla suge2, Al-Amhar IDPs, Al-furqqan 2, Awal Barwaqo Afmadow, Anole, Barwaqo, Barwaaqo-2 public sites, Banadir, Bodan IDPs Elbay2, Badbaado, Bay and Bakool, Buulo Duuf, Bura eyle, Bulasheeb 1, Dusti, Hanano, Idale 1, Kalamay, Towfiq 2, Wadajir site (IDPs and Host Communities), and Wadajir Takoy.

Tasks involved

• Carry out HH surveys, FGDs and key informant interviews of the targeted responders of the community.
• Develop and finalize the tools to be used for the capacity assessment e.g. HH Questionnaires, KIIs etc. The assessment will focus on assessing the vulnerability and capacity of the target area in Baidoa, Southwest state of Somalia.
• Drafting of report and key recommendations. This will have contribution from world vision technical and program teams but the consultant will be in charge for final product in terms of Clarity of writing and analysis and Clarity of recommendations and how they are derived.
• Lead plenary finding session by presenting the key findings of the assessment.
• Propose and Develop Community Action and Adaptation Plan (CAAP) for target locations.
• Provide a detailed report with specific action plans that aim at addressing the identified threats and risks.
• Validating of COVACA assessment and integrating into the key departmental plans.

Methodology

The consultant will travel to Baidoa and conduct the assessment, working closely with World Vision team in Baidoa as needed. Data collection is both quantitative and qualitative, through Household surveys, FGDs, observations and Key Informant Interviews (KII).

Deliverables

• Comprehensive assessment tools.
• Share the first draft report and present in PowerPoint presentation with summary of key findings to aid in presenting to World Vision.
• Final report with recommendations in summary briefs for ease of access.
• Recommendations for CAAPS to be adapted.

Duration and time frame

The COVACA assessment is expected to be completed within 25 working days starting from the date both WV and firm/consultant signed the agreement.

Task

Estimated number of days

Travel time

2

Development of assessment tools

6

Data collection

8

Data analysis and drafting of plenary findings/ draw out key findings.

6

Drafting final report

3

Mandatory Requirements

The Selection of the firm will be made based on cumulative analysis (i.e., mandatory requirement and technical qualifications as follows:

• Provide a certified copy of business registration(company/organization).
• Provide a certified copy of tax registration.
• Provide information on ownership structure – name of directors/owners of the company(company/organization)
• References including names and contact information from previous clients who can be contacted regarding relevant experience in Curriculum reviews and or development. (At least three)
• Successful bidder will be required to sign World Vision Supplier Code of Conduct form.

Technical Evaluation

Applicants need to clearly articulate on the following, but not limited to: –

• Understanding of the TOR (General understanding of the project requirements; coverage of principal components as stipulated in the ToR).
• The consultant must have a strong and proven background in COVACA assessments.
• Methodology (Adequacy of the proposed approach, methodology and work plan in line with the ToR).
• Experiences- consultant’s general experience and record in the field covered by the ToR (DRR, COVACA)
• Previous experience(s) with similar assignments in Somalia (COVACA assessment tools, conducting assessment, analysis, report writing and review.)
• Key staff assignment to the task (Experience, composition and records of the staff members to be assigned to the task, a consultant/firm with a combination of Somali Technical staff is mandatory).
• Education: The consultant should hold an Advanced University Degree in Economics, Disaster Risk Reduction, Agriculture/Livelihoods/Food Security, Biostatistics, Social Sciences, Monitoring & Evaluation or related discipline with the relevant technical knowledge in DRR and COVACA.
• Experience: Extensive experience (7-10 years) in coordinating and managing assessments/studies, and COVACA assessments and development of CAAPS is mandatory. In particular, proven team leading and managerial experience, knowledge of working with conflict and other disaster-affected populations and experience in managing similar activities in fragile contexts will be considered a plus.
• Language: Excellent spoken and written skills in English and Somali

Financial Evaluation

• A financial proposal with a detailed breakdown of costs quoted in USD. Applicable tax amount must be clearly stipulated and separated from the base costs.

Financial proposal should not be part of the technical proposal; it should be a separate document.

Submission of Proposals:

Interested individuals and firms should submit their proposal with the below documents in English and by email to [email protected]on or before 21st June 2021.

• A cover letter outlining the suitability of the consultant in undertaking the TVET curriculum review. (Not exceeding one page)
• Consulting firm profile (Not exceeding 3 pages)
• Up to two-page statement of capability (referencing the selection criteria) and the approach to be take in undertaking this assignment
• Clear work plan including time frames for the curriculum review.
• Detailed CVs of key personnel (including any formal qualifications) should be provided.

Proposals should be submitted in three distinct/separate attachments, namely Mandatory Requirements, Technical Proposal and Financial Proposal (Bidders who will combine both technical and financial proposals shall be disqualified)

Email title should be; – Baidoa COVACA Assessments – UPG Project

Bids received after deadline shall not be considered.

WV International- Somalia Program

Terms of Reference

Consultancy to conduct Community-Owned Vulnerability and Capacity Assessment (COVACA) in IDPs and Host communities in Baidoa, Southwest state of Somalia

Assessment Summary

Project Name

Building Pathway Out of Poverty for Ultra-poor IDPs and Vulnerable Host Communities in Baidoa

Assignment Type

Community Owned Vulnerability and Capacity Assessments (COVACA).

Purpose

The consultant will undertake Community-Owned Vulnerability and Capacity Assessment (COVACA) in IDPs and Host communities to identify the different vulnerabilities, risks and identify capacity (strengths and weakness) including the traditional coping mechanisms of the communities. COVACA will reveal possible threats that may affect the target communities and enhance equitable ecosystems service delivery to the targeted community and increases community resilience.

Project location (Districts and # of villages/ sub-locations)

The consultant is expected to conduct a detailed Community-Owned Vulnerability and Capacity Assessment (COVACA) in the 24 targeted IDPs and host communities namely; ADC IDPs, Alla suge2, Al-Amhar IDPs, Al-furqqan 2, Awal Barwaqo Afmadow, Anole, Barwaqo, Barwaaqo-2 public sites, Banadir, Bodan IDPs Elbay2, Badbaado, Bay and Bakool, Buulo Duuf, Bura eyle, Bulasheeb 1, Dusti, Hanano, Idale 1, Kalamay, Towfiq 2, Wadajir site (IDPs and Host Communities), and Wadajir Takoy.

Implementing Partners:

The project is implemented in a consortium. The consortium is uniquely positioned to implement this Multi-Year Emergency (MYE) activity in Baidoa with WV, as the prime recipient, is partnering with ACTED as implementing partner and International Food Policy Research Institute (IFPRI) as research partner for the proposed project.

Project Duration

36 months starting 01 Nov 2021

Proposed dates of Assessment/ data collection

The proposed date for the assessments is June- July 2022.

Anticipated Date of Draft Inception Report Submission

10 July 2022 – 15 July 2022 – Inception Report

20-25 July 2022 – Draft Report submitted

Anticipated Date of Final Report Submission

26 -30 Jul’22 Incorporate comments and Submit Final Report

2. Project Background

Project Goal

The project strives to Strengthen resilience to shocks and stresses for vulnerable IDP and host community households in urban Baidoa.

Project Purposes

Purpose:Graduate ultra-poor households from extreme poverty and food insecurity.

Sub-purpose 1: Improve food security and quality of life for ultra-poor HHs.

• BHA Sector Name: Multi-purpose cash (MPCA)

Distribution of multipurpose cash to destitute families will increase HH’s quality of life and restore their livelihoods. Unconditional multi-purpose cash will help to stabilize their quality of life and avoid negative coping mechanisms before they can further engage in other livelihood activities.

• BHA Sector Name: Agriculture

Improved agriculture and livestock production by ultra-poor HHs will increase access to diversified diets and improve income through access to fresh vegetables throughout the year, increased access to eggs and meat, and increased income from sales of excess vegetables, eggs and chickens and income savings through dependence on own production.

Sub-Purpose 2: Improve financial stability and security among vulnerable HHs.

• BHA Sector Name: Economic Recovery and Market Systems (ERMS)

Improved saving practices and access to financial services; provision of start-up grants and capacity building will result in diversified livelihood strategies and socio-economic resilience in targeted HH’s.

Sub-Purpose 3: Improve capacity to implement disaster risk management and positive coping strategies to mitigate the immediate effect of exposure to shock.

• BHA Sector Name: Disaster Risk Reduction Policy and Practice (DRR)

Increased awareness on context specific disaster risks as well as mitigation and adaption measures will prevent disruption of gains made by ultra-poor HHs in their graduation journey.

Number of People Targeted by Sex

5,000 HHs

30,000 individuals (16,200 Females 13,800 Males)

Of the above total, number of IDPs Targeted

4,125 HHs (24,750 Individuals) IDPs

Of the above total, number of Refugees Targeted:

450 individuals

Donor

BHA/USAID

Available Project documentation

Project proposal, M&E plan/ITT, Detailed Implementation Plan (DIP), Other related assessments

Background

World vision Somalia in partnership with ACTED is implementing a multi-year Ultra-Poor Graduation (UPG) project funded by Bureau of Humanitarian Assistance (BHA) USAID in Baidoa, southwest State of Somalia.

Disaster Risk Reduction (DRR) is an important component of the ultra-poor graduation model. In view of the fact that Somalia continue to face recurrent climatic shocks such as drought and floods, there is a risk of lapsing back into ultra-poor categories if mechanisms to build mitigative, adaptive and absorptive capacity are not put in place. Many climate shocks like drought and floods adversely affect the NRM and in provision of eco-system services to the community. Secondary effects of these shocks have further contributed to depletion of these natural resources as well as limiting full functioning of the eco-system.

To address the above challenges, WV adopted a Community-Owned Vulnerability and Capacity Assessment (COVACA) approach where communities faced with different forms of disaster risks identify the shocks, assess their vulnerabilities and capacities and draft measures for addressing them at household and community level. The output of the COVACA process is the development of Community Action and Adaptation Plans (CAAPs), which is a road map in mitigating and adapting to the effects of climate change and other forms of disasters. These CAAPs are also linked to government plans. A community driven participatory approach to monitor and update the CAAPs is also inbuilt into the COVACA approach. The COVACA approach engages the program participants and other stakeholders to jointly evaluate the outcome of the project, reflect on the evaluation findings and finally drawing learnings.

In order to prevent erosion of the gains achieved in the graduation pathway, WV will support 24 targeted locations with DRR interventions throughout the life of the project.

The impact of drought is evident with an estimated 79,000 IDPs and 74,000 rural populations in Bay Region at risk of food insecurity (IPC Phase 3) with about 27,000 of the IDPs classified as emergency IPC 4. Potential drought conditions are expected as a result of a below average 2020 Deyr rainy season (Oct-Dec), harsh 2021 dry Jilaal season (Jan-Mar), and a probable delayed or poor performance of the 2021 Gu (Apr-Jun) rainy season.

Objectives of the consultancy

The consultant will undertake Community-Owned Vulnerability and Capacity Assessment (COVACA) in IDPs and Host communities to identify the different vulnerabilities, risks and identify capacity (strengths and weakness) including the traditional coping mechanisms of the communities. COVACA will reveal possible threats that may affect the target communities and enhance equitable ecosystems service delivery to the targeted community and increases community resilience.

In the COVACA process, WV will ensure that the consultant assists the communities to consider the following in the information gathering stage: the potential negative impacts of climate change and other disasters on gender equality, ecosystems and governance, as well as how their status influences people’s resilience. By including these issues in the process, the COVACA process can provide a basis for taking an integrated approach, including options that create positive change in relation to these issues, while also increasing community resilience.

SCOPE OF WORK

The consultant is expected to conduct a detailed Community-Owned Vulnerability and Capacity Assessment (COVACA) in the 24 targeted IDPs and host communities namely; ADC IDPs, Alla suge2, Al-Amhar IDPs, Al-furqqan 2, Awal Barwaqo Afmadow, Anole, Barwaqo, Barwaaqo-2 public sites, Banadir, Bodan IDPs Elbay2, Badbaado, Bay and Bakool, Buulo Duuf, Bura eyle, Bulasheeb 1, Dusti, Hanano, Idale 1, Kalamay, Towfiq 2, Wadajir site (IDPs and Host Communities), and Wadajir Takoy.

Tasks involved

• Carry out HH surveys, FGDs and key informant interviews of the targeted responders of the community.
• Develop and finalize the tools to be used for the capacity assessment e.g. HH Questionnaires, KIIs etc. The assessment will focus on assessing the vulnerability and capacity of the target area in Baidoa, Southwest state of Somalia.
• Drafting of report and key recommendations. This will have contribution from world vision technical and program teams but the consultant will be in charge for final product in terms of Clarity of writing and analysis and Clarity of recommendations and how they are derived.
• Lead plenary finding session by presenting the key findings of the assessment.
• Propose and Develop Community Action and Adaptation Plan (CAAP) for target locations.
• Provide a detailed report with specific action plans that aim at addressing the identified threats and risks.
• Validating of COVACA assessment and integrating into the key departmental plans.

Methodology

The consultant will travel to Baidoa and conduct the assessment, working closely with World Vision team in Baidoa as needed. Data collection is both quantitative and qualitative, through Household surveys, FGDs, observations and Key Informant Interviews (KII).

Deliverables

• Comprehensive assessment tools.
• Share the first draft report and present in PowerPoint presentation with summary of key findings to aid in presenting to World Vision.
• Final report with recommendations in summary briefs for ease of access.
• Recommendations for CAAPS to be adapted.

Duration and time frame

The COVACA assessment is expected to be completed within 25 working days starting from the date both WV and firm/consultant signed the agreement.

Task

Estimated number of days

Travel time

2

Development of assessment tools

6

Data collection

8

Data analysis and drafting of plenary findings/ draw out key findings.

6

Drafting final report

3

Mandatory Requirements

The Selection of the firm will be made based on cumulative analysis (i.e., mandatory requirement and technical qualifications as follows:

• Provide a certified copy of business registration(company/organization).
• Provide a certified copy of tax registration.
• Provide information on ownership structure – name of directors/owners of the company(company/organization)
• References including names and contact information from previous clients who can be contacted regarding relevant experience in Curriculum reviews and or development. (At least three)
• Successful bidder will be required to sign World Vision Supplier Code of Conduct form.

Technical Evaluation

Applicants need to clearly articulate on the following, but not limited to: –

• Understanding of the TOR (General understanding of the project requirements; coverage of principal components as stipulated in the ToR).
• The consultant must have a strong and proven background in COVACA assessments.
• Methodology (Adequacy of the proposed approach, methodology and work plan in line with the ToR).
• Experiences- consultant’s general experience and record in the field covered by the ToR (DRR, COVACA)
• Previous experience(s) with similar assignments in Somalia (COVACA assessment tools, conducting assessment, analysis, report writing and review.)
• Key staff assignment to the task (Experience, composition and records of the staff members to be assigned to the task, a consultant/firm with a combination of Somali Technical staff is mandatory).
• Education: The consultant should hold an Advanced University Degree in Economics, Disaster Risk Reduction, Agriculture/Livelihoods/Food Security, Biostatistics, Social Sciences, Monitoring & Evaluation or related discipline with the relevant technical knowledge in DRR and COVACA.
• Experience: Extensive experience (7-10 years) in coordinating and managing assessments/studies, and COVACA assessments and development of CAAPS is mandatory. In particular, proven team leading and managerial experience, knowledge of working with conflict and other disaster-affected populations and experience in managing similar activities in fragile contexts will be considered a plus.
• Language: Excellent spoken and written skills in English and Somali

Financial Evaluation

• A financial proposal with a detailed breakdown of costs quoted in USD. Applicable tax amount must be clearly stipulated and separated from the base costs.

Financial proposal should not be part of the technical proposal; it should be a separate document.

Submission of Proposals:

Interested individuals and firms should submit their proposal with the below documents in English and by email to [email protected]on or before 21st June 2022.

• A cover letter outlining the suitability of the consultant in undertaking the TVET curriculum review. (Not exceeding one page)
• Consulting firm profile (Not exceeding 3 pages)
• Up to two-page statement of capability (referencing the selection criteria) and the approach to be take in undertaking this assignment
• Clear work plan including time frames for the curriculum review.
• Detailed CVs of key personnel (including any formal qualifications) should be provided.

Proposals should be submitted in three distinct/separate attachments, namely Mandatory Requirements, Technical Proposal and Financial Proposal (Bidders who will combine both technical and financial proposals shall be disqualified)

Email title should be; – Baidoa COVACA Assessments – UPG Project

Bids received after deadline shall not be considered.

How to apply

Submission of Proposals:

Interested individuals and firms should submit their proposal with the below documents in English and by email to [email protected]on or before 21st June 2022.

Proposals should be submitted in three distinct/separate attachments, namely Mandatory Requirements, Technical Proposal and Financial Proposal (Bidders who will combine both technical and financial proposals shall be disqualified)

Email title should be; – Baidoa COVACA Assessments – UPG Project

Bids received after deadline shall not be considered