International Organization for Migration
International Organization for Migration (IOM) invites bids from eligible bidders to conduct Post Project Sustainability Assessment of the project: “Enter Energy: Sustainable Energy for Displaced Communities, Mozambique.”
Commissioned by: IOM Mozambique Country Office
1. POST PROJECT SUSTAINABILITY ASSESSMENT CONTEXT
- Background about IOM
Established in 1951, the International Organization for Migration (IOM) is the UN Migration Agency. IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is increasingly called upon by States to assist in addressing complex border management challenges and act with its partners in the international community to assist in meeting the growing operational challenges of migration management.
- Project Summary: Sustainable Energy for Displaced Communities, Mozambique (October 2021-March 2023)
IOM Mozambique partnered with Shell to develop sustainable ways of delivering energy access for displaced people and host communities by collaborating with humanitarian and private sector partnersto deliver energy access in displacement settings. IOM and Shell implemented: “Enter Energy Sustainable Energy for Displaced communities project “. The objective of the project was to strengthen the self-reliance of the resettled IDPs, and host community members affected by cyclones Idai through improved access to energy solutions with the specific objectives of the Project being:
- Improve sustainable, clean, energy access for the IDPs in the resettlement sites and host community for household uses.
- Improve the financial capacity and literacy of IDP households and pave the way to improved bankability.
In addition, the project acted as a pilot project to test energy delivery models and develop a sustainable market-based model to provide access to energy in displacement settings that is scalable and replicable to other locations and settings.
The Project was implemented in seven resettlement sites in Central region of Mozambique i.e., Mutua in Sofala province and Muawa, Maquina, Bairo de Unidade, Magaro, Macocoe & Thusene Shoma in Manica province.
IOM has employed a multi- pronged approach working with both the displaced communities, development sector and the private sector to accelerate adoption of clean energy technologies in the resettlement sites. The project was also to act a s pilot to test an energy delivery model to inform future upscaling and replication.
To achieve the project`s objective, IOM implemented the following workstreams:
- Awareness Creation for increased knowledge and access to information on clean energy technologies, productive use of energy and saving and the lending groups.
IOM employed a peer-to-peer communications approach, for which 9 energy field assistants were recruited, herein referred to as Energy Ambassadors-EAs, trained and deployed to the target resettlement sites. The EAs engaged with the displaced communities educating them on clean energy technologies and benefits to the households, community and the environment. The EAs were also responsible for coordination of all energy related activities in the resettlement sites i.e manning the established Energy desks which were one stop point for any queries related to energy project, community mobilization and engagement for saving and lending groups and solar companies activities.
- Establishment of Saving and Lending groups
To improve the financial capacity of the displaced communities to procure solar home systems, IOM through our partner GAPI Sociedade de Investimentos (GAPI-SI), established saving and lending groups in the target resettlement sites. IOM through the EAs, mobilized the community for voluntary registration into the groups where the activities were coordinated with GAPI and the community leaders. A total of 32 Energy saving and lendinggroups were estblished, trained and mentored during the project implmentation. The groups were trained and on financial managament, governace and the elections held to elect the groups officials. The saving groups created a platform for the displaced communities too save and pay for the initial deposit of the solar home systems and subsequent monthly payments under the pay as go model or in cash.
- Partneship with off-grid Solar Company
Presence of a solar company in the resettlment sites is important as it brings the products and the after sale services closer to the communities. IOM supported ENGIE Energy Access[1] a solar company in Mozambiqie with a grant to establish presence in the resettlement sites and and set up a faciliattion centre near the sites. ENGIE also recruited and trained sales agents distributed in the sites to engage the communites showcasing the various solar products, payment modalities and the benefits. ENGIE established a faciliattion shop in Dombe which acts as centre for coordination and offer after sales services.
IOM Mozambique also established working relationship with the BRILHO[2] energy market development programme. IOM continues to engage BRIHO on various fronts and provided guidance and support to the project implementation.
- POST PROJECT SUSTAINABILITY ASSESSMENT PURPOSE
The main objective of the PPSA is to assess whether the project interventions continuously produce outputs, services and outcomes beyond the official project closure and the continuation of the interventions established under Enter Energy-SE4DC project both by the community and the project partners to ascertain elements of energy market creation and sustainability of the interventions i.e., did Enter Energy SE4DC lead to lasting improvements on energy access, improved financial literacy and capacity by IDP communities and development of energy markets in the resettlement sites? The PPSA assessment is intended for programme management and donor. The main objective is to assess the continuation of the interventions.
The aim is to assess the continuation of the saving groups and active participation and saving by the members, success rate and functionality and contribution towards procurement of clean energy systems. Assess the continuation of the activities of the off-grid solar company-ENGIE in the resettlement sites by assessing sales and if other solar companies have presence in the resettlement sites, market activations, the number of households that have acquired solar home systems, provision of after sale services to customer, continuous payments for monthly instalments by IDP households, , improvements of delivery models by the off-grid solar companies to serve this market segment and also if Partners SNV-BRILHO programme continue to provide extra subsidies to companies selling SHS in resettlement sites and if there has been an increase in sales and if other off-grid companies have been attracted to work in the sites.
3. PPS Assessment Scope
The assessment will take place in the target (7) resettlement sites under the Enter Energy -SE4DC project namely Muawa 1&2, Maquina, Bairro de Unidade, Magaro, Macocoe, Thusene Shoma in Manica province and Mutua in Sofala province, and coordinated by IOM Energy team from the Beira Sub-office, Mozambique.[3]
4. PPSA Key Questions
- To what extent did the benefits generated, and systems set by Enter Energy -SE4DC project continued after conclusion of the project timelines?
- What were the major factors which influenced the achievement or non-achievement of sustainability Enter Energy -SE4DC project with a focus on implementing organization (IOM), project partners, project beneficiaries, government etc?
- What were the major risks to sustainability identified during implementation, and how were they mitigated?
- What are the implications for Enter Energy -SE4DC project`s approach to ensuring project sustainability to achieve maximum development effectiveness from its interventions?
- What and how Enter Energy -SE4DC project could have done differently to ensure post-project sustainability and development effectiveness of its interventions?
IOM is interested in all conclusions that can be reached by the PPS assessment exercise on the above questions, but the conclusions and recommendations should give particular focus, if possible, to assessing the extent to which the pilot energy delivery model is proved to be viable and effective in improving energy access in displacement settings. This should include, to the extent possible, the identification of viable workstreams/interventions that are sustainable in the long-term and other external factors that might or may have contributed to the sustainability of the interventions.
5. Sustainability Methodology
The methodology will involve a combination of desk review and in-depth interviews to gather and triangulate data from beneficiary and partner perceptions with project data (secondary quantitative data). Specifically, the following methodology is proposed, to be revised as needed during the inception phase:
- Review of project documents (project proposal, Results Matrix reports, work plans, monitoring data, , risk register, financial report.); relevant IOM strategies and guidance.
- Key in-depth informant interviews with project partners i.e., GAPI, ENGIE, Energy Ambassadors.
- Interviews and Focus group discussions with the Project beneficiaries.
- Surveys – to gather any quantitative data to support the outcome of the assignment
The monitoring data to be provided to the Consulting Firm will include information on baselines and progress reports and reports from partners involved in project implementation on the extent to which the project met expectations and enhanced their work.
The Consulting Firm will execute the PPS assessment with the support and oversight of the IOM Mozambique Project Manager, to support and oversee the assessment process. The Project Manager will coordinate with IOM Mozambique staff to support the Consulting Firm to provide country specific information, relevant documents, and information on follow up actions that illustrate achievements of the project. IOM Mozambique will also support with administrative arrangements, including helping to organize meetings, as needed.
The Consulting Firm will be responsible for preparing for and carrying out data collection and analysis and producing the assessment deliverables outlined below. The Consulting Firm should provide periodic feedback as needed to the Project Manager on progress and any challenges faced. The Project Manager will be responsible for managing the process including feedback and comments to the inception report and draft assessment report and helping to address any issues or challenges flagged by the Consulting Firm.
Project Manager will support to the Consulting Firm including but not limited to making appointments for interviews or FGDs identified by Consulting Firm, coordinating review or feedback from relevant stakeholders internally in IOM or externally.
The Consulting Firm will create an Inception Report that will provide more details on the methodologies to be used, to include an assessment matrix, initial drafts of interview guides, and agenda for interviews and field visit (to be coordinated with IOM Mozambique). The assessment data should be disaggregated to the extent possible by gender.
Finally, the Consulting Firm must follow the IOM Data Protection Principles, UNEG norms and standards for assessments, and relevant ethical guidelines.
6. Assessment team
Under the overall supervision of the IOM project manager and under the guidance of the IOM Chief of Mission, the assessment will be carried out by an independent third-party provider.
7. PPS Assessment deliverables
The deliverables expected from the Consulting Firm include the following:
- An inception report will be prepared by the Consulting Firm and shared with IOM Mozambique. The report should include an Assessment matrix and a draft interview guide, along with any other needed data collection tools. The PPS Assessment Matrix will demonstrate the Consulting Firms’ understanding of the ToR and outline data collection and analysis plans, to be completed and reviewed with the Project Manager prior to the field visit.
- Following the field visit, the Consulting Firm will prepare a short presentation of the initial key findings and tentative conclusions and recommendations. This will be used to debrief the IOM Managers and other relevant parties, to identify and address any misinterpretations or gaps.
- Building on the debrief and initial feedback received, the Consulting Firm will produce a Draft PPS Assessment Report that will be shared with the IOM Project Manager for review. The Project Manager will solicit and consolidate feedback and present it to the Consulting Firm. Feedback should focus on technical aspects, and not on the conclusions or findings, unless those are based on inaccurate or incomplete information, in which case corrected or supplemental information should be provided.
- Once feedback is provided by the Project Manager, the Consulting Firm will prepare the Final PPS Assessment Report. The report will follow the same presentation logic and include, at a minimum, executive summary, list of acronyms, introduction, PPS assessment context and purpose, PPS assessment framework and methodology, findings, conclusions, and recommendations. Annexes should include the TOR, inception report, list of documents reviewed, list of persons interviewed or consulted and data collection instruments. The minimum report content requirement is as follows:
- Cover page, list of acronyms
- Table of contents
- Executive summary
- Methodology
- Findings
- Conclusions
- Recommendations in order of priority
- Annexes (itinerary, list of assessment participants, data collection tools, etc.)
- The Consulting Firm will prepare a final presentation/workshop of the PPS Assessment that will provide an overview of the key elements of the assessment with a strong focus on the findings, conclusions, and recommendations.
All deliverables are to be written in English and meet good language standards.
8. PPS Assessment Work plan
Based on the TOR, the Consulting Firm will carry out a review of documents provided by the Project Manager and draft the Inception Report for review by the Project Manager. The Project Manager will arrange an initial management meeting (Microsoft teams call) to ensure a common understanding of the assessment process, to confirm final logistics, and review and give inputs into data collection plans as outlined in the Inception Report.
An informal debrief should be included at the end of the field visit, with summary debrief presentation provided. The presentation on the initial findings following conclusion of the data collection and preliminary analysis will allow for any obvious oversights, misinterpretations, or information gaps to be identified and addressed before the Consulting Firm begins drafting the full report. A draft report will then be proposed and then finalized based on comments from the Project Manager along with brief.
The Assessment will take place between September-November 2023. A precise timeline will be established with the selected Consulting Firm, and will consist of the following stages (dates are tentative and can be adjusted):
- Planning and Desk Research Phase:
In the desk research Phase, the relevant project documents should be reviewed: The Project proposal, budget, the relevant guidelines, the progress/semestrial and final reports with the annexes.
Deliverable: The Consulting Firm will prepare a detailed assessment matrix with an indicative list of people to be interviewed, and the methodological tools to be used.
- Field Phase**:**
The Consulting Firm will carry out the assessment (10 working days field assessment). The data will be collected according to the following methods and the Assessment sheet will serve to compile the data:
- Briefing meetings with project management staff at the beginning and the end of the Field Phase.
- In-depth interview with the key project partners – ENGIE & GAPI and SNV-BRILHO as primary targets for the interviews as secondary targets (face to face and/or via telephone/teams).
- Key informant interviews and Focus group discussion withproject beneficiaries,
Deliverable: Following the field visit, the Consulting Firm will prepare a short presentation of the initial findings and tentative conclusions and recommendations, delivering it over a de-briefing meeting at the end of the field phase.
- Synthesis Phase**:**
This phase is devoted to the development and submission of the PPS assessment report.
Deliverable: The Consulting Firm will submit a Draft PPS Assessment Report. Based on comments to the draft report, the Consulting Firm will submit the Final PPS Assessment Report along with the two-page summary.
The estimated workload and responsibilities’ allocation read as follows:
Activity
Responsible
Timeline
Compile and share relevant documentation
IOM/Project Manager
3 days
Review documents and prepare a detailed inception report, including the Assessment Matrix and the data collection tools
Consulting Firm
7 days
Planning of field visit (meetings, focus groups, phone calls), logistical arrangements and agenda
Consulting Firm
3 days
Field visit, including travel time (meetings, focus groups, phone calls)
Consulting Firm
15 days
Draft presentation and de-brief Project Manager on the initial findings and tentative conclusions
Consulting Firm
1 day
Synthesis of the data and development of the Draft report
Consulting Firm
10 days
Review and comment on the Draft PPS Assessment Report
IOM/Project Manager
3days
Final PPS Assessment Reportand two-page brief
Consulting Firm
5 days
Presentation/Workshop on PPS Assessment key findings
Consulting Firm
1 day
Sharing of the PPS Assessment with Shell
IOM/Project Manager
1 day
9. Consulting Firm Qualifications
- Valid proof of registration from a relevant authority: Accreditation and registration documents must be attached to the proposal.
- Similar experience of conducting post project assessments and evaluations and targeting displaced communities – At least 3 (1 specific in Mozambique) relevant assignments
- Demonstrate the capacity to deploy staff in the target sites within a short period of time
- Demonstrate measures/guidelines/tools for quality assurance
- Required skills – Thorough understanding of design, management and executing evaluations and assessments; at least 5 years’ experience conducting or supporting assessments and evaluation process in an international organisation.
- Desired knowledge – Understanding of energy access projects; Knowledge of energy market systems; Previous experience working in displacement settings in Southern Africa preferable; knowledge on behaviour change communication and community engagement
- Knowledge of Portuguese and Local Languages is an advantage.
How to apply
Please click HERE to follow the link below to access the Request for Proposal (RFP) and instruction for submersion of proposals: